Frequently Asked Questions 

(Updated October 26, 2026)

November 5–7, 2026
Igreja da Cidade | São José dos Campos, Brazil

This information is for invited VIP delegates who were required to complete the official VIP registration form.

Hotel Accommodation and Meals

1. Is hotel accommodation provided for invited international VIP delegates?

Yes. VIP arrangements include accommodation and meals according to the arrangements communicated to you.

Standard accommodation includes four nights in a shared twin room, checking in on November 4 and checking out on November 8.

2. Do I need to pay for my hotel in addition to the US$100 registration payment?

Shared accommodation for the four official nights is provided under the standard VIP arrangement. Additional charges apply for single rooms and stays outside the official dates, unless a separate arrangement has been confirmed.

3. Can I request a single room?

Yes, subject to availability. The single-room supplement is US$50 per night.

Single-room use / Additional charge of USD 50.00

One night US$50

Two nights US$100

Three nights US$150

All four official nights US$200

This supplement is separate from the US$100 registration payment. Payment instructions will be provided separately.

4. What if I arrive before November 4 or leave after November 8?

Accommodation outside the official four-night period is normally your responsibility. You will need to arrange and pay for additional nights, generally directly with the hotel.

Any exception must be individually confirmed in advance.

5. Can I stay at the same hotel for my additional nights?

Please provide your requested check-in and check-out dates in advance. The team will check with the local organizers regarding availability, rates and whether you can remain in the same room.

6. When will I receive my hotel name and address?

Your hotel details will be shared once your assignment is confirmed. If you need them earlier for additional-night reservations or travel documentation, please explain the purpose of your request.

A list of possible hotels does not confirm your individual hotel assignment.

7. Can I request a particular roommate?

Yes. Please submit your preference in advance. The team will check whether your request can be accommodated; please wait for confirmation.

8. Are my spouse or family members automatically included?

No. Accompanying family members must have their registration and accommodation arrangements confirmed separately.

9. What if I need accessible accommodation or special assistance?

Please describe your needs in advance, including wheelchair access, difficulty using stairs or caregiver requirements. The team will review available accommodation and transportation options and confirm what assistance can be provided.

10. Which meals are provided?

Meals are part of the VIP arrangements. The specific meal schedule and locations will be communicated separately. Please do not assume that meals before or after the official hosting period are included.

Airport Transportation and Flight Information

11. What are the official arrival and departure dates?

Please plan to arrive on November 4 and depart on November 8. Main airport transportation is being organized around these dates.

12. Will someone meet me at the airport?

Airport transportation is being coordinated using delegates’ submitted flight details. Please make sure you receive confirmed pickup instructions, including the airport, meeting point and scheduled departure time.

Submitting your flight itinerary does not automatically confirm an individual pickup.

13. Can I receive a transfer if I arrive on November 2 or 3?

Shared transportation for early arrivals is being explored, but vehicle availability and complimentary service are not guaranteed.

Please submit your exact flight details so the team can check available options and any applicable costs. Unless assistance is confirmed, transportation outside the official dates remains your responsibility.

14. What flight information do I need to provide?

Please submit:

• Full name as shown in your passport

• Arrival date, airport, flight number and local arrival time

• Departure date, airport, flight number and local departure time

• A reachable WhatsApp number

• Any special transportation or accessibility needs

15. I already emailed my itinerary. Must I complete another form?

If your email contains all the required information, you do not need to submit the same details again. The team will update your record and request any missing information.

16. What should I do if my flight changes or is delayed?

Notify the team as soon as possible with your revised flight details and a reachable phone number. Your transportation arrangements will need to be reconfirmed.

17. Will transportation be available between the hotel and the venue?

Details will be shared once local arrangements are finalized. Please check the pickup point and schedule for your assigned hotel, as continuous shuttle service should not be assumed.

Cancellation and Refunds

18. If I cannot attend, can I request a refund of my US$100 payment?

Yes. If you cannot attend, you may request a refund less actual payment-processing and transaction fees.

Refund requests will be reviewed and processed after the Summit. Please allow sufficient time for processing.

Alternatively, you may choose to leave your payment as a ministry donation to support the movement. This is entirely voluntary. Unless you explicitly choose to donate, your refund request will be processed as requested.

19. What information is needed for a refund?

Please provide your full name, registration email address, payment amount, payment date and transaction reference or receipt. Clearly state that you cannot attend and are requesting a refund.

Visas, Program and Other Questions

20. What is the status of visa assistance and invitation-letter requests?

New visa-assistance requests are closed. Previously submitted requests will continue to be followed up.

Visa decisions and processing times remain with the relevant consular authorities.

21. Where can I find the latest program and speaker information?

A mobile-friendly event information page is being prepared so delegates can view schedules, breakout sessions and speaker information without installing an app. Please refer to the latest official updates, as previously circulated schedules may change.

Also, follow the Summit WhatsApp Channel for official announcements. This is a one-way announcement channel; please turn on notifications to receive updates.

A separate community chat is available for delegates to post messages and connect with one another.

22. May I display books, request a booth or ask for a speaking opportunity?

All such requests require advance approval. Official booths are considered only for global organizations with a website.

Please submit booth requests through the Booth Request Form.

A shared table for individual book displays has not been confirmed. An invitation to attend does not automatically include a booth or speaking assignment.

23. Is an official sightseeing tour included?

No official sightseeing package is available for delegates through the Summit.

Personal tourism and post-Summit travel are separate from the official hosting arrangements and should be arranged and funded individually unless otherwise confirmed.

Independent tour operators offer various options, including visits to Rio de Janeiro, Iguazu Falls, or both.

24. How will on-site check-in work?

Check-in will be based on the final delegate registration list. Specific instructions, including any individual QR codes, will be shared once the process is finalized.

Hotel and Transportation Inquiries

Please email ghs@igrejadacidade.org.br and copy billionsoulharvest@gmail.com.