September 03 - 911 update
The County E-911 Board informs residents to begin using new addresses immediately . The Board has assigned all county residences new addresses necessary to support the Emergency 911 telephone system and improve the response time to emergencies.
The Post Office suggests:
- residents begin notifying all correspondents on new addresses. The Post Office will continue to deliver mail to your old address for a period of one year.
- new house numbers must be shown on rural mailboxes, they further suggest placing numbers on both sides of the mail box.
- Remember to notify:
- Driver's License Dept;
- Voter Registration
- Car/Road Registrations
- Bank Accounts
- Insurance Policies (home, auto, personal)
- Christmas Card/Personal Address Lists
Call the Address Conversion Hotline for any questions - 304-724-6759
3/18/03 - The Jefferson County E9-1-1 Addressing Project
On 3/18/03 the Director of Emergency Communictions presented the Jefferson County E9-1-1 Ordinance to the Shepherdstown Rotary group, his PowerPoint presentation follows this note.
We will be getting brown w/white lettered street signs to represent private development. Public roads will get green signs. All will be mounted on 2x2 aluminum posts. Our streets are managed individually hence the separate numbering schemes between Heritage Drive and Hidden Valley Circle.
Notification packets will be distributed in the middle of April so new addresses will most likely be effective by June.
The Jefferson County E9-1-1 Addressing Project
Jeffrey A. Polczynski
Director of Communications
Some of the most frequently asked questions are:
- What is Addressing/Re-Addressing?
- What’s the need for addressing?
- How does the address system work?
- When will I be notified of my address?
- When do I begin using my new address?
What is Addressing Re-Addressing?
- Method of providing each structure a unique form of identification utilizing a formulated uniform approach which enables public safety responders the ability to quickly and easily locate a particular structure in the case of an emergency.
Benefits to Good Addressing:
- Provides a quicker means to locate a residence/business for emergency service responders and the general public alike
- Provides a methodological approach to future development
- Provides a comprehensive means to better formulate GIS mapping
- Lessens the likelihood of litigation.
Jefferson County Addressing:
Prior to 1997
Addresses provided by
U.S. Postal Service
Engineers & Architects
No formal methodology to addressing
Duplications existed throughout County
Jefferson County Addressing:
Prior to 2001
Addresses provided by
Addressing Office for new structures
Some existing structures were re-addressed however the wrong standards were utilized
Duplication continued to exist in the unincorporated areas of Jefferson County
Typical addresses used throughout County are:
Rural Route / Box System (non-physical address)
Lot number from the PLAT
A number selected by USPS
P.O. Box (non-physical address)
Went through the Planning, Zoning & Engineering Dept. however a master list not developed until very recently.
In 2001 – The County hired a professional addressing firm – MSAG Data Consultants, Inc.
MSAG responsible for:
Mapping and addressing the County
Aerial photography taken – digital planimetric maps created
Identifying addressable structures
Drove every road and driveway delivering address questionnaire packets
Developing the address database (old address versus new address)
Addressable Structure - An addressable structure is anyplace that you live, work, worship, or play – and - cellular telephone towers
Road Naming - A road must have a name if there are three or more addressable structures on the road.
County established rules for the naming/renaming of roads.
If a duplicate road name existed, the road having the name first maintained the name.
All roads without a name were named
Residences/Businesses along road in question were sent survey card.
Required to suggest road name, submit name by specific date.
If road name not objected, adopted as part of Official County Road Name Index.
Rule 1: Avoid Duplication
Rule 2: Avoid Confusion
Rule 3: Avoid Multiple Thoroughfare Names
Rule 4: Avoid Broken Streets Sharing the Same Name
Rule 5: All Private Streets are to Differentiate from Public Streets
Rules and Methodology:
Written Guide which provides general “Rules” to be adhered to with little or no deviation.
E9-1-1 Addressing Ordinance would provide this method.
Leslie D. Smith, County Administrator
P.O. Box 250, 124 E. Washington Street, Charles Town, WV 25414
Phone: 304/728-3284 - Fax: 304/725-7916
E9-1-1 Addressing Ordinance
AN ORDINANCE TO PROVIDE ASSIGNMENT OF NAMES TO STREETS AND ROADWAYS AND IMPLEMENTATION AND MAINTENANCE OF THE POSTING OF STREET SIGNS AND BUILDING NUMBERS IN JEFFERSON COUNTY, WEST VIRGINIA
Ordinance adopted by Jefferson County Commission effective July 1, 2002.
[click on Addressing Ordinance]
Requires the County to follow specific rules regarding road naming and numbering
Requires the citizens to post numbers on their structure and at the end of their driveway
Road naming completed and Official Road Name Index adopted by Jefferson County Commission on Feb 25, 2003.
Mapping completed by MSAG Data Consultants, Inc. – maintenance continues forever
Interface with U.S. Postal Service to provide the old address/new address database
How does the Address System Work?
Address assigned based upon distance along a given roadway
NENA II Standard of 5.28 feet
Every 5.28 feet, an addressed can be assigned
Addressed to the middle of structure, or to driveway (whichever is more appropriate)
From West to East – From South to North
Odd on the left, Even on the right
Allows for growth along a roadway – a new structure built can be properly calculated or an address
For dead end roads, numbering will start at the beginning of the road, regardless of direction.
If the distance to your home from the starting point of the road is X, then your address = Y (distance ÷ 5.28 = address number)
Distance = Address #
52 feet 10
100 feet 18
528 feet (1/10 mile) 100
½ Mile (2,640 ft) 500
1 mile (5,280 ft) 1000
5 miles (26,400 ft) 5000
Address Delivery and Notification
The County will be using MSAG Data Consultants, Inc. to hand deliver an address packet to every structure.
Starting in the north part of the County, working south
MSAG will be delivering packets which contain:
Yellow postal card for resident to provide old address/new address – to be given to carrier/local post office
Questionnaire obtaining telephone number, old address, name phone is billed to
Letter from County explaining addressing project
U.S. Postal Service Responsibilities
Deliver the mail
Convert their delivery route sheets from the old address to the new address
County providing approximately 80% of this database
Notify residents when to begin using their new address
When do I begin using my new address?
As soon as the U.S. Post Office completes conversion of your zip code
Post Office will notify to begin using address
Post Office will will only deliver mail to your old address for one year after the conversion
County replacing all signs in the County to conform to the Federal Highway Administration standards – this includes
private roadways, subdivisions, as well as state maintained roadways.
Standards used are FHWA MUTCD 2000 guidelines.
Questions & Answers