Meeting information

We will hold the 63rd Annual Meeting of the Herpetological Society of Japan at the following date and venue. Both members and non-members of the society are welcome to participate in this event. We are looking forward to the participation of many individuals. 

registration form

Schedule

November 2 and 3, 2024

2 (Sat.) Oral presentations, Poster presentations, Commemorative picture, Special presentation sessions, Banquet 

3 (Sun.) Oral presentations, Poster presentations, General meeting

Venue

School of Human Science and Environment,University of Hyogo 

(1-1-12, Shinzaike-honcho, Himeji, Hyogo 670-0092) google map

Presentations: The building A

Banquet : Himeji Castle Grandvrio Hotel (Sanzaemombori Nishinomachi, Himeji-shi, Hyogo-ken 670-0940) . google map

We will offer shuttles from University to the Banquet.

Registration

Please register for the main meeting through the Registration Form.  (link)

Deadline

For society members who wish to make an oral/a poster presentation, please submit your participation application along with the participation fee by August 30th, 2024.

For those who only wish to participate without making a presentation, you can register for participation after the aforementioned deadline or even on the day of the event. However, please note that meeting participation fee will change from August 31th as below.

Participation fee

Participation/presentation fee (until 30th Aug. 2024) *1 4,000 JPY

Participation fee (after 31th Aug) *1 5,000 JPY

Banquet Fee  (until 30th Aug. 2024)　5,000 JPY

Banquet Fee  (after 31th Aug)*2 　6,000 JPY

Lunch box fee (2 Nov. ) (until 30th Aug.)     800 JPY

Lunch box fee (3 Nov. ) (until 30th Aug.)     800 JPY

*1 High school students and students of University of Hyogo, and individuals who will be taking care of presenters' children can audit free of charge, while the above participation fee will be applied to make a presentation.

*2 We will accept applications in the order they are received and cease accepting applications once the limit is reached.

Payment method

For participants from abroad, payment (by cash) on the day of the meeting is acceptable; otherwise please deposit the registration fee to the following account.

Bank Name: Japan Post Bank

Account Type: Current Account

Branch Name: 139

Account code: 01360

Account Number: 107803

Account Name: ニホンリヨウセイハチユウルイガッカイダイゴジユウハチカイタイカイジツコウイインカイ

* The bank charge will be burned by participants. Please note that refunds for the paid fees cannot be guaranteed.

General presentation sessions

Poster presentation: Displayed on a board. 841mm (width) × 1189 mm (height) in maximum.

Oral presentation: 12 minutes for presentation and 3 minutes for Q&A session. Only PC projector is available.

Presentation guideline

1. As a presenter, each individual is limited to one presentation, either oral or poster (excluding special sessions).

2. Presenters must be members of this society and have paid the membership fee for the fiscal year 2024 by the time of application. If you wish to become a new member, please complete the membership registration and fee payment before applying for the meeting.

3. Due to schedule constraints, it may be necessary to adjust the number of oral and poster presentations (or vice versa). If you can cooperate with changing your presentation style, please indicate your willingness in the corresponding section of the application form.

4. All presenters must submit the abstract of their presentation until 10:00 (JST) 20th September (FRI) as an MS word file to the address hsjabst@gmail.com (Note it is different from the address of the organizing committee). English texts are acceptable, although those translated into Japanese are preferable. Title of the presentation, and name and affiliation of the presenter(s) are necessary. Main text of the abstract should be less than 200 words

5. Oral presentations will be conducted using Microsoft PowerPoint and Adobe Acrobat Reader on the provided Windows computers (personal laptops are not allowed). If you wish to use a different operating system or application for your presentation, please consult with the meeting committee in advance.

Free-style sessions and merchandise sales

We welcome for free-style sessions and merchandise sales and will provide spaces. If you plan a free-style session or have a desire to launch a booth, please contact the meeting committee via email at hsj.2024annual(at)gmail.com.

Merchandise sales: Please ensure that the area in front of your booth is not overcrowded, as it is the responsibility of each vendor to manage their space. No exhibition or sale of living animals and plants, drinks, and foods are permitted.

Accommodation

Please arrange accommodation individually.

Annual meeting committee

Chair: Hidetoshi Ota

Committee: Tadahiro Ikeda, Takeo Kuriyama, Noriko Kidera, Kanako Mine, Sumio Okada, Kaori Takagi, Akio Takahashi, Mari Taniguchi

Other contact information

The 63rd Annual Meeting Committee

Email: hsj.2024annual(at)gmail.com