Volunteer Requirements
Our String Program is solely run by volunteers, overseen by EWPS Parents & Citizens Association (P&C). Without volunteers, past & present, we will not be able to achieve what we have done to date and we are very proud we are able to continue to support our school community with our String Program due to support from volunteers.
The String Program needs parental help for things to run smoothly and to give the greatest opportunities to the students. If your child is a part of the String Program you will be expected to help.
With your help and involvement, this will be an excellent opportunity to be part of your child’s musical journey!
** Our String Program always needs more help. Parents will be asked to assist with various activities throughout the year, however, if you have any capacity to take on a larger role within the String Committee, please reach out to us.
How can you help?
At least a adult for every enrolment must be nominated to be a volunteer.
Volunteers must be a parent or close relative of the student at Epping West Public School.
Volunteers must participate as a PARENT HELPER at the weekly rehearsals/lessons few times a year via an online roster system.
Volunteers who are rostered are required to stay for the whole duration of the rehearsal/lessons. Tasks includes attendance, supervision, assisting in set up and pack away plus the necessary to ensure smooth running of the rehearsal/lessons.
Volunteers are also welcome to participate in other events like Strings Weekend etc.
We thank past and present volunteers who committed time and effort in making our EWPS Strings Program a very successful program. We also thank EWPS P&C, and EWPS school staff & executives in supporting our journey.
What do you need?
*Volunteers must have a valid Working With Children Check (WWCC) number, which can be obtained from https://ocg.nsw.gov.au/working-children-check/applicant or https://www.service.nsw.gov.au/transaction/apply-working-children-check. Service NSW will provide you an email containing your WWCC number.
AND
**Volunteers must complete WWCC Declaration for Volunteers and Non-Child Related Contractors (previous form known as Appendix 5 - Volunteer Declaration) and provide proof of identity per https://education.nsw.gov.au/content/dam/main-education/policy-library/associated-documents/pd-2005-0264-11.pdf.
When ready, you may submit the declaration form to our String Committee and one of our members will need to sight your identification document - we do not need copies of your identification so please do not send this to us. We only need to sight that the identification provided matches the declaration form and person.
If you have done this at the school office prior to 2023, please advise us.
Note:
* set by Epping West Public School Parents and Citizens' Association
** set by Epping West Public School
Responsbilities of Parent Helpers/Volunteers
Thank you for volunteering as a parent helper for the String Ensemble rehearsals.
The role of a parent helper is rehearsals is an interactive one. The conductor will need your help in moving equipment (tables, chairs, stands etc), assisting with noise control, and minimising disruption of late comers. Parent helper will help all children during rehearsals.
Responsibilities
Arrive for rehearsals 7:45 AM (5 minutes prior to set up time).
Assist with setup of chairs and music stands.
Mark the roll as children arrive.
Direct children to tune their instruments with help from the conductor or the senior students (ensure chatter is kept to a reasonable volume and the late comers cause minimal disruption). Senior students can tune via a tuner app.
During rehearsal, help out any younger players who may be struggling to keep up (sit with them, provide reassurance, offer assistance etc.).
Help children pack away at the end of the rehearsal.
Ensure that the venue/room is returned back to original condition.