EVENT-WIDE GENERAL SUPPLIES
Tables, chairs, coolers, tents, and all other returnable major items will be returned to the designated donor after the event is complete.
Trash & Cleanliness
Heavy duty contractor trash bags — 60
Standard trash bags — 80
Small trash bags — 40
Plastic grocery bags — 50
Paper towel rolls — 12
Disinfecting wipes containers — 10
Spray cleaner bottles — 6
Hand sanitizer bottles — 12
Disposable gloves boxes — 4
Shop rags/towels — 15
Broom + dustpan sets — 2
Volunteer & Staff Refreshments
Bottled water (cases of 24) — 15 cases
Ice bags — 8
Coolers — 4
Granola bars — 150
Snack bags (chips/pretzels) — 100
Fruit snacks — 80
Food Supplies (general event use)
Paper plates — 200
Napkins — 400
Plastic forks — 200
Plastic spoons — 100
Plastic knives — 100
Disposable cups — 200
Event Operations
Clipboards — 15
Pens — 50
Sharpies — 25
Scissors — 10
Duct tape rolls — 6
Painter’s tape rolls — 6
Zip ties — 200
Extension cords (outdoor) — 10
Power strips — 5
Portable phone chargers — 5
Extra batteries (AA/AAA mix) — 30
Tables / Setup
Folding tables — 25
Folding chairs — 60
Pop-up tents — 10
Tent weights — 40
Tablecloths — 25
⭐️⭐️STATION SUPPLY LISTS⭐️⭐️
REGISTRATION / WELCOME TABLE Supplies
Clipboards — 4
Pens — 20
Sharpies — 10
Volunteer sign-in sheets — 10
Printed event schedules — 200
Printed maps — 150
Wristbands — 200
Hand sanitizer — 2
Tablecloths — 2
Lost & found box — 1
MOTORCYCLE RIDE / POKER RUN Supplies
Rider registration forms — 120
Route sheets — 120
Poker run scorecards — 120
Decks of playing cards — 3
Stamp or hole punch — 3
Clipboards — 6
Pens — 20
Wristbands — 120
Traffic cones — 15
Megaphone — 1
Safety vests — 6
CAR SHOW Supplies
Vehicle registration sheets — 60
Vehicle number cards — 60
Voting ballots — 200
Judge score sheets — 30
Clipboards — 6
Pens — 20
Traffic cones — 20
Award ribbons/trophies — 10–15
Tablecloths — 2
DOG ADOPTION AREA Supplies
Water bowls — 15
5-gallon water jugs — 6
Dog waste bags — 600
Trash cans — 4
Trash bags — 20
Paper towels — 6 rolls
Pet-safe cleaner — 4
Hand sanitizer — 4
Disposable gloves — 3 boxes
Slip leads/leashes — 10
Towels/blankets — 10
RAFFLE & GIFT BASKET STATION Supplies
Raffle baskets — 30–40
Basket number tags — 40
Raffle ticket rolls — 20
Ticket containers — 40
Cash boxes — 3
Starting cash envelopes — 3
Calculators — 2
Pens — 20
Sharpies — 10
Winner log sheets — 10
Prize claim slips — 50
Tablecloths — 4
KIDS CRAFT STATION Supplies
Table coverings — 4
Construction paper packs — 6
Cardstock packs — 4
Crayons boxes — 20
Markers sets — 10
Colored pencils sets — 10
Glue sticks — 40
White glue bottles — 10
Child-safe scissors — 15
Stickers packs — 20
Pipe cleaners — 200
Pom-poms — 200
Googly eyes — 200
Popsicle sticks — 300
Paper plates — 150
Hand sanitizer — 2
Wipes — 2
BOUNCY HOUSE STATION Supplies
Safety rule sign — 1
Volunteer chairs — 2
Traffic cones — 8
Hand sanitizer — 1
First aid mini kit — 1
Ice packs — 4
(Inflatable unit, blower, and anchors usually provided by rental company.)
GAMES STATION Supplies
Cornhole boards — 2 sets
Ring toss games — 2
Yard game sets (giant Jenga, etc.) — 3
Game rule signs — 6
Prize bins — 3
Small prizes — 200
Clipboards — 3
Pens — 10
Tablecloth — 1
VENDOR / FOOD TRUCK AREA Supplies
Vendor check-in sheets — 30
Vendor map prints — 20
Vendor badges — 30
Zip ties — 50
Tape rolls — 3
Trash cans — 6
Trash bags — 30
FIRST AID STATION (HUMANS + DOGS)
Human First Aid
Bandages assorted — 100
Gauze pads — 30
Medical tape — 6
Antiseptic wipes — 50
Instant cold packs — 12
Burn gel packets — 10
Tweezers — 2
Scissors — 2
CPR mask — 2
Dog Safety Supplies
Dog first aid kit — 2
Towels — 6
Slip leads — 6
Water bowls — 4
Gloves — 1 box
PARKING / TRAFFIC Supplies
Traffic cones — 40
Directional signs — 12
High-visibility vests — 8
Flashlights — 4
SETUP / BREAKDOWN Supplies
Dollies/hand trucks — 3
Folding wagons — 2
Tool kit — 2
Tarps — 4
Storage bins — 12
Inventory checklists — 20
TRANSPORTATION VOLUNTEERS
Needed vehicles:
Pickup trucks — 4–6
Small trailers — 2–3
SUVs/vans — 4
Use these for:
Tent transport
Table transport
Raffle baskets
Supply bins
TOTAL VOLUNTEERS NEEDED (ESTIMATE)
Section Volunteers
Registration 4
Motorcycle ride 6
Car show 5
Adoption area 8
Raffle station 6
Kids zone 6
Games 4
Vendors 3
First aid 2
Parking 6
Setup/breakdown 10
Total: ~60 volunteers