Gmail Guides

What is Gmail

Gmail is a free email service offered by Google. As of 2019, it had 1.5 billion active users around the world. The basic usages of Gmail is to send and receive emails online. This email service offers 15 gigabytes of storage. It also provides many powerful features like spam filter, sending large files, searching emails and contacts,...

Gmail Tutorials

If you've recently switched to Gmail, you'll be joining an additional 1.5 billion people. Gmail not only has an in-built spam filtering system, but it also provides a substantial 15GB of free storage.

Furthermore, it provides a plethora of time-saving options, such as the ability to automate various emailing chores, link your calendar and contacts, and configure your dashboard to meet your specific organizational needs.

1. Signing Up & Signing In

It takes no time at all to set up your free Gmail account. You only need to give a first and last name, an email address (which will automatically end in @gmail.com), and a password.

2. Gmail Settings

Gmail's Settings dashboard provides a plethora of options for managing your layout, security, email forwarding, and other features that help you with your day-to-day communications.

You can also choose Quick Settings, which allow you to customize your inbox density, theme, inbox type, and where you want your Reading window to appear.

3. Composing and Sending an Email

To compose an email on Gmail, click the large, red Compose button to bring up your new message. Fill in the To, CC/BCC, and Subject fields, then add your email text.

Your spelling and grammar errors are highlighted as you type, prompting you to improve your material before sending.

By highlighting text and clicking the hyperlink button at the bottom of the screen, you can easily insert hyperlinks. Attachments can be added by clicking the paperclip icon at the bottom and uploading the file from your computer.

You can also include photographs by clicking on the photos icon at the bottom of the email and selecting the image from your computer.

4. Managing Your Inbox

You may modify your Gmail dashboard in a variety of ways to bring structure to your daily emailing. Folders, labels, and tabs let you to control where your emails are displayed and kept, while stars and inbox formatting allow you to tailor your layout to your specific needs and priorities.

5. Folders, Labels, and Tabs

Folders in Gmail include your inbox, drafts, outbox, sent mail, and trash. These cannot be removed, modified, or added to.

Labels, while similar to folders, do not function in the same way. For example, if an email or discussion cannot be categorized, you can add a label to many emails or conversations. Labels in Gmail allow you a lot more control over how you organize and find emails and conversations in your inbox.

Tabs are email columns, with Primary, Social, and Promotions displayed as default. You may also go into Settings to disable them and/or enable alternative tabs (choosing from Updates and Forums).

Organizing Your Inbox

By default, your Gmail inbox shows incoming mail chronologically, with the most recent email at the top.

If you prefer to see your most important emails first, you can change your Inbox Type.

You can select Important first, which predicts the most important emails and places them at the top of your list; Unread emails are displayed at the top of the list; Starred first, which displays all of your starred emails at the top (you may manually "star" emails as they arrive in your inbox), or Priority inbox, which learns which emails you engage with the most and places them at the top.

6. Deleting and Archiving Emails

Gmail allows you to delete emails, which are held in the Trash for 30 days before being permanently removed.

To avoid unintentional message loss, you can also select to Archive emails, which will hide them from your inbox but be retrievable by searching through All mail.

Spam Filtering 

When you get an undesired email in your inbox, designate it as spam and it will be routed to your spam folder. This also assures that any future emails from that sender or similar types of emails are routed to the spam folder, keeping your inbox clean of clutter.

Conclusion

If you're new to Gmail, you've made a good choice for email management. It offers adequate storage space for a free tool, can be accessed from any location and on any device (with adequate security to protect your data and privacy), and has some fantastic features to compete with any professional communications suite.