Step 1: SUBMIT A LETTER OF INTENT. A confirmation email will be sent to the proponent/s. The email will contain the list and soft copies of the forms to be accomplished and submitted. (Deadline: 2 months before the semester that the SL will be implemented). Approved proposals will be notified through email.

• The forms to be submitted:

1. Matrix of Participants (Faculty and Students)

2. Pre-Activity Survey

3. Copy of Syllabus with SL approved by the College Dean and VP for Academic Affairs (Check alignment of POs to the proposed SL)

4. Fundraising Activity Form and Proposal (If applicable)

Step 2: ORIENTATION AND ONBOARDING ACTIVITIES. Prior to the actual implementation of the SL activities in the target communities, the following has to be collected, accomplished, and submitted by the proponent/s. Adherence to the CHED Memo and Guidelines must be referred to from time to time to ensure compliance.

• The following activities and documentation must be complied with:

1. Conference with Community Focal Person/s and Leaders where the SL/CO activities will be conducted.

2. Signed Memorandum of Understanding and Terms of Deliverables

3. Parents’ Consent, Travel Waivers, and/or Manifesto

4. Clearance from the City College Security Officer (Copy of Travel Manifesto)

5. Data Privacy Waivers

6. Orientation Exit Clearance for Orientation Attendance and Participation

7. CHED Approval to conduct the Off-Campus activities

8. Other documents are necessary and requested by the community. In the case of the engagements with the Nahilaran IPS, a tribal council resolution will be sought approving the SL to be implemented.

Note: All necessary knowledge and skills necessary for the conduct of SL activities must be covered in the class lectures prior to actual implementation in the communities.

Step 3: PROGRESS (Monitoring and Assessment) MECHANISMS. At this phase, the proponents are expected to apply the technical knowledge and skills while rendering time and service in the community. The program officer will regularly monitor the progress and will send e-mail reminders for the timeline and expected accomplishments.

• The following activities and documents are expected to be accomplished:

1. The students’ SL Kits contain:

• Log of Identified activities and Actual Implementation entries

• Reflection logs

• Photo documentation

2. Community Feedback Forms

3. Exit Clearances for Processing Sessions with the Faculty, students, and stakeholders

4. Turnover of products (if applicable) to the community

5. Rubrics for measuring outputs, outcomes, and impacts. 

Step 4: EVALUATION. At this phase, the proponents are expected to apply the technical knowledge and skills while rendering time and service in the community. The officer will regularly monitor the progress and will send email reminders for the timeline and expected accomplishments.

• The following activities and documents are expected to be accomplished:

1. Post-Activity Survey

2. Financial Reports

3. Final SL Report and Presentation in an SL Summit (Certificate of Completion)

4. Final Class Processing 

5. Final Standard Assessment

OTHER RELATED PROCEDURES

1. ESD maintains databases to keep track of all the Service Learning initiatives. 

2. Reports are either accomplished using online platforms or hard copies. ESD has prepared standard forms for this purpose. All data are handled in consideration and compliance with Data Privacy laws.

3. Impact assessment and evaluation processes will all be documented for assessment and evaluation purposes.