Precious Scott 

President 

The president shall preside over all business meetings, prepare agenda for said meetings, arrange any special meetings as needed, serve as ex-official member of all committees, and coordinate with the vice president to make sure the committees are functioning as needed. The president shall provide the proper direction of the boosters in order to obtain the goals of the organization. This person is the face of the program to the band parents. If needed be willing to chair a committee in the event no one has volunteered. 

Responsibilities

• Budget preparation with treasurer & band director

• Develop Committees – help to find suitable candidates

• Develop executive board nominations with the band director

• Oversee the CHARMS music system for the band department

• Support and promote the band in all capacities

• Have a meeting with the president-elect once per month before each monthly meeting to develop the meeting agenda

Latonya McLean- Benjamin

Vice President 

The vice president supports both the president and president-elect. They shall preside over all booster meetings in the absence of the president/president-elect, assist the president in any and all tasks, assume the president-elect duties upon their resignation or if the president-elect is unable to fulfill their duties. 

Responsibilities

• Assist the president-elect with appointing and training of committee chairpersons and make them aware of the requirements of their committee.

• Oversees the following team leaders: Hospitality, Chaperone, Color Guard, WPE, and Winds

• Oversees Concessions/Fundraising with vp-elect

• Back-up for president

Lausanne Cordice-Lora 

Treasurer 

The treasurer shall attend all meetings, handle the deposits of all income, and payment of bills. The treasurer shall monitor the booster’s account, bank card, bank account, and bank reconciliation.  

Responsibilities

• Provides & tracks all monies/change for concessions & events, collect & keep track of fund raising revenue

• Keep student accounts current with charges, credits, & payments as well as providing statements every other month

• Request and maintain W9's for all staff members and provide 1099's at year's end, prepare monthly fiscal year financial reporting for board meetings

• Keep calendar year financial reporting and prepare 990 tax return at year's end

Natiua Blue

Secretary 

The secretary shall attend all booster and executive board meetings and record minutes to be made publicly available to any interested parties (make sure they are on the website). 

Responsibilities

• Collect and maintain all student records, including commitment forms, medical forms and all parental permissions.

• Keeping contacts updated, monitoring all incoming and outgoing email, forwarding emails (charms) to the appropriate parties when necessary and composing a weekly email update to be distributed to all current boosters.

• Maintain a current inventory of all physical assets.

Open

Assistant Secretary 

The assistant secretary shall attend all booster and executive board meetings and record minutes to be made publicly available to any interested parties (make sure they are on the website). 

Responsibilities

• Collect and maintain all student records, including commitment forms, medical forms and all parental permissions.

• Keeping contacts updated, monitoring all incoming and outgoing email, forwarding emails (charms) to the appropriate parties when necessary and composing a weekly email update to be distributed to all current boosters.

• Maintain a current inventory of all physical assets.

Open

Co- Vice President

The co-vice president supports both the president and president-elect. They shall preside over all booster meetings in the absence of the president, assist the president in any and all tasks, assume the president-elect duties upon their resignation or if the president-elect is unable to fulfill their duties. 

Responsibilities

• Shall cooperate with President to ensure appointed committees are staffed with necessary resources to carry out the goals and projects of the boosters where not covered by a specific officer as outlined below. 

• Shall, in the event of the absence or inability of the President to exercise his/her office, become acting President of the Organization with all the rights, privileges and powers as if he/she had been the duly elected  President. 

• Shall, in the event that a third person is not available to reconcile funds, be responsible for all deposits in coordination with Ways and Means Coordinator or event chairperson. 

Open

Ways of Means Coordinator 

The ways of means shall attend all booster and executive board meetings.

Responsibilities

• Shall organize and administer all fundraising projects for the Hoke County High School Band Boosters after coordination with  the School District (Community Relations Coordinator) and approval at the HCHSBB general membership meeting. 

• Shall oversee the distribution of fundraising materials, collection of money,  and coordination with the Treasurer over the collection, deposits and  records of monies raised. 

• All or part of these duties can be delegated by the Ways and Means  Coordinator(s) to specific chairpersons assigned to a specific fundraising  activity. 

• In the event the Student Accounts Coordinator position is vacant, the  Ways and Means Coordinator(s) will assume the responsibilities of said  position. 

Open

Student Accounts Coordinator 

The student accounts shall attend all booster and executive board meetings.

Responsibilities

• Shall be responsible for maintaining and keeping the Hoke County High School Band Boosters student account database by the information provided by the Ways & Means Coordinator (s). 

• All request forms and receipts received by the Hoke County High School Band Boosters monthly meeting (1st Monday of the Month) will be presented to the Treasurer by the next Friday to process. 

• Retain a copy of the Reimbursement Request Form and receipts for  Organization records.

• In the event the Student Accounts Coordinator position is vacant, the Ways and Means Coordinator(s) will assume the above mentioned responsibilities in cooperation with the Treasurer.  

Amanda Ross

Publicity/Web

The publicity webmaster shall attend all meetings, maintain and update the website and all social media accounts owned by HCHS Band Boosters, Inc.  

Responsibilities

• Publish new business, current booster events, contest and event information for the whole band department on the organization's website and various social media accounts.

• Create monthly newsletter to be sent to various MSD employees, including school board staff.

OPEN

East Hoke Middle School 

Member At Large 

The Member At Large will be the voice of their assigned school. They will bring ideas and concerns to the Executive Board to be discussed. 

OPEN

West Hoke Middle School 

Member at Large

The Member At Large will be the voice of their assigned school. They will bring in ideas, and or concerns to the Executive Board to be discussed. 

OPEN

Sandy Grove Middle School 

Member at Large

The Member At Large will be the voice of their assigned school. They will bring in ideas, and or concerns to the Executive Board to be discussed.