Toastmasters Meetings
The heart and soul of every Toastmaster club
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What are HCM Toastmasters Meetings?
What are HCM Toastmasters Meetings?
HCM Toastmasters meetings provide an opportunity for members to learn and practice communication and leadership skills by assuming a variety of roles. Each meeting role has a unique set of responsibilities and skills for you to explore.
Time
Time
1:45 - 4:00 PM
On the 1st & 3rd Saturday afternoons of each month
Venue
Venue
Offline: Saigon Innovation Hub
273 Dien Bien Phu Street, District 3 - Ho Chi Minh City
MEETING FLOW
MEETING FLOW
1.WARM-UP & KEY ROLES INTRODUCTION
1.WARM-UP & KEY ROLES INTRODUCTION
Better break the ice first and foremost!
2.TABLE TOPICS
2.TABLE TOPICS
Are you ready for some impromptu questions?
3.PREPARED SPEECHES & EVALUATION
3.PREPARED SPEECHES & EVALUATION
Prepare to be inspired by our fabulous speakers!
4.FEEDBACK & WINNERS ANNOUCEMENT
4.FEEDBACK & WINNERS ANNOUCEMENT
Who is your most favorite speaker?
MEETING ROLES
MEETING ROLES
Part A. Mandatory Roles
Part A. Mandatory Roles
These roles appear in every meeting. Learn more about them through Toastmasters Internationals' Handbook HERE.
The MC of the meeting
The MC of the meeting
Before the meeting:
Contact VPE to make sure you know about the agenda and key roles.
Join the meeting rehearsal.
Learn more about the role HERE.
During the meeting:
Conduct the meeting according to the agenda. Be mindful of the time for each session.
Take note of speakers' use of language
Take note of speakers' use of language
Before the meeting:
Join the rehearsal.
Learn more about the role HERE.
During the meeting:
Take note of each speakers' use of language.
Give report about the good use of language and grammatical errors.
Count the redundant words and sounds of speakers
Count the redundant words and sounds of speakers
Before the meeting:
Join the meeting rehearsal.
Learn more about the role HERE.
During the meeting:
Take note of each speaker's unnecessary words and sounds.
Give a report about your observation.
Keep track of the time
Keep track of the time
Before the meeting:
Contact VPE to make sure you know about the agenda and timing for each part.
Join the meeting rehearsal.
Learn more about the role HERE
During the meeting:
Meet SAA to take the timing kit: 3 cards and 1 bell (only for offline meetings).
Follow closely the meeting agenda and announce the time to speakers using the timing kit.
Deliver a speech
Deliver a speech
Before the meeting:
Prepare a speech according to your Pathway Project (Click Here to learn more about Pathway).
Send Pathway evaluation form to your assigned Evaluator.
Inform VPE about your speech level and title.
During the meeting: Deliver the speech in front of the audience.
Give feedback to a speech
Give feedback to a speech
Before the meeting: Contact Prepared Speaker to receive their Evaluation Form (from Pathway). Ask for further speech objectives (if any).
During the meeting: Give feedback and recommendations to Prepared Speaker base on their Evaluation Form.
In certain meetings, evaluation can also be in Table Topics Session.
Give random questions for people to answer
Give random questions for people to answer
Before the meeting:
Prepare 5-8 questions related to the meeting theme.
Join the meeting rehearsal.
During the meeting: Randomly choose a member (or a guest) to answer your question.
Give feedback about key roles and the whole meeting
Give feedback about key roles and the whole meeting
During the meeting:
Quietly observe the flow of the meeting and performance of key role holders (except Prepared Speaker and Table Topics Speaker).
Give feedback about these roles and the whole meeting in general at the end of the meeting.
Part B. Additional Roles
Part B. Additional Roles
These role appear once in a while to juice up the meeting.
HOW TO REGISTER FOR A ROLE
HOW TO REGISTER FOR A ROLE
Step 1
Choose your preferred Roles:
On the meeting announcement post of VPE on HCM Facebook Group (on Saturday the week before the meeting), choose maximum 3 roles you would like to take in the upcoming meeting.
Leave a comment "Done" so VPE can mark the time you registered. Remember, 1st come 1st serve.
Step 3
Get confirmation from VPE:
Read the role confirmation post of VPE on HCM Facebook Group (on Monday the week of the meeting).
Confirm your role by commenting "Confirmed" under the post.
If you don't get a role, your slot will be prioritized in the next meeting. Or you can contact the President to take role in anther club.
Step 2
1167d-a-toastmaster-wears-many-hats.pdfPrepare for your Role:
Read documents in MEETING ROLES.
Ask VPE or club members who previously took roles.
Join the meeting rehearsal:
Time: Thursday, 7:30 - 9:00 PM
Venue: Zoom/ Google Meet
For Prepared Speakers, send your Evaluation form to Evaluator (learn more in Pathways)
Division V Meeting Schedule
Division V Meeting Schedule
Apart from HCM Toastmasters' meetings, you can also visit other Division V Toastmasters Club as Guests or Role Holders (contact HCM's VPE if you would like to).
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