Creating the timetable

Creating the timetable followed the following steps in a more simplified way

1. Know the frequencies of each year group for classes

2. Make a master timetable (Year Groups corresponding to Departments, ie. Year 10 English)

3. Map out which teacher is teaching which class

4. Input the classes into the system (Skye does it manually by teacher) and mark down clashes (Room/Teacher/Class)

5. Resolve clashes

6. Test each class group (Ie. Year 8 Group 1, see if there are any missing periods/duplicated periods)

7. Resolve

8. See what can be better eg.

   1. What classes can stay in the same room for two periods, could this be two periods where the teacher(s) not have a classroom?

   2. Can the classes where teachers borrow classrooms be in the same classroom throughout all periods?

   3. Can teacher changes be resolved?

Know the frequencies of each year group for classes

Knowing the frequencies you can create an outline of what a timetable would look like. For example, knowing how many periods Year 7 have for English.

Make a master timetable (Year Groups corresponding to Departments, ie. Year 10 English)

By knowing the frequencies you can start creating the master timetable or outline of what each year group is doing. For example, we can see here Monday Week 1 (Aqua standing for Week 1) that:

• Year 7 does maths

• Year 8 does English

• Year 10 and 11 do their 4th option (WILD)

• Year 12 and 13 do their 

This then translate to department based master timetables that get copied and pasted to teacher timetables to find and replace classes.

Clashes

Teacher Clashes

Teacher clashes are resolved by finding teachers that can help teach this subject and are free (Eg. Chemistry teachers for MYP Maths). Some clashes require the handover of tutor groups, in which we try our best that this happens. 

As teacher timetables are manually entered, they are seperated with a slash.

Room Clashes

Room clashes are found with a formula on a separate sheet. Before this, rooms were marked on teacher's timetables 

Why do teacher timetables manually?

This allows one off periods (Once a week/Once a fortnight) to be inputted, especially when teachers share the same class. This cannot be done if we did class based timetables (Eg 7B @ F201 Music [Zoe BELL]) and that timetable systems that are free (like Prime Timetable) cannot do functions like these.  

Nowadays, this master timetable view by year is done automatically