Minimum Requirements For Being An Event Organizer

The founding organizers of gotRVA established the following minimum requirements for becoming a gotRVA organizer. These guidelines have proven effective in making gotRVA a great community, and we continue to use them today. Don’t worry – they are quite easy.

1) Membership Duration: You must be a member of gotRVA for at least 6 months and have attended several gotRVA events. This requirement us get to know you better

2) Profile Information: Your profile must include at least your first name.

3) Profile Photo: Every member is required to have a visible face photo on their gotRVA profile. However, as a gotRVA organizer, you must have a clear and current picture of your face at all times. Ideally, this photo should resemble a mug shot and should not include hats or sunglasses. This helps members recognize you at events you host.

4) Contact Information: The main organizer (Morgan) will need your first and last name, as well as your email address and phone number. This is for communication between organizers only. In return, you will receive the same from me.

5) Annual Organizer Meeting: gotRVA holds one annual organizer meeting at the beginning of the year. We will strive to schedule it at a convenient time for all organizers. Please make every effort to attend. Occasionally, situations may arise during the year that necessitate an additional meeting, which is not a requirement, but you are welcome to attend. 

6) Event Hosting: Each organizer should host at least 4 gotRVA events per year. We understand that life can get busy sometimes, so if you cannot host your four events, please communicate with us.

7) Event Attendance: When you post an event, please show up at the location on the date and time specified in your description. If you cannot attend, either cancel the event or find another organizer to take over. If an emergency arises at the last minute, leave a comment in the comment section to inform others that you won't be there.

8) Posting Events: Each organizer is responsible for posting their own events. Do not post an event for someone else.

9) Promoting: When hosting a gotRVA event, please do not promote other Meetup groups or their events.

10) Assisting Other Organizers: When attending another gotRVA organizer's event, ask, “How can I help?” If they say they don’t need any assistance, enjoy the event. If they do need help, please assist them while being careful not to take over the event, as it belongs to them.

11) Welcoming New Members: As a gotRVA organizer, you are expected to make an effort to help new members feel welcome at events, whether it's your event or not.

12) Cross-Posting (Request): This is a request and not a requirement. If you are an organizer in another group and you post an event there that aligns with gotRVA’s mission, please consider cross-posting it on gotRVA’s calendar as well.