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Microsoft Teams is a collaborative program that is part of Office365. Teams has a desktop and online web-based version. One facet of this program is that it allows you to connect with your colleagues and students virtually and you can record, share your screen, use the whiteboard feature, create breakout rooms, and chat with your students; just to name a few.
For classes, we have outlined the following steps to help you get started with using Microsoft Teams as your virtual solution for students. Please follow the steps below to download, create, and start your class meeting. There are other powerful features within Teams (creating an actual team, inviting your students, assignments, sharing files, etc.).
All of the classrooms should have an extra webcam and tripod in the room. Please make sure you test your classroom prior to the start of classes. The online equipment reservation system has additional technologies you can check out, such as USB conference microphones and portable voice amplification systems. This equipment is available in the Library.
Step 1: Download Teams on your office computer. You should also verify Teams is installed on your classroom computer
Download Teams (choose the Teams for work or school option)
Click the ‘download for desktop’ button
Double click and it will initiate the download
Once it’s installed, if prompted, choose the ‘Teams for work or school option’
Login to Teams using your Centre username and password
Once you are signed in and you have the desktop app installed, you are now ready to create a recurring meeting for your class
Step 2: Create a recurring class meeting in Teams and post this link in Moodle or email the link to your students
Creating a recurring meeting in Teams (video)
this video shows the steps for MAC users with O365 which looks similar for PC users still on Office 2019
Scheduling a Teams meeting in Outlook for PC users on Office 365
MAC Users: When setting up a recurring meeting, you may not see the ribbon because you might be using the “new” Outlook layout. There is a simple button in the top right to switch back to the current Outlook design and then you can follow the steps in the video.
MAC Users: In a Teams meeting, the first time you screen share and/or share the computer sound, there are a few options that need to be turned on in your computer’s system preferences before these features will work.
PC Users on Office 365: From Microsoft “If users do not see the Teams Meeting add-in, instruct them to close Outlook and Teams, then restart the Teams client first, then sign in to Teams, and then restart the Outlook client, in that specific order.”
The videos above show how to invite members from on campus. However, you can have guest speakers or individuals not within the Centre community and invite them to your meeting, or copy the invitation link and email it directly to them.
Step 3: Highly encourage your students to download Teams and log in via their Centre username and password on their own devices to join the class meeting. If they do not, Teams will open in the web-based version. The web-based version doesn’t have all of the functionality as the desktop app and if students connect this way, they need to use the Google Chrome or the Microsoft Edge browser when joining the class meeting.
Please note that if you are sharing your screen and your students are not able to see your screen, it is because they are not using the Google Chrome or Microsoft Edge browser and they do not have the desktop app installed.
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