PowerPoint

In PowerPoint, you can easily enhance your presentations by adding multimedia elements such as images, videos, and audio clips. Here's how you can do it:

1.1 Inserting Images:

   - Click on the slide where you want to add the image.

   - Go to the "Insert" tab on the ribbon.

   - Click on "Pictures" to insert an image from your computer, or "Online Pictures" to search for and insert an image from the web.

   - Select the image file you want to insert and click "Insert."

1.2 Inserting Videos:

   - Navigate to the slide where you want to add the video.

   - Go to the "Insert" tab on the ribbon.

   - Click on "Video" and choose to insert a video from your computer or an online video such as from YouTube.

   - Select the video file or paste the link, and click "Insert."

1.3 Inserting Audio:

   - Click on the slide where you want to add the audio clip.

   - Go to the "Insert" tab on the ribbon.

   - Click on "Audio" and choose to insert audio from your computer or record audio directly into PowerPoint.

   - Select the audio file you want to insert or record your audio, and click "Insert."

1.4 Editing Multimedia:

   - Once inserted, multimedia elements can be resized, moved, and formatted like any other object in PowerPoint.

   - To edit videos or audio, click on the multimedia element and utilize the options available in the "Playback" tab that appears on the ribbon.

Adding visual effects to a PowerPoint presentation can enhance its overall appearance and engage the audience more effectively. 

1. Transitions refer to the visual effects that occur when moving from one slide to another in a PowerPoint presentation.

Steps to insert Transition

1. • • Choose the slide you want to add a transition to from the outline pane.

     • Navigate to the Transitions tab and click the downward arrow to access a variety of transition options.

     • Select the desired transition from the available choices.

2. Animations in PowerPoint refer to the effects applied to individual elements within a slide, such as text, images, shapes, or charts.

Steps to insert Animations

• Click on the object you want to animate.

• Go to the Animations tab.

• Select the desired animation type (Entrance, Exit, Emphasis, or Motion Path).

• Adjust settings like timing and duration using the Animation Pane.

• Click on the animation to Preview  the animation.

• Click on OK.

• Switch to Slide Show mode to test the animation in action.

The Slide Master in PowerPoint is a tool that allows you to create and customize slide layouts, ensuring consistency across your presentation. It acts as a template manager, where you can modify fonts, colors, backgrounds, placeholders, and logos to apply across multiple slides at once.

How to Use Slide Master in PowerPoint:

1. Open Slide Master View:

   • Go to the View tab on the ribbon.

   • Click Slide Master in the Master Views group.

2. Modify the Master Slide:

   • The topmost slide in the Slide Master pane controls global formatting.

   • Make changes to the font, background, colors, or add elements like a logo.

   • These changes will apply to all slides using this master.

3. Edit Individual Layouts:

   • Below the Master Slide, you’ll see different slide layouts (e.g., Title Slide, Content Slide).

   • Customize these layouts for specific types of slides in your presentation.

4. Apply Your Custom Layouts:

   • Exit Slide Master by clicking Close Master View in the ribbon.

   • When inserting new slides, go to the Home tab → Layout and select your customized layout.

Why Use Slide Master?

✔ Ensures uniformity in design.
✔ Saves time by applying changes to multiple slides at once.
✔ Allows for branded templates with logos, colors, and fonts.
✔ Makes it easier to maintain and update a presentation.

In PowerPoint, a hyperlink is a clickable element that directs the viewer to another location, such as a website, another slide within the presentation, an email address, or a file. Hyperlinks are commonly used to provide additional information, navigate between slides, access external resources, or initiate actions like sending an email.

Hyperlinks can be applied to text, images, shapes, or other objects on a slide. When a viewer clicks on a hyperlink during a slideshow, PowerPoint will open the linked destination in a web browser, email client, or associated application, depending on the type of link.

Advantages of Hyperlinks:

1. Easy Navigation: Hyperlinks allow users to navigate effortlessly between different sections of a document or across various web pages. This enhances the user experience by making content more accessible and easier to explore.

2. Access to External Resources: Hyperlinks enable access to a wide range of external resources such as websites, documents, multimedia content, and more. This facilitates comprehensive research and provides users with additional information beyond the scope of the current document or webpage.

3. Interactive Content: By incorporating hyperlinks, content becomes more interactive. Users can engage with the material by clicking on links to access related information, multimedia content, or interactive elements like quizzes, surveys, or forms.

4. Flexibility: Hyperlinks offer flexibility in content creation and presentation. Authors can link various parts of a document or webpage to each other or to external resources, allowing for a nonlinear reading experience. This flexibility caters to diverse user preferences and needs.

5. Improved Organization: Hyperlinks aid in organizing and structuring content effectively. They provide a means to connect related information, guiding users through a coherent narrative or informational flow. This improves the overall organization of content, making it easier for users to find relevant information and navigate through the material seamlessly.

1. Select the Object

2. Go to Insert Tab

3. Click on Link

   • In the "Insert Hyperlink" dialog box, you have several options:

   • Link to: Choose the type of destination for your hyperlink, such as Existing file  or web page, Place in this Document(another slide in the presentation), Create new document to be linked or an email address.

     1. Address: Enter the URL for a web page, the email address, or the file path.

     2. Existing File or Web Page: If linking to a file or web page, you can browse for the file or enter the web page URL.

     3. Place in This Document: If linking to another slide in the presentation, select the slide from the list provided.

     4. Email Address: If linking to an email address, enter the email address in the appropriate field.

4. Test Hyperlink: Finally, To test the hyperlink, switch to Slide Show mode by clicking on the Slide Show button at the bottom of the PowerPoint window. Then, click on the hyperlink to verify that it navigates to the intended destination.

Advantages of using Google Slide

1. Accessibility: Available online and via mobile apps for Android and iOS, and a desktop app.

2. Collaboration: Real-time editing, commenting, and chat features for teamwork, with version history tracking.

3. Integration: Works seamlessly with other Google Workspace tools like Docs, Sheets, and Drive.

4. Cost-Effective: Free with a Google account.

5. Ease of Use: easy to use interface with a variety of templates and themes.

6. Multimedia Support: Easily insert images, videos, and audio, with YouTube integration.

7. Offline Mode: Work offline with automatic syncing when reconnected.

8. Cross-Platform Compatibility: Compatible with Microsoft PowerPoint formats.

9. Presenting Features: Includes presenter view with speaker notes and audience Q&A.

10. Sharing and Permissions: Simple sharing options with customizable permissions.

9 Design Principle

1. Keep it simple

   • A simple and clean design with a limited colour palette can help to make the presentation more visually appealing and easier to follow.

2. Consistency

   • Consistent formatting and design throughout the presentation can help to create a cohesive and professional look.

3. Limit the use of text

   • The presentation should not have too much text on each slide, and the text should be easy to read with a clear font choice and appropriate font size.

4. Use high-quality images

   • Images should be high-quality and relevant to the content of the presentation. Avoid using low-resolution or pixelated images.

5. Keep it legible

   • The font size should be large enough to be easily read from a distance.

6. Align objects

   • Aligning images and text can help to create a more organized and professional look.

7. Use whitespace

   • Whitespace, or the empty space around objects, can help to create a more balanced and visually appealing design.

8. Be mindful of animations

   • Animations can be used to emphasize key points, but they should be used sparingly and not distract from the content of the presentation.

9. Use good contrast

   • Contrast in colour and font size can help to emphasize key points and make the presentation easier to read.

Presentation Formats

1. PechaKucha 20x20

   • PechaKucha 20x20 is a presentation format where a speaker presents 20 slides, each displayed for 20 seconds, totaling 6 minutes and 40 seconds. 

   • The format emphasizes concise storytelling, keeping presentations visually engaging and fast-paced. 

   • Slides typically feature minimal text and high-quality images to maintain audience interest. 

   • This method is widely used for creative talks, business pitches, and educational presentations, encouraging clarity and impact in communication. 

2. 10/20/30 Rule

9. • 10 Slides: Limit your presentation to 10 slides to maintain audience focus. 

   • 20 Minutes: Deliver it in 20 minutes.

   • 30-Point Font: Use a font size of 30 points or larger for readability.