Detailed Execution Timeline

Week 1

• Project kickoff and alignment meeting

• Finalization of asset requirements and brand guidelines

• Confirmation of scope, deliverables, and execution structure

Week 2

• Content planning and creative direction approval

• Storyboard development for motion visuals and booth videos

• Design concepts for print and digital materials

Week 3

• Production of graphics, motion visuals, and digital assets

• Development of QR codes, digital brochures, and capability statements

• Review and feedback cycle (Round 1)

Week 4

• Final revisions and approvals

• Preparation of LED screen videos, tablets, and digital displays

• Print-ready files submission (if printing is required)

Day 1 – Setup & Opening

• Booth and branding visual documentation

• Photography and videography of setup and early engagement

• Initial social media coverage (if applicable)

Day 2–4 – Live Exhibition Coverage

• Real-time photography and videography

• Capture of visitor engagement, business interactions, and interviews

• Daily highlight content and recap visuals

• Continuous documentation of brand presence

Week 1 (Post-Event)

• Asset sorting, cleaning, and professional archiving

• Selection of best photos and video clips

• Draft post-event highlight video and recap visuals

Week 2 (Post-Event)

• Final highlight video delivery

• Submission of curated photo and video assets

• Delivery of BD support visuals for follow-up, pitches, and reporting

• Media input for post-event evaluation and reporting

• Fully archived documentation of event (photo and video assets)

All timelines are flexible and may be adjusted based on:

• Event dates and venue access

• Client feedback turnaround

• Final scope confirmation