Newsletters

27 April 2010 Homeowners Association of Glenn Meadows – Board of Directors Meeting

The April Glenn Meadows HOA Board of Directors meeting was called to order on April 27, 2010 at 7:05pm at the home of Rick and Denise Caruso. The following Board members were present: Jimmy Powell, Reiner Grashoff, Rick Caruso, Melanie Goldsborough, Luddy Redden, Bob Hughes, Doreen Voigt, Mary Dubay

Absent: Jo Powell

The January meeting minutes were reviewed. A motion was made and seconded to accept the meeting minutes as published. Motion carried (7-0)


Treasurer’s report:

Rick Caruso presented the following Treasury Report:

• Checking Account balance: $4,826.94

• Snow removal (since January 2010): $1,650

• Road Resurfacing fund: $63,768 (CDs)

• 2009 HOA dues: Paid in full

• 2010 HOA dues: Collected $5,400 to date (we are budgeted for $200 x 33 lot owners = $6,600) with 8 homeowner payments still outstanding 2nd notices will be mailed to those homeowners who still owe for 2010. President Jimmy directed the Treasurer to file the report subject for audit


OLD BUSINESS:

None to discuss


NEW BUSINESS:

Sylvia Ellsworth requested a sign regarding speeding vehicles in the neighborhood. Reiner will look into pricing for new signs.

Due to multiple complaints regarding speeding in our neighborhood, a letter will be sent via email. Melanie will compose a draft for circulation among board members and after edits are made, Ric will distribute to the neighborhood.


Thank you to Jimmy and Jo Powell who straightened the sign and refreshing the landscaping bed at the north entrance. Doreen will tend the bed at the south entrance. She will seek out volunteers to help as needed. Jimmy Powell will pick up mulch for both landscaping beds.


Next meeting is scheduled for July 20th 7:30pm at the Goldsborough residence, 60 Hidden Valley Circle.

There being no further business to discuss, President Jimmy adjourned the meeting at 7:48pm.

3 September 2009

THE FOLLOWING IS THE GENERAL CONTENT FROM THE GLENN MEADOWS BOARD OF DIRECTORS MEETING MINUTES HELD ON SEPTEMBER 3, 2009


On Sept 3rd, the Glenn Meadows HOA Board of Directors met for its quarterly meeting. You are receiving this email in hopes that each homeowner will feel more informed as to the happenings in our neighborhood.

The board would like to start by thanking Dr. John Keighley for his in-depth road re-surfacing funds analysis and associated investment projections. The general idea passed on was that we would have sufficient funds to repair our roads with the increase of annual dues from $150 to $200 assuming that our yearly expenses continue to remain low to moderate. Each homeowner will have the opportunity for discovery at our general membership meeting which will be held on Sunday OCTOBER 25th at 2pm at the Powell residence located at 312 Heritage Drive. Food will be served at 1pm, so come early!

Anyone wishing to serve on the 2009-2010 HOA board is encouraged to contact any board member to be nominated or simply come and volunteer at the general membership meeting.

Other items of discussion are as follows:

There are 3 homeowners with outstanding balances for yearly dues. Please submit these to the Treasurer as soon as possible, so that our CDs and investments can be earning their optimum amounts. Please remit your $200 payment (or the balance owed) to: “The Homeowners Association of Glenn Meadows”, P.O. Box 1545, Shepherdstown, WV 25443 (indicate your lot # and/or address on your check).

The board continues to work on the reduction of the speed limit along 230/Shepherdstown Pike. As many of you know, it is sometimes a precarious task entering the roadway from our neighborhood.

Snow removal will be kept to an as-needed basis this year to keep expenses to a minimum. The snow removal contractor will require confirmation from a board member before plowing. This will ensure that we are not paying for a clearing that may melt when the sun comes out. But as always, we think of the safety of our residents first.

There was a “Children at Play” sign added to the stop sign at the corner of Hidden Valley Cove and Hidden Valley Circle, and there was discussion of replacing the “No Exit” with a new “No Outlet” sign.

As a reminder to home owners, we ask that you re-read your Glenn Meadows Covenants for outdoor building (shed) guidelines and property upkeep requirements. If you are in need of assistance, please contact any board member for further information. In addition, the roof shingles on the bus stop shelter will be repaired in the near future.

The GMHOA board hopes that everyone had a safe and enjoyable summer and we look forward to seeing everyone on Oct 25th for the Annual General Membership meeting. Food will be served, but please feel free to bring your favorite side dish or dessert. An announcement towards that effect will be sent shortly.

Sincerely,

The Glenn Meadows Home Owner’s Association Board of Directors

4 JANUARY 2009

GLENN MEADOWS HOMEOWER’S ASSOCIATION NEWS LETTER

ANNUAL HOMEOWERS MEETING

The annual homeowners’ meeting was conducted on 14 September 2008 and a good time was had by all. We encourage everyone to participate this year. We thank Rick and Denise Caruso for graciously hosting the event on their deck. Those that did attend selected the following slate to be the new Board of Directors for 2009. During the later board meeting (24 September) officers were selected and are as follows:

President Jimmy Powell

Vice President Reiner Grashof

Secretary Ludy Redden

Treasurer Rick Caruso

Director Bob Hughes

Director Jo Powell

Director Doreen Voigt

Director Marie DeWalt

Director Melanie Goldsborough

CHANGING OF THE GUARD

A huge note of appreciation goes out to the outgoing Association President, Dr. Elliott Krafsur. He did an outstanding job and we all extend our thanks for his hard work as president.

GLENN MEADOWS ROAD REPAIR

The Board has discussed and has received estimates for both resurfacing and patching the roads in Glenn Meadows. Estimates range from $3,268.00 to patch 3 problem areas to approximately $80,000/$90,000 for a total resurfacing. Our current cash on deposit is approximately $50,000. If we elected to do a major resurfacing, we would have to increase the homeowner dues substantially in order to have the necessary balance to cover the expense. The Board decided that no repairs are to be taken at the present time. However, board members are in the process of getting updated estimates since material costs have changed since we received the last estimates.

NEIGHBORHOOD PETS

“Your” favorite pet is not necessarily the “neighborhood’s” favorite pet. Households continue to be annoyed by barking and aggressive behavior by some of your “babies”.

Just so you know, the Jefferson County Commission recently passed the “Barking, Howling, Yelping Dog Ordinance”. Several key points in that ordinance are:

- It shall be unlawful for any person who is the owner or custodian of any dog or dogs in any residential area to allow or cause said dog or dogs to bark, howl, or yelp in a fashion which rises to the level of a public nuisance as defined herein.

- The Jefferson County Magistrate may order the owners to pay the State of West Virginia a fine of not less than $50 nor more than $300.

- A second violation within any six month period can cost the owner a fine of not less than $100 nor more than $500.

- A third violation within any six month period can cost the owner a fine of not less than $200 nor more than $500.

- An owner may receive a violation per twenty-four hour period.

- “Public Nuisance” shall mean any dog or dogs that excessively bark, howl, or yelp intermittently or continuously for more than fifteen minutes in a fashion which creates unreasonably loud and disturbing noises of such a character, intensity, and duration as to disturb the peace, quiet, and good order and which gives rise to complaints from at least two persons, living in different households, regarding a breach or disturbance of the peace of others.

THE JEFFERSON COUNTY DOG ORDINANCE was effective 1 September 2004 and, for our purpose, states that…any duly sworn officer having jurisdiction in Jefferson County are authorized to seize dogs not under control and are to hold such dogs at the county Dog Pound/Animal Control Office for a period of five (5) days…Dogs not picked up could be destroyed. The definitions of control are:

- A dog shall be considered under control if it is secured by a leash.

- Dogs are considered under control if they are restrained by a fence.

- Dogs are under control if they are under the direct supervision of the owner

on property owned or leased by the owner.

There are numerous instances of “droppings” being discovered in yards that do not even own dogs or cats. I am sure that is quite annoying for those homeowners. In addition, nothing can be found discussing control of cats. Good judgment and courtesy is the “rule of the day”. The board has received several complaints about noisy and overly energetic Tom Cats in the neighborhood. One homeowner actually had their cat attacked by a neighbor’s cat while sitting on their own porch/patio. The attacked cat actually required medical treatment. Please take measures to control the wandering and actions of you feline friends.

ROUTE 230 RACEWAY

The board has been unsuccessful in getting any reduction in the speed limit on Route 230 along our subdivision frontage. We will continue to work that issue in 2009. I attended church services at the Covenant Baptist Church today and had a discussion with the Senior Pastor, Terry Crawford. He indicated that he will be the Point of Contact for the church regarding getting the speed limit reduced on 230 and that he would work with me in any way he could. Any support that any homeowner can provide in this endeavor will be greatly appreciated.

PUBLIC SERVICE ANNOUNCEMENTS


NEIGHBORHOOD EYES: We all should be “our neighbor’s keeper”. Keep your eyes open for suspicious activity in the neighborhood, especially in and around your neighbor’s property. If you see anything suspicious happening, contact the Jefferson County Sheriff. Another good contact is the Jefferson County Watch. Their emergency number, 725-8484 and their website is http://www.watchjeffersoncounty.net. Also remember that the Glenn Meadows Home Owner’s Association web site is http://www.glennmeadows.org.

DOOR LOCKS: “Lock Bumping” is a simple lock-picking technique that has been around for decades. It has recently gained popularity through the Internet. Bumping opens a pin tumbler lock using a specially crafted bump key. This technique works on the majority of conventional locks homeowners depends on – the kinds usually found on doors, padlocks and mailboxes.

For homeowners who want maximum security for their families or valuables, most locksmith shops offer “key-controlled locks” and high-security locks that are virtually bump-proof and come with keys that are nearly impossible to alter. These locks cost significantly more than typical locks and are usually only available from professional locksmiths.

SNOW REMOVAL

So far this year, we have been extremely lucky. We have, again, contracted Shipley’s Snow Removal & Bobcat Service for snow removal. Mr. Shipley will also plow/clear driveways if you have contacted him and set up an agreement. Mr. Shipley’s numbers are (home) 876-2704 and (cell) 279-1885.

ANNUAL DUES

The Homeowners Association of Glenn Meadows, Inc, is now in its 14th year of operations. Annual Dues Collection Notices will be forthcoming in the next month or so. I solicit your continued support by getting your payments in the mail to Mr. Enrico Caruso as soon as possible after receipt.

HAPPY NEW YEAR

The Board of Directors of the Glenn Meadows Home Owners Association extends wishes to everyone for a very Happy and Prosperous New Year.

Sent on behalf of the board, President Jimmy Powell

The Glenn Meadows Bulletin

July 2008


New Neighbors

Welcome to Beth and Jim Jenkins and daughter Jynx at 249 Heritage Drive. Ken and Melanie Goldsburg will soon move into 60 Hidden Valley Circle. And Doris Carter and Thierno Bah will live at 32 Hidden Valley Cove. Welcome all!


Good luck and congratulations!

Marie Carter and Walt DeWalt, 281 Heritage Drive, tied the knot on July 8 in Hawaii. Their sons, Matt and Ethan, attended the ceremony. After their honeymoon, Mr. and Mrs. DeWalt will return to Glenn Meadows. Walt is Vice President and Chief Financial Officer for Valley Healthcare Systems and Marie is Director of Human Resources at Shepherd University.


Tom Maiden, Lieutenant, USNR, 103 Heritage Drive, has returned to active duty and has orders to Iraq, where he will serve as a targeting officer. Tom is about to finish a three-week combat skills training course at Ft. Bragg and will ship out 11 August. Watch for his occasional reports in The Shepherdstown Chronicle. Good luck, Tom, and Godspeed.


The Wolfpack Takes Over

Your Board of Directors has noticed that it has become dang near impossible to walk in our neighborhood or even work in our lawns and gardens because doing so arouses some of our neighbors’ pet puppies. The noise becomes continuous and offensive as the other dogs join the raucous concert. In effect, these dogs prevent the rest of us from engaging in and enjoying outdoor activities. There are six or seven precious pooches in particular that stand vigilant for anyone daring to go out of doors. We’ll leave them anonymous for now. It would be greatly appreciated if their owners would find ways, however difficult that may be, of applying behavior modifications to these noisy creatures (bring ’em indoors when they sound off?).

Route 230 Speedway

Politically well-connected developers were able quickly and effectively to reduce speed limits on route 480, according to an article in The Shepherdstown Chronicle of 13 June. Your correspondent’s feeble efforts, on the other hand, have had no effect at all. Proceeding from Heritage Drive left on route 230 is a dangerous and chancy proposition, particularly at twilight when many drivers have yet to turn on their headlights. Sooner or later, we’re going to see a major accident there. There have been three accidents in the last two years – some close calls, too. Please consider writing and phoning our public servants asking them to reduce speed limit from 55 to a more reasonable 40 or 45. Our County Commissioner Jim Surkamp (surkamp@frontiernet.net) has promised to look into this matter.


Here’s a short list of whom to contact: WVDOT: Paul A. Mattox, Jr., P.E. (304) 558-3505. Randy Sigley, 289-2223.


Forthcoming Annual GMHOA Meeting will be held in early October in the usual place – Hidden Valley Circle North, by Treasurer and Honorary Mayor Rick Caruso’s place. After the picnic, we’ll review finances, review general matters, and hold elections. Please consider serving on the Board of Directors. The Covenants and West Virginia law require that we maintain the home owners association. Your support and participation is essential.


Roadside weeds, hayfields, old newspapers, rubbish bins and listing mailboxes can give Glenn Meadows an unkempt, unattractive look. We have invasive Johnson grass rapidly spreading along Hidden Valley Cove. There’s another batch on Heritage Drive North. Once firmly established, Johnson grass is nearly impossible to remove. So, who cares? Well, most of us do. Clearly many of us are awfully busy and some of us tend to delay tending to our properties. Please, pretty please, try to maintain your attractive patch of our fair village. We’re all in this together, as it were, right?


Need information? Have a complaint?

County Assessor’s office: 728-3224

Tax Office: 728-3220

Shepherdstown Vol. Fire Dept: 876-2311

WV State Police: 725-9779

Jefferson Co. Sheriff: 728-3205, 728-3301

Jefferson Co. Animal Control: 728-3289.

WV Dept. Transportation Division 5, Jefferson Co.: 725-5821

General information:

info@jeffersoncountywv.org


Have you any matters you’d like to raise with the Glenn Meadows Board of Directors?

You can reach any or all of us via e-mail.

President Elliot Krafsur

ekrafsur@glennmeadows.org

Vice President Jimmy Powell

jpowell@glennmeadows.org

Treasurer Rick Caruso

rcaruso@glennmeadows.org

Secretary Bob Hughes

bhughes@glennmeadows.org

Director Reiner Grashof

rgrashof@glennmeadows.org

Director Jo Powell

jpowell@glennmeadows.org

Director Ludy Redden

lredden@glennmeadows.org

Director Doreen Voigt

dvoigt@glennmeadows.org

Director Marie DeWalt

mdewalt@glennmeadows.org

3-18-07

From:Elliot Krafsur, President

Subject: New Board Member

Dear All,

Marie Carter kindly agreed today to serve on the GMHOA Board. I sure didn't give her a chance to change her mind - so please welcome a new (and past) Director. So - we're up to strength again. Thanks, Marie!

GLENN MEADOWS NEWSLETTER

MARCH 2008


Spring is just around the corner, as it were, and many of us soon will be outdoors tending to our properties. It’s a good time to enhance the appearance of our pretty little corner of the world. A big welcome to Fred and Mary Dubay,

formerly of Great Falls, VA, who have just moved into their new home on Heritage Drive.


Director Luddy Redden informs that we can help to keep recyclable materials from WV landfills by participating in Shepherd University’s ‘Recyclemania’ from now through 5th April. It’s a competition among 400 schools. There are recycling bins

throughout the campus so let’s take our bottles, cans, glass, paper, and cardboard to school and ship ‘em out of state. See <www.recyclemania.org> for details about

the program.


Did you know? Salty water. Our water softeners use the reverse osmosis principle to soften our very ‘hard’ well water. That process is only 5 to 15% efficient such that for every gallon of ‘soft’ water, 7 to 19 gallons of water together with a lot of salt are discharged into your septic field then to the aquifer all of us share. Each household uses an average of 40 pounds or more of salt monthly to do this. So the natural load of dissolved salts generated from limestone and dolostone is supplemented by good old table salt (sodium chloride). That’s nearly 8 tons a year just for Glenn Meadows. Now consider those heavy applications of fertilizer we apply to our lawns: more salts – potassium and calcium, plus nitrogen and phosphate salts. Sooner or later, it all ends up in the Potomac. Maybe we should settle for less luxuriant grass? Then we won’t have to cut it so often.


Bugs in the house? There are a number of insects that find overwintering quarters on our dwellings. They seek protection from weather extremes and predation and get ‘fooled’ by responding to the warm temperatures in your house in winter - as if it were spring. It’s not a good survival tactic because at household temperatures these creatures soon succumb to lack of water. What bugs are these? The most abundant is the ‘boxelder bug’ (Boisea trivittatus)– that’s black with red margins. There are also a number of ladybird beetles. These are conspicuously orange, yellow, or red with black spots. Such conspicuous creatures are usually distasteful to predators. Ladybirds are beneficial because they prey on aphids and other plant eaters. Also common this season is a grey stinkbug. This one is a plant eater. All of these creatures can be controlled, after the fact, by use of a vacuum cleaner. There’s no need for insecticides.


Give us your grumbles Your humble correspondent (ekrafsur@glennmeadows.org) has been accumulating advice and complaints from a number of quarters. Keep ‘em coming and, for now, here are the most compelling ones: Please be reminded

That the speed limit in our fair village is 15 mph. Tell your teenagers and young adults! It’s for safety’s sake and also to help preserve the integrity of our roads. Too bad we can’t do anything about speeding delivery vehicles. Roadside trash and weeds rapidly accumulate and create a negative view of Glenn Meadows. It’s up to each of us to keep on top of this so please, please glance over your patch every now and then, pick up those newspapers, plastic bottles, and bags, whack the weeds, and tidy up. We know you’re busy as all get out, but the days grow longer and our visibility increases accordingly.


“Curb your dog” doesn’t work where no curbs and drains exist. Instead, some of us are hosting your dogs’ business deposits on our properties. As you may imagine, these contributions are most unpleasant and unappreciated. Please will dog walkers kindly use modern pooper-scooper technology and clean up after your pets recycle their meals? “Barking dogs and cackling hens ain’t no good …” Okay, no chickens in Glenn Meadows, but we do have lots of dogs and they often let us know it! Seems there are two very excitable little pooches that set off all the rest. Then quite a concert ensues.


Your concerns about the route 230 race course have been noted. I have written, emailed, and phoned state and county authorities about this (and I learned that these authorities don’t respond to formal letters anymore, alas). Nevertheless, I was assured early in 2007 that appropriate study would be undertaken “soon.” It turns out the person who must undertake the evaluation of speed limits is Mr. Matt Kitchen. He can be reached at WV Department of Transportation; phone 582-2362. Public servants respond to public pressure. Numbers count! I therefore urge you to write, phone, or e-mail Mr. Kitchen independently. You can point out that our close neighbor Covent Baptist Church runs a day school and the intersection with Enger Molers road is a clear and present danger because of speeding northbound vehicles on rt. 230.


Help! Any volunteers?

The neighborhood covenants (they have the force of law, believe it or not!!!) require that the Board of Directors consist of at least one third of the property owners. That requires at least eight of us to participate. Today, the Directors are only seven in number. Please will someone step up and join us? We have Board meetings quarterly. None take more than an hour, so the cost in your time will not be great. Please give the undersigned (or any Director) a call if you are interested (876-7085). See Doreen Vogt’s Glenn Meadows website for more information <www.GlennMeadows.org > and a list of GMHOA directors.


The next general homeowners’ meeting is to be a Sunday in early October. That’ll be combined with the annual neighborhood picnic so we hope all can attend. It’s important to maintain neighborhood cohesion.


Important notice!

Our annual neighborhood assessments of $150 were due on 15 March. This allows GMHO treasurer Rick Caruso to prepare the federal and WV tax returns that must be filed. Rick’s summary neatly informs that our annual expenses ($3,008 for 2007). Administrative expenses were only $314, thanks to Rick doing the time consuming job without compensation. If you haven’t sent Rick your check, payable to the ‘Homeowners Assoc. of Glenn Meadows Inc.’ please, please, do so now.


- Elliot Krafsur for the Glenn Meadows Homeowners Association.

2-12-08 - Annual Dues

FROM: Enrico Caruso, Treasurer

SUBJECT: Annual Dues

The Homeowners Association of Glenn Meadows, Inc. is now in it's thirteenth year of operations and continues to attract new neighbors to our lovely sub-division owed in no small part to the collective efforts of our membership.

Our Association is responsible for all road maintenance and shared community resources. These include the bus stop, road entrances, signs, road repairs, landscaping improvements and seasonal snow plowing. The following service providers have been contracted by the Glenn Meadows HOA over the past year and are listed here for your convenience:

Snow and Brush Removal

Shipley's Snow Removal & Bobcat Service-

Kenny Shipley

Home: 876-2704

Cell: 279-1885

Tree Removal/Prunning

Valley Trees

Paul Simmons

876-3260

The Homeowners Association operates on a lean budget and governed by a voluntary Board of Directors who reside within the development. In order to maintain the level of services expected from a community of this caliber, our annual dues assessment remains at $150.00, a portion of which subsidizes our eventual roadway resurfacing project.

Accordingly, I ask that you remit your check, payable to the "Homeowners Association of Glenn Meadows, Inc." Please indicate your lot number on your check and return with coupon found in your letter.

Thank you for continued support.

1/08 - Quarterly HOA Board meeting

The quarterly HOA Board meeting convened at 8 PM at the residence of Bob Hughes. Board members in attendance were Elliot Krafsur (Chairman), Rick Caruso, Reiner Grashoff, Bob Hughes, Jimmy Powell, Ludy Redden, and Doreen Voigt. The stop sign at Hidden Valley Cove to Hidden Valley Circle has faded and will be replaced. The Board acknowledged receipt of an Email from Tom Maiden stating that he is resigning from the Board because of other pressing commitments.

The Glenn Meadows Bulletin

October 2007

Annual meeting

You just may have missed it! Only 10 representatives of 33 properties attended the picnic and another two made it to the later business meeting held at Hidden Valley Circle on Saturday, 13 October. Only two homeowners bothered to send in a proxy. Those relatively few of us attending had a thoroughly good time but we missed you. Next year’s picnic cum annual meeting is tentatively scheduled for a Sunday in early October. Give the Board your input about this – is Saturday better?

Why the annual homeowners fee?

In West Virginia, public services like water, sewer, traffic signs and road maintenance are delegated to the communities (while authority resides with our tax-paid civil servants who swallow whole our annual property taxes that total about $90,000). So what do you get for your annual GMHOA fee of $150? Entrance signs, traffic signs, snow removal, a Glenn Meadows website, annual picnic, corporate taxes, and saving for a rainy day. Is $150 too much? Consider these annual fees: Fernbank is $380 and Maddex Farm $300. Saving now avoids assessments later.

Roads report

The principal ‘rainy day’ we’re saving for is repairs to and repaving of our roads. Repaving is anticipated to cost well over $50,000. If we’re lucky, we’ll probably not require repaving for another few years. Meanwhile, let’s hope the prevalence of heavy trucks on our roads decreases substantially.

New (mostly old) Board of Directors

This year’s Board of Directors include Reiner Grashoff, Jo Powell, Rick Caruso (Treasurer and honorary Mayor), Doreen Voigt, Bob Hughes (Secretary), Jimmy Powell (Veep), Ludy Reddin, Tom Maiden, and yours truly, Elliot Krafsur (President). As you are probably aware, the Board is mandated by WV -sanctioned Bylaws. We cannot turn loose one-third of the directorate each year as per the Bylaws because there are too few replacement candidates stepping forth. Please consider helping out by offering yourself as a candidate. Contact any board member anytime – our email addresses are on the Glenn Meadows website.

Wouldn’t it be nice…..

if we would pay a little more attention to our roadside verges? Weeds and trash accumulation on the periphery of some properties present an unfavorable view of our neighborhood. Your correspondent has been applying weed killer and picking up trash but cannot easily do this task on a regular basis (I’m busy too!). We know you’re as busy as you can be, but please try periodically to keep your roadside clean.


10-13-08

The new board members met October 13th and elected officers for the coming year

2007 - 2008 HOA Board

President

Elliott Krafsur

ekrafsur@glennmeadows.org

Vice President

Jimmy Powell

jpowell@glennmeadows.org

Treasurer

Rick Caruso

rcaruso@glennmeadows.org

Secretary

Bob Hughes

bhughes@glennmeadows.org

Director

Reiner Grashof

rgrashof@glennmeadows.org

Director

Jo Powell

jpowell@glennmeadows.org

Director

Tom Maiden

tmaiden@glennmeadows.org

Director

Ludy Redden

lredden@glennmeadows.org

Director

Doreen Voigt

dvoigt@glennmeadows.org



1-11-07 - Thanks to Glenn Meadows Homeowners Association


Greetings Neighbors,


Just wanted to give you an update on our Christmas charity donation project. Many thanks to the five families that donated a total of $300.00 to the Jefferson County Community Ministries! I am hopefull we can make this an annual project and improve on our communication next year.

Best wishes for the New Year,

Doreen Voigt

12-11-06

Dear Glenn Meadows Residents,

The Glenn Meadows Homeowners Board is initiating the second voluntary collection for Jefferson county residents in need. This year’s gift will be donated to and dispersed through the Jefferson County Community Ministries (JCCM).

The JCCM maintains a list of folks that need assistance with utility bills and helping folks stay warm and toasty during the long winter months is a great idea. This is an entirely volunteer program. If you wish to participate write a check payable to JCCM and let Doreen Voigt know via phone 876-3506 or email dvoigt@glennmeadows.org and she will come by and pick up your donation. We will only collect checks through the 21st of December. The checks will be delivered to the JCCM as a gift from the Glenn Meadows Community. We will list the grand total collected in a community newsletter after the holidays. Your cancelled check will be your record of donation for tax purposes. Any amount will make a difference to those in need.

Happy Holidays to you all,

Glenn Meadows Homeowners Association Board

10-13-06

The new board members met October 13th and elected officers for the coming year

2006 - 2007 HOA Board

President

Elliott Krafsur

ekrafsur@glennmeadows.org

Vice President

Jimmy Powell

jpowell@glennmeadows.org

Treasurer

Rick Caruso

rcaruso@glennmeadows.org

Secretary

Kim Brannan

kbrannan@glennmeadows.org

Director

Reiner Grashof

rgrashof@glennmeadows.org

Director

Bob Hughes

bhughes@glennmeadows.org

Director

Tom Maiden

tmaiden@glennmeadows.org

Director

Michael Sholl

mscholl@glennmeadows.org

Director

Doreen Voigt

dvoigt@glennmeadows.org

10-08-06


Greetings and Welcome new Glenn Meadows HOA Board of Directors!

2006-2007 GMHOA Board of Directors:

Jimmy Powell

Doreen Voigt

Kim Brannan

Michael Sholl

Tom Maiden

Reiner Grashoff

Elliott Krafsur

Bob Hughes

Rick Caruso

Well, after much deliberation, we've finally arrived at a mutually agreable meeting time for our Board members to convene for our first 2006-2007 GMHOA Board of Directors meeting. This is the forum where we select officer roles and subsequent meeting schedule . Our plan is to meet this Friday evening at 7:00pm, October 13 at our home at 231 Hidden Valley Circle.

Please note this date on your calendar as it is most important to attend this session.

Thank you for your collective cooperation!

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Section 2.7 - Regular Meetings. The first regular meeting of the Board of Directors following each annual meeting of the Lot Owners shall be held within ten (10) days thereafter at such time and place as shall be fixed by the members of the Board of Directors which shall have been elected. The Board of Directors may set a schedule of additional regular meetings by resolution and no further notice is necessary to constitute such regular meetings.

Section 2.1 - Number and Qualification:

(a) The affairs of the Common Interest Community and the Association shall be governed by a Board of Directors which shall consist of nine (9) persons, all of whom shall be members of the Association. If any Lot is owned by a partnership or corporation, any officer, partner or employee of that Lot Owner shall be eligible to serve as a Director and shall be deemed to be a Lot Owner for the purposes of the preceding sentence. Directors shall be elected by the Lot Owners. At any meeting at which Directors are to be elected, the Lot Owners may, by resolution, adopt specific procedures for conducting the elections, not inconsistent with these Bylaws or the Corporation Laws of the State of West Virginia.

(b) The terms of at least one-third (1/3) of the Directors shall expire annually, as established in a resolution of the Lot Owners setting terms. Directors may be re-elected.

(c) The Board of Directors shall elect the officers. The Directors and officers shall take office upon election.

Enrico Caruso

Treasurer

9-23-06

Greetings Neighbors,


Our Meeting/Picnic has been postponed until next Sunday afternoon, 1 October at 4:00pm. This is our annual opportunity to discuss Board actions, neighborhood issues, and election of our 2006-2007 Board Officers. We also have a few new neighbors who have moved in during the last year who we are eager to meet.

With respect to the Picnic event, our plan is to eat first and call the meeting to order at 4:30. The HOA will be providing beverages, Bratwust (yeah Octoberfest!), hamburgers, and hotdogs. We are also soliciting your contributions for side dishes which might include:

Potato Salad

Chips

Deviled eggs

Beans

Dessert


These are only suggestions and have been well-received offerings during past events.

We'll be dining/meeting outside at the right-hand Hidden Valley Circle cul-de-sac: 231 Hidden Valley Circle.

PLEASE….if you have any questions or suggestions, please call me at 876-6765

Hope to see all of you next Sunday!

Enrico Caruso

Treasurer

Homeowners Association of Glenn Meadows

P.O Box 1545

Shepherdstown, WV 35443

http://www.glennmeadows.org

9-19-05 - General Membership meeting - election of BoD

Greetings Neighbors,

As you are most probably aware at this point, the annual Homeowners Association of Glenn Meadows general membership meeting is scheduled to occur at 6:00pm on Thursday evening, September 22 at our home, 231 Hidden Valley Circle.

As prescribed in section 2.1 of the By-Laws, we will be electing a Board of Directors for the coming year as outlined below:

Section 2.1 - Number and Qualification:

(a) The affairs of the Common Interest Community and the Association shall be governed by a Board of Directors which shall consist of nine (9) persons, all of whom shall be members of the Association. If any Lot is owned by a partnership or corporation, any officer, partner or employee of that Lot Owner shall be eligible to serve as a Director and shall be deemed to be a Lot Owner for the purposes of the preceding sentence. Directors shall be elected by the Lot Owners. At any meeting at which Directors are to be elected, the Lot Owners may, by resolution, adopt specific procedures for conducting the elections, not inconsistent with these Bylaws or the Corporation Laws of the State of West Virginia.

(b) The terms of at least one-third (1/3) of the Directors shall expire annually, as established in a resolution of the Lot Owners setting terms. Current directors may be re-elected.

(c) The Board of Directors shall elect the officers. The Directors and officers shall take office upon election.

The current Board of Directors include the following:

Title Member

President Colin Voigt

Vice President Russ Quinn

Treasurer Rick Caruso

Secretary Marie Carter

Board Member Kim Brannan

Board Member Kathy Maiden

Board Member Teija Neville

Board Member Elliot Krafsur

According to the By-Laws, the terms of at least 3 members will expire, however those same 3 could conceivably be re-elected as a function of the election process. In any case, we are actively seeking volunteers from any member of the community wishing to serve on the Board . If you are interested, please reply to this message and I will include you on the ballot. Actual positions on the Board will be determined at the first BoD meeting following the general membership meeting so you are not actively campaigning for any specific role at this time.

Thank you for your interest and looking forward to seeing you on Thursday evening.

Enrico 'Rick' Caruso

Treasurer

Homeowners Association of Glenn Meadows

http://www.GlennMeadows.org

Note: Picnic pictures from last Saturday are currently posted on our website (thank you Doreen!).


1-04-05 - Thanks to Glenn Meadows Homeowners Association


Greetings Neighbors,


Just wanted to give you an update on our Christmas charity donation project. Considering this was our first year and we were not very organized in the collection effort we did quite well. Many thanks to the six families that donated a total of $315.00 to the Jefferson County Community Ministries! I realize that some folks didn't get the donation information so please don't feel left out if you were not able to get involved. I am hopefull we can make this an annual project and improve on our communication next year.

Best wishes for the New Year,

Colin Voigt


12/17/2004 - First Annual Glenn Meadows donation to the needy

Glenn Meadows Residents,

Holiday greetings to you all. At this time of year as we celebrate the holidays with our family and friends we also have thoughts of those less fortunate than ourselves. With this in mind the Glenn Meadows Homeowners Board is initiating the first annual voluntary collection for Jefferson county residents in need. This years gift will be donated to and dispersed through the Jefferson County Community Ministries (JCCM). Rather than requesting you to donate gifts wrapped in bows and ribbons we want to help folks who are struggling to pay their heating bills. After asking around it appears that the county has plenty of gifts for folks but a lot of folks still struggle to pay utility bills during the winter. The JCCM maintains a list of folks that need assistance with utility bills and helping folks stay warm and toasty during the long winter months is a great idea. This is an entirely volunteer program and all you have to do is write a check payable to JCCM and let Colin Voigt know via phone 876-3506 or Email colin@mimbly.com and he will come by and pick up your donation. If you want to participate please do so today, we will only collect checks through the 22nd of December. The checks will be delivered to the JCCM as a gift from the Glenn Meadows Community. We will not tally who gave what but rather list the grand total collected in a community news letter after the holidays. Your cancelled check will be your record of donation for tax purposes. Any amount will make a difference to those in need. If we all give at least $10 that would mean at least $300 for the needy! As they say it's the thought that counts.

Happy Holidays to you all,

Glenn Meadows Homeowners Association Board



11/07/04 - Community Notice

Greetings Neighbors,


In case you haven't figured it out by now, Waste Management has decided to get a bit creative with their refuse collection cycle.


For the foreseable future, Trash collection is scheduled for Thursdays while the recycling pickup remains on Tuesday.


Please leave your containers out accordingly.


Thank you.


-Rick-


10/06/04 - General Membership Letter

Greetings Glenn Meadows homeowners, hope you all are enjoying this lovely Fall weather.

At the September 16th HOA meeting 16 families were represented and a lively meeting ensued. The following homeowners were elected to the board:

Kim Brannan

Marie Carter

Rick Caruso

Kathy Maiden

Teija Neville

Tim Pownell

Russ Quinn

Laura Turman

Colin Voigt

The Board met for the first meeting of the new year mid September at the Caruso's and elected the following officers:

President: Colin Voigt

Vice President: Russ Quinn

Secretary: Marie Carter

Treasurer: Rick Caruso

A new committee to discuss covenants was formed along with a social committee to plan community events. New directors were appointed to the

following committees:

Landscaping: Russ Quinn

Architectural: Tim Pownell

Covenants: Colin Voigt

Social: Kathy Maiden

The next board meeting will take place in December. If you have issues you would like discussed please contact one of the board members.

I've attached a current copy of homeowners and contact information. Please let me or any board member know if information needs to be updated. If you

would like a copy of the meeting minutes please contact Marie Carter.

Regards,

Colin Voigt


9/12/04 - Annual Homeowners Association of Glenn Meadows General Membership Meeting Announcement

Greetings Neighbors,

This is yet one more follow-up reminder to the meeting announcement you recently received in the mail. We're hoping for 100% neighborhood participation and look forward to meeting with you this Thursday evening, September 16. Please be advised of the following:


Pursuant to Article IV, Section 3.5 of the By-Laws, you are hereby notified that the annual meeting of the Glenn Meadows Lot Owners Association will be held as follows:


Date: Thursday, September 16, 2004

Time: 6:30 pm - Social / 7:00 pm - Business Meeting

Place: Caruso residence at #231, Hidden Valley Circle

Glenn Meadows.

( Right cul-de-sac in rear of development.)

VOTING: Article 3, Sect. 9.a - One (1) vote per lot on all items.

Article 3, Sect. 9.b - A lot owner may vote by written proxy that is signed, dated and witnessed.


POSTSCRIPT: We hope each lot owner will attend this important meeting. We have three (3) new homeowners since our last meeting. It is important to know how our association functions and our annual meeting provides everyone an opportunity for input. We plan to review the past year's activities and discuss future plans, as well as elect nine (9) directors for the coming year. Your participation is requested and needed.

Thank you.

Enrico Caruso

Treasurer

Glenn Meadows Homeowners Association

304-876-6765

ECaruso@adelphia.net


9/01/04 - General Membership Letter

Dear Neighbors,

The Glenn Meadows Homeowners Association Board members would like to remind you of the upcoming annual meeting of the Homeowners Association on September 16, 2004. Details of the time and place will follow via email and flyer. Please make arrangements to attend this important community meeting. The following are announcements the Board would like to share with you

New County Laws:

There have been a couple of new developments in our county, besides the growth in the last year. A law was passed that makes the use of ATV’s on any public use road illegal. As of September 1, 2004, there will also be a leash law in effect for Jefferson County. Additionally the Jefferson County Planning Commission is finalizing a noise ordinance.

Clean up and Fix up Reminders:

As our community ages home and yard maintenance become key to the neighborhood’s beauty and market value. Our development is a prime Jefferson County location and we want to keep it that way. Covenant #14 addresses the maintenance of our properties.

Covenant #14:

If you notice your house is in need of paint, please make arrangements to have it painted. The longer it goes without paint, the more deterioration will occur. As expensive as it is to paint, it is even more expensive to replace siding. Same thing goes for power washing vinyl siding.

Please remove weeds, trash and other eyesores on your lot. There are some properties that have unlicensed cars, lawnmowers and tires lying around. Your properties eye appeal is important to an attractive community image.

Fencing should be in good condition (sound and painted/stained). County law requires pools that were built after September 2002 to have a fence 48” or higher. Make sure pool fences are the correct height and meet safety regulations.

Don’t leave your trash and recycle containers out by the road for days. They should go out after 5PM the night before pick-up and be put away the next day. If the garbage truck doesn’t come, please call Waste Management (267-6975), so they can send out a truck. Trash pick-up is every Tuesday, unless indicated by Waste Management.


Being considerate of our neighbors:


Please wait until 9AM on weekends before using motorized lawn care equipment.

If you are having a party, please be aware of the noise level. If your party is impacting your neighbors it is probably too loud. When hosting an event past midnight, move it inside so others aren’t disturbed.

A reminder, fireworks that leave the ground are illegal in the state of West Virginia.

Safety in our community:

Remember that the community speed limit is 15 miles per hour. None of us want to experience a tragedy in our neighborhood.

Keep your eyes peeled for kids playing, riding bikes and scooters. Don’t forget to tell your children to look out for cars and remind them that the driver of a vehicle might not see them.


Let’s take advantage of the nice weather and spruce up our properties in the next two months before winter sets in. Thank you for your time and we hope to see you at the annual community meeting on September 16, 2004.

Sincerely,

The Board of Directors

Glenn Meadows Homeowners Association




7/15/04 - FYI email from GMHOA President

FYI,

Not to alarm folks but it's good to be aware of criminal acts in the area. Its always good to let neighbors know if you are not going to be home for a few days. If you see any suspicious activity around the neighborhood call the authorities and report it. Thanks to the Quinns for the heads up about this issue.

Colin Voigt

President - Glenn Meadows Homeowners Association

"Home just past our development (1/4 mi), right as you turn onto Engle Moler Road was burglarized last Thursday (7/8) during the day. Basement door was kicked in - - it was locked & dead-bolted. Small amount of cash and jewelry were taken but no other damage to my knowledge. Sheriff believes an isolated event - house appeared like family was on vacation due to vehicles gone and grass had not been mowed recently."

PS. If you hear through the grapevine that one of your neighbors did not get this Email please ask them to send me their Email address so I can add it to the Glenn Meadows list.





7/12/04 - Glenn Meadows: HOA picnic recap and website

Greetings Neighbors,

Thank you all for participating in Saturday afternoon's neighborhood meeting/picnic event and I hope you all had as much fun as we did. The weather held up and the feast was exceptional!

Speaking of the latter, accolades go to all of you who contributed side dishes and accessory items. We had some pretty creative deserts and of course, you can never have enough of those deviled eggs :-0 Special thanks extend to the Whelan family for their generous contribution of ICE!! Most appreciated on such a hot day so thank you Dan and Anita for that.

HOGM (Homeowners Association of Glenn Meadows) President Colin presented a fine welcome keynote and synopsis of Board activities over the past year. Hope you all got a good appreciation for how your annual homeowners association fees are being spent and saved to ensure continued upkeep of our neighborhood appearance.

Finally, I leave you with a link to the Glenn Meadows website http://www.mimbly.com/glennmeadows/ . Our webmaster and neighbor, Doreen Voigt, recently added pictures from Saturday's event (found under "Activities") and posted recent county legislation concerning ATVs. Other

references to Covenants, Board member contacts, and Architectural review procedures are included on the website as well. Please bookmark this

website in your computer browser as the address is not easily memorable.

Thank you again and stay tuned for future announcements for the annual general membership meeting which will be scheduled for sometime in

September.

Rick Caruso

HOGM Treasurer



7-7-04 - Glenn Meadows Picnic Reminder: Saturday, July 10

Just a friendly reminder that we're anticipating sunny skies and a pleasant afternoon for our annual neighborhood gathering.

We'll be lighting the grill at 12:00 and hamburgers/hot dogs will be cooking. We'll also be providing beverages, bread rolls, paper

plates/napkins/cups/utensils courtesy of the HOA and staff.

For those of you so kind as to prepare a side dish to share, please bring whatever you like as we have not tasked individuals with specifics (you can

never have enough deviled eggs ;-) for example). If you're still undecided at this point, please consider the following:

* Potato Salad

* Baked Beans

* Deviled Eggs

* Cole Slaw

* Macaroni Salad

* Fruit Salad

* Desert

Since we'll be setting up on the cul-de-sac, therer should be sufficient parking for those who need to deliver chairs and/or tables to the site. In

fact, we're offering our lawn (with shade!) for setting up so I suspect vehicles may be parallel parked on the pavement...will play this by ear.

Thank you all and looking forward to seeing you on Saturday!


7-2-04 - new law has been passed that prohibits the use of ATVs

Glenn Meadow Homeowners,


Just a heads up to all you folks that a new law has been passed that prohibits the use of ATVs in our development. Please read the attached pages** which detail the law and list the fines for illegal use of these vehicles on the our neighborhood streets. Up until now the use of ATV's has been a matter of discussion with the Homeowners Board, now it is a police matter so please contact the county sheriff regarding the enforcement of this law. (County Sheriff 728-3205)


Thanks, Colin Voigt

President Glenn Meadows Homeowners Association

** Please go to the following link to read the new law : ATV Law


6/25/04 - Glenn Meadows Picnic

Please visit the following page for the '04 Picnic Announcement: '04 GM Picnic


4/8/03 - GLENN MEADOWS NEWSLETTER

SPRING - 2003


Welcome to Spring, I think. I'm almost afraid to look out the window when I awake each morning. That 25" - 30" of snow damaged my psyche. There's been a lot going on and lots of news to report, so let's get started:


BOARD MEETINGS:

So far, the board has had 3 regular meetings and 1 special session since our annual meeting. Our last meeting was on 3/13 at the home of Dr. Betty Crawford. There are 2 more regular meetings scheduled for 6/12 and 8/14. If anyone has anything they would like to have on the board agenda, please let us know.


DUES:

Everyone should have received their dues billings for 2003. I'm glad to report that our fund for future road repairs is in excellent shape. Due to the excessive snow this year, our operational fund is a little tight. I would encourage everyone to submit your dues at your earliest opportunity so we can rebuild the "kitty".


WELCOME TO GLENN MEADOWS:

If you see Vincent Tymon and Laura Turman and their new son ( about 6 weeks ), please give them a big HELLO and WELCOME to the neighborhood. They are the new folks in #1, Heritage Drive.


WAR ON IRAQ COMES TO GLENN MEADOWS:

We are advised that our neighbor, Tom Maiden has been called to active duty in the Naval Reserve - CB Unit. Tom will be leaving on April 12, for special training and then to Spain. At last contact, he doesn't know how long he'll be gone. Kathy and the children will be holding down the fort and keeping the home fires burning. Let's all of us make a special effort to keep them in our prayers and touch base with Kathy from time to time to see if there is anything we can do to make this time a little easier for her and Tom. God speed, Tom.


ROUTE 230 SURVEY:

At our request, the Dept. of Highways recently conducted a survey of route 230 from Shepherdstown to the 230/Halltown Rd. intersection. Based on their findings, they cannot justify any change in the speed limit or signage at this time. They have indicated they will continue to monitor activity in front of Glenn Meadows and ask local, county and state police to keep an eye out for speeders.

JUST A REMINDER:


PLEASE KEEP YOUR EYES OPEN:

With the start of Spring and Summer, there are many children, joggers and walkers on our streets. All, but especially the children are at risk if we don't watch our speed and keep our eyes open. Please ! We can't afford to lose any of them or have anyone injured.


PARENTS:

Please monitor your children and make sure they are where you can see them. It would be best if they would not play out in the streets, but kids will be kids so caution them to watch themselves. Unfortunately, everyone doesn't pay attention and some drive way too fast, so it is up to you to exercise guidance and oversight.


DOGS:

We've had several dogs running loose in the development again this spring. I guess they want to get out, too. However, they pose a problem and a nuisance. Please keep your dogs confined to your own property and under control.


GRASS ON STREETS:

With the start of mowing season, we're asking that you please clean grass cuttings from the streets, if necessary. Sometimes we blow grass into the street when mowing and we're asking that you simply use your mower to blow the grass back into the yard to keep our street clean. Thanks for your help and consideration.

LAND MINES !! Remember the past note about "Doggy Do Do" ? Again - if you're walking your pooch around the neighborhood, please clean up the mines he/she drop. This will help keep our mower tires from getting all clogged up and our kids from coming home with "stinky" shoes. ( It's really bad when it goes up between your toes. )


FOR YOUR INFORMATION:


WEB-SITE:

I don't know if you have visited the HOA web-site yet, but, if not, you need to check it out. Doreen Voight has done an excellent job of setting it up and "stocking" it with lots of great information. You can find it at http://mimbly.com/glennmeadows.


COVENANTS: The covenant review committee has completed its' work and the board has approved a complete set of revised covenants. The board plans to set up several teams to visit with each and every homeowner to explain our recommendations. We are hopeful that after meeting with each lot owner, we can call a special meeting to get the unanimous approval of our members. We plan to get started on the visitations before the end of April. Much work has gone into this effort and much more will be required. We feel very strongly that the revisions represent a great improvement and will serve to improve our community and protect and enhance our property values.


911 ADDRESS CHANGES: Address change packets are scheduled to be mailed out, by the county, in mid April, with new address changes being effective as early as June. We are advised that our street names will not change but the numbers will.

COMMITTEE NEWS:


BEAUTIFICATION: We will be looking at refurbishing the entrance signs and giving further consideration to the lighting of the signs and the bus stop. The committee will be meeting soon. Russ Quinn is the board liaison to the committee. You can find the names of all the members on the web-site. Give them a call if you have any suggestions.


ARCHITECTURAL: This committee can also be found on the web-site. There are 2 board members on the committee, Marlyn Bisher and Betty Crawford. They are busy already, considering applications for approval of various improvement projects. This committee is responsible for enforcing the covenants and is set up to review applications for approval of such things as homes, additions and other buildings. We also want them to review projects to install fences and pools. We are enclosing a copy of the newly adopted RECOMMENDED PROCEDURES FOR SUBMISSION OF REQUESTS TO THE ARCHITECTURAL COMMITTEE. These procedures are also posted on the web-site. A suggested application form will be posted as soon as completed. This procedure should make project submission and approval much easier for both the homeowner and the committee.

DID YOU KNOW THAT WE HAVE A TOTAL OF 8 DOCTORS/PHD'S THAT LIVE IN GLENN MEADOWS ?? THIS REPRESENTS ALMOST 25% OF OUR LOT OWNERS.

WELL, MY FINGERS ARE ABOUT TO DROP OFF. I HOPE THIS BRINGS YOU UP TO DATE. THANK YOU TO EVERYONE FOR YOUR EFFORTS TO MAKE GLENN MEADOWS A GREAT PLACE TO LIVE. I HOPE THAT EVERYONE WILL MAKE AN EXTRA SPECIAL EFFORT TO GET TO KNOW ONE ANOTHER AND TO HELP EACH OTHER WHENEVER WE CAN. PLEASE KEEP THE BOARD ADVISED OF YOUR CONCERNS SO WE CAN ADDRESS THE ISSUES.


Thank you for allowing us to serve you.

GLENN MEADOWS BOARD OF DIRECTORS



2/23/03 - Annual Dues

FROM: Enrico Caruso, Treasurer

SUBJECT: Annual Dues

The Homeowners Association of Glenn Meadows, Inc. is now in it's eighth year of operations and continues to attract new neighbors to our lovely sub-division owed in no small part to the collective efforts of our membership.

Our Association is responsible for all road maintenance and shared community resources. These include the bus stop, road entrances, signs, road repairs, landscaping improvements and seasonal snow plowing. The following service providers have been contracted by the Glenn Meadows HOA over the past year and are listed here for your convenience:

Snow and Brush Removal

Shipley's Snow Removal & Bobcat Service-

Kenny Shipley

Home: 876-2704

Cell: 279-1885

Driveway snow clearing: $20

Brush clearing: $45/hour

Driveway and Road Surfacing/Sealing

Stanley's Asphalt -

Joe Stanley

Business: 274-3640

The Homeowners Association operates on a lean budget and governed by a voluntary Board of Directors who reside within the development. In order to maintain the level of services expected from a community of this caliber, our annual dues assessment remains at $150.00, a portion of which subsidizes our eventual roadway resurfacing project.

Accordingly, I ask that you remit your check, payable to the "Homeowners Association of Glenn Meadows, Inc." Please indicate your lot number on your check and return with coupon found in your letter.

Thank you for continued support.

New! The Glenn Meadows Website may be found at:

http://www.mimbly.com/glennmeadows/




11/4/02 - October 25th Newsletter Additions


FROM: Ron Evans, President HOA Board of Directors

SUBJECT: Newsletter Updates

Both STOP signs at the entrances to Rt. 230 and the 15 MPH sign coming into the north entrance are newly finished and reset. Another job complete.


The entrance signs should be finished, including new plants and mulch, this week. The north sign was moved back about 6 to 8 feet.


When everything is finished and cleaned up it will be very nice.




10/25/02 - GLENN MEADOWS Newsletter

FROM: Ron Evans, President HOA Board of Directors

SUBJECT: Newsletter

Board Meetings:

The board has met twice since our annual meeting. Sept. 19 was an organizational meeting and Oct. 3rd. covered many of the items you will see in this newsletter. Following is the current board:

President - Ron Evans

Vice President - Marlyn Bisher

Secretary - Kim Brannan

Treasurer - Rick Caruso


Directors

John Keighley

Betty Crawford

Colin Voigt

Russ Quinn

Anita Whelan

Committees:


Beautification: Susan Walter joins Denise Caruso, Anita Friedland, Russ Quinn, Ken & Donna Behrens.

Architectural: Jeff Lerch joins Betty Crawford, Marlyn Bisher, Luddy Redden and Dan Carter.

Minutes of our Sept. 19th. annual association meeting, including the 2003 approved budget is available upon request from any of the HOA officers.

Mission Statement:

The board adopted a mission statement at our meeting on 9/19.

COVENANTS:

Colin Voigt has completed the first phase of our covenant review which includes our covenants and sets from at least 10 other developments. The board intends to review, revise, enhance and clarify as best we can before deciding on a final strategy for summarizing and presenting its recommendations to the entire membership for consideration and hopeful approval. We fully intend to keep in mind our intentions to keep our covenants protective while not being prohibitive.

COMMUNITY WEB-SITE: If you haven t checked our our new web-site at

http://mimbly.com/glennmeadows, please do so - you re gonna like it !! Doreen Voigt has done an excellent job setting this up with all kinds of information. She's still looking for suggestions . The bulletin board will be especially great if any of us have items for sale, are looking for something, offer baby sitting or grass cutting, on and on and on. Check it out.

911 STREET NAME CHANGES / HOUSE NUMBERS, ETC.:

Dr. Keighley has checked into this and there is nothing of consequence to report at this time. It s a government operation so who knows when it will materialize? ( Sorry, to all of our loyal govt. workers. )

STOP SIGNS / 15 MPH SIGN:

We are advised the state will not fix these signs as they are on private property. The north STOP sign has been replaced. We are currently trying to contact the same party to give us a bid to replace the south STOP sign as well as the 15 MPH sign at the north entrance. We hope to have that work finished, shortly.

ENTRANCE SIGNS:

We are assured that as soon as the wet weather permits, the north sign will be moved back approx. 5 feet. We will also be re-landscaping and mulching around both entrance signs. The sign inserts that say Glenn Meadows will NOT be changed. This has taken some time since we started considering what we wanted to do and finally approved it at our annual meeting, but I am hoping we will see the finished product, shortly. Also, as soon as the signs are re-landscaped, we will get right on the lighting project. This should really make a difference !!

BUS STOP:

I hope everyone has noticed our bus stop. It has been cleaned, inside and out, power washed, painted and stained. The trees have been trimmed back so as to be off the building and so you can see to the south. Thanks to Rick and Pam Caruso, Kim Brannan, Colin and Doreen Voigt and myself. We are still considering some form of lighting for the interior of building. Some problems have been encountered but we trudge on. If anyone has electrical wiring experience, please let me know. 876-0504.


SPEEDING:

OH MY ! Yes, we re still experiencing some speeding problems. Most seem to be our younger drivers ! Parents - Please speak to your young drivers about this matter. Having been young once, myself ( a long time ago ) I know they don t think they re speeding or posing a danger, but it only takes one situation. By the way, it s not just the youth!! In the future we will be identifying cars and drivers. Sorry, but we value each one of our kids and our property.

DOGGY DO - DO:

There have been complaints about dogs being allowed to do their business along the streets, especially around the bus stop and then not being cleaned up. If you are walking your dog, please take a baggie with you to clean up. The kids are stepping in the mess and people have to mow through it. Please be a good neighbor, the dogs don t know any better. Thanks.

NEXT SCHEDULED BOARD MEETING:

Dec. 12th. If you have any suggestions or issues you wish placed on our agenda , please contact any board member by 12/01.


I didn't realize I had this much information to pass on to you. The board is trying to be responsible and responsive. We trust you will let us know if there are any problems or if you have ideas on how we can improve Glenn Meadows for all of us.

THANKS AND EVERYONE HAVE A HAPPY THANKSGIVING



9/02- Update on Directors Meetings, Committee Appointments, Road Improvements and general community issues

To: Homeowners of Glenn Meadows

From: HOA Executive Board of Directors

Directors Meetings:

The executive board has met twice in the past six weeks to address various matters concerning our community. We are re-organizing and plan to spend time at our next meeting on 8/01/02 reviewing By-Laws and Covenants to present to the entire association at our next general membership meeting which is scheduled for Sept. 12 @ 7:00 p.m. at Marilyn Bisher's home (12 Heritage Drive). A formal notification of this event will be distributed to all property owners in the near future.

The board has approved the establishment/resurrection of two committees, Beautification and Architectural. These committees will concern themselves with not only the style and appearance of Glenn Meadows but also with strict adherence to the covenants so as to enhance and preserve the property values we have worked so hard to establish.

Road Repairs:

We are very pleased to have our road repairs and center-line painting projects completed. We were advised that our streets are in very good shape and should not require any major repairs for several years. Incidentally, it was necessary to re-paint the yellow line to qualify for school bus service into our development.

The Beautification Committee will meet soon to consider improvements to our entrance signs as well as the street and stop signs, the bus stop and common areas.

Houses, room additions, out-buildings, pools, fences, etc.: Our covenants regulate these type items and any such tentative improvements should be submitted to the Architectural Committee for their consideration and board approval prior to construction.

Community Picnic:

Flyer was enclosed.

Web-Site:

Doreen Voigt is exploring the feasibility of setting up a Glenn Meadows Community web-site. This would really be neat! More on this if and when it becomes a reality.

General Glenn Meadows Issues:


A. Burning of grass, weeds, brush clippings, or any other materials on your property should be done according to West Virginia burning laws and prudent exercise of good common sense. Please be considerate of your neighbors.


B. Dogs - There is an ongoing problem with dogs running loose and/or barking at all times of day and night. This is inconsiderate and constitutes an annoyance to many residents. Although it is unrealistic to expect dogs never to bark, owners should make every effort to control their pets.


C. Speeding - There have been observations and complaints of speeding by some residents as well as visitors. Although particular individuals have been identified as speeding, at this time we simply wish to encourage everyone to observe the 15 mph limit, watch out for our children and stay on the black-top! Please take care when rounding turns, dropping your children off at the bus stop, and on-street parking. Asphalt repairs have been recently applied and road edges are fragile.


D. Lawn Care - The general appearance of each property reflects on the whole community. Your property impacts those around you and the development as a whole. We have been made aware recently that a prospective home buyer has decided against buying in Glenn Meadows due to the condition of certain properties in the development. Let's exhibit some pride-of-ownership and make Glenn Meadows a showplace development.


E. Maintenance Services -

For your convenience…

Service Vendor Contact Comments


Snow and Brush Removal

Shipley's Snow Removal & Bobcat Service -

Kenny Shipley

Home: 876-2704

Cell: 279-1885

Driveway snow clearing: $15

Brush clearing: $45/hour


Driveway and Road Surfacing/Sealing Stanley's Asphalt -

Joe Stanley

Business: 274-3640


Landscaping Emerald Landscapes -

Bob Murphy

Business: 301-432-2544

This is enough for now. We wanted you, our neighbors and homeowners to know your association is alive and well. We are determined to make Glenn Meadows one of the finest choices a homeowner can make. With everyone's help and dedicated leadership, we can be #1! Thank you for your attention.


To request recent neighborhood distribution lists, meeting minutes, and financial reports, please forward your request to: ecaruso@frontiernet.net