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FREQUENTLY ASKED QUESTIONS

Island Creek Elementary is a wonderful school because parents and staff work together for the good of the students.  This could not be accomplished without parental support and the volunteer contributions of parents just like you! Job descriptions for PTA board and committee chair roles are listed below.  To get you started, here are the answers to a few frequently asked questions:

What does the PTA do for the school?

The PTA works with parents and faculty to organize and facilitate events both during and after school hours that serve to enrich our children's educational experiences and build a stronger community. Some of the programs PTA helps support include: field trips, teacher professional development, classroom supplies, and after-school activities.

Why should I serve on the PTA board?

     1. Your child feels a sense of pride to know that his/her parent holds an office.

     2. You get to meet and work with wonderful people!

     3. You stay updated and informed on what is going on at our school.

     4. You can more effectively suggest change at our school.

     5. Everyone has different strengths and talents. Everyone has something unique to offer our school and our children!

When are the PTA Board elections held?

PTA elections are each May for the following next school year. A special election can be held during a General Membership meeting for those interested in joining the board at a later date (based on position availability).

Can I be a board member and work full time?

Yes! Many of our members hold a full or part time job.

Do I have to be a parent to serve on the board?

No! We love to have moms, dads, grandparents, aunts, uncles and anyone who cares about Island Creek Elementary and the students who attend here. However, you do need to be a member of the PTA to serve on the board. 

Does it take a lot of time?

Yes and no--it depends on the position. Some duties can be performed from home and some require your presence at the school. Some positions are seasonal and some require some effort for most of the year.  Some positions work well if you decide to do them with a friend.  Explore which position would be right for you. The time you donate to actively participate in your child's school is time well spent. It shows our children that we care about what they do every day.

PTA Roles and Responsibilities

We still have some shoes to fill. 

If you can help in any of the following capacities, please send an email to islandcreekptapresident@gmail.com.  

GENERAL PTA MEMBER (membership dues of $10)

Minimum Time Commitment: 1 hour/mo

• Attends monthly PTA meetings

• Votes on PTA issues, brought before the board

• Helps with PTA activities as your schedule permits

PRESIDENT        (executive board member)

Minimum Time Commitment: Undetermined (1-year commitment)

• Attends Yearly PTA Convention

• Manages overall objectives and strategies of PTA

• Acts as liaison between parents and principal/staff

• Recruits and oversees PTA Committee Chairpersons

• Presides over all PTA general and executive board meetings, ensuring all who are present act within Bylaws,and within some approximation of parliamentary procedure 

• Chairs the Bylaws committee and review bylaws and standing rules annually, formal adoption of new bylaws when need

• Ensures that the PTA Board is: Nurturing future leaders for our PTA, giving adequate training to our Board so that they can lead in the future, matching the skills of our volunteers with their assignments so they can succeed in their job, meeting the needs of our volunteers, building unity and teamwork, and being inclusive

• Maintains PTA Facebook, along with Secretary and Vice President, Events & Social Media

• Helps execute activities as needed   

TREASURER    (executive board member)

 Minimum Time Commitment: 3 hours/month (1-year commitment)

• Prepares the annual tax return

• Tracks and records all financial transactions: membership dues, donations, receipts, disbursements

• Keeps the PTA compliant with rules and regulations, reporting to government agencies and state PTA as required

• Informs committees of budgeted funds

• Pays bills and reimbursements as required (within 48 hours of approval)

• Oversees ongoing PTA finance

• Ensures adherence to approved PTA budget

• Prepares and presents budget/treasurers report for each PTA meeting

• Prepares and presents year-end audit  

• Collects membership dues and submits officer list and membership list to PTA as required

SECRETARY      (executive board member) (1-year commitment)

 Minimum Time Commitment: 3 hours/month

• Maintains inventory of PTA “shed” including silent auction items, spirit wear inventory, donated food/drinks, etc.

• Records minutes at PTA meetings, submits minutes for inclusion on website, parent portal and posts to PTA Facebook

• Creates agenda, with the help of other executive board members

• Counts a rising vote when requested by the presiding officer

• Ensures Board members are reminded of meetings each month

• Has the following on hand for reference at each meeting:

  • bylaws and standing rules

  • agendas and minutes

  • copies of the treasurer's reports

  • approved budget

  • list of: membership and committees and their members

  •  yearly calendar

If you are interested in helping out as a committee chair or co-chair, please sign up here or contact the PTA President at islandcreekptapresident@gmail.com.  

Additionally, please contact the PTA President if you wish to propose a program/event for the PTA to offer to our students.