The Flint Hill Classics Club has seven officers each year. The duties of each office are described below and in the Constitution.
President: Presides over both Executive Board (all the officers) and General Club meetings, sets the agenda for meetings, organizes out-of-school Classics Club events, and organizes other activities throughout the school year.
The President:
Has the power to create temporary officer positions and appoint people to those positions with the approval of the majority of the Executive Board
Should attend regional events (Certamen, etc.) and state conventions
Should aid other officers with their duties to the best of their ability
Should actively promote the study of Latin and the Classics Club
Should provide their successor with hard-copy materials and training germane to the position
First Vice President: Oversees and helps plan events, coordinates publicity for state and national contests, promotes membership
The First Vice President:
Should serve as an aid or substitute (when needed) for other officers
Must attend all Executive Board and General Club meetings
Should provide their successor with hard-copy materials and training germane to the position
Second Vice President: Organizes spirit and service
The Second Vice President:
Coordinates spirit and service events (including National Classics Week)
Oversees all activities
Must attend all Executive Board and General Club meetings
Should provide their successor with hard-copy materials and training germane to the position
Communications Coordinator: Takes minutes during meetings, keeps track of attendance at meetings, counts and records votes cast at meetings, keeps a contact list of sponsors and officers
The Communications Coordinator:
Keeps a record of all meetings (and therefore must be present at all meetings)
Must take roll at Executive Board meetings and a head count at General Club meetings
Must supply the President and sponsors with a contact list of all sponsors and officers
Counts and records all votes cast at meetings
Must turn in minutes to the sponsor and send a copy of the minutes to the webmaster and to the President to be placed on the website and in an Executive binder
Parliamentarian: Organizes elections, oversees the Constitution
The Parliamentarian:
Organizes the annual club elections
Serves as one of Flint Hill's voting delegates at state and national conventions
Oversees and amends the Constitution
Historian: Takes pictures at events, creates a scrapbook for the club to be judged at state and national conventions, maintains the club's social media/website
The Historian:
Should keep and record a history of the Flint Hill Classics Club
Must be present at all events to take pictures (or assign a substitute) and organize these pictures to be shared at the conclusion of the event
Must create a scrapbook to be judged in the Chapter Scrapbook category at state and national convention
Should regularly update the social media and website
Editor: Produces publications
The Editor:
Must produce at least three Flint Hill Classics publications a year
Must submit updates to the VJCL and NJCL editors about Flint Hill Classics' events and successes
Must attend all Executive Board and General Club meetings
Should provide their successor with hard-copy materials and training germane to the position