DOT Compliance Services

Development and Administration of DOT Safety Compliance Program

One Stop Shop for Small (1 – 20 Trucks) Companies 

Set-up and oversight of Driver Qualification Folders 

Set-up and oversight of Drug and Alcohol Program 

Set-up and oversight of Vehicle Maintenance Files 

Driver and Supervisor Training (in any language) 

Mock DOT Audits/ Insurance Surveys 

Individual Carrier CSA Reviews 

Daily Driver Logs Audits

Cooperative Safety Plan 

Customized Driver Manual 

Progressive Discipline Policy 

From obtaining a DOT number through your New Entry Audit, ELITE 24/7 will be there with you for each step.

• Obtaining your DOT, MC, SCAC, HazMat, other Operating numbers.

• Set up driver and vehicle files per regulations.

• Develop and deliver company specific policies and procedures.

• Filing for a New DOT Number: If you’re involved in interstate commerce, you must have a USDOT number. Each truck must also have that number displayed on the side of their tractor.

• Biennial MCS-150 Renewal: Every two years, you must fill out a Motor Carrier Identification Report with updated information, even if there are no changes in your interstate operation or company status.

• Initial and Annual Registration Filing: All interstate carriers must complete this paperwork initially, and yearly thereafter.

• Application for MC Number: Operating Authority: You may need to get more than one operating authority to support your trucking company. You may also see the MC referred to as “MX” or “FF.”

• Reinstatement of MC Number: Operating Authority: Unless you are a passenger carrier that was found to be an imminent hazard or received an unsatisfactory rating, you can ask for an MC number to be reinstated, though you must have the proper form filled out and insurance lined up.

• United Carrier Registration: Also referred to as UCR, this is required for those that carry cargo across states.

Includes:

• Drug and Alcohol Policy

• Progressive Discipline and Reward Program

• Vehicle Maintenance Policy

• Drafting Operational Policy

• Drafting W2, 1099 Employment contracts, driver applications, and other documents

• Consistently monitor your CSA scores

• Maintaining new and existing CDL Drivers, Vehicle Maintenance Program

• File DataQ requests to challenge CSA violations that are incorrect

• Report expiring documents beginning 60 days prior to the expiration

• Review all Roadside Inspections and supporting corrective action

• Review all accidents and monitor drug and alcohol testing when necessary

• Represent company in any insurance or DOT audit or investigation

• Driver Application for Employment

• Inquiry to Previous Employers

• Inquiry to State Agencies

• Copy of Medical Examiner’s Certificate

• Driver’s Road Test

• Copy of Certification of Road Test

• Annual Driver’s Certificate of Violations

• Annual Review of Driving Record

• Checklist for Multiple Employer

• Assist companies in obtaining any required permits

• Prepare and file quarterly IFTA reports

• Prepare and file MCS-150 report in the correct month (Month is based on the last number of your DOT number)

• Communicate with insurance company representatives, if necessary, to outline companies safety program

Our agents will monitor the number of random tests given to ensure proper percentages are being met. We will assist the client in monitoring your drug and alcohol management company to ensure your compliance with DOT regulations. We will also set up a compliant drug and alcohol testing program providing you with all master copies needed to administrate the program, which includes the following:

• Assisting you in the testing process

• Monitoring your yearly program and providing training for supervisors – 60 minutes of alcohol and 60 minutes of drug use recognition training required of all individuals in direct supervision of CDL drivers.

• A written Employee Assistance Program that is incorporated in a “Driver Information Package” that is required to be given to all CDL drivers.

ELITE 24/7 provides comprehensive background screening services to help organizations mitigate risks and make informed decisions in areas, such as employment. Engaging in employee screening can show that the employer has exercised due diligence in the hiring process, which in return will help prevent possible lawsuits.

• Verification of Employment

• Motor Vehicle Records / Abstracts

• Criminal Checks

• Credit Checks

Employee screening can lead to a more secure, efficient and productive workplace.

DOT requires that all vehicles maintained or in the control of a motor carrier must be serviced and a copy of these service records retained for determined periods of time. These records are required to include certain information and schedules of repairs and maintenance programs. Our program supplies the company with files that meet the regulatory guidelines and we assist in the maintenance of required records. 

• Prepare customized Vehicle Maintenance Policy

• Enter all vehicle data into customized, password protected, alert system

• Track registration dates, annual inspections, tank inspections, emission inspections, and preventative maintenance for all commercial vehicles

• Alert system will send client emails listing expiring/due documents beginning 60 days prior to due date

• Track Vehicle Maintenance violations on CSA

Our staff are friendly, courteous, accurate and DOT certified collectors. We deliver test results within 24/48 hours.

Drug testing types:

• Alcohol

• 5-panel substance testing

• 10-panel substance testing

• Random

• Follow ups

• Post accidents

• Return to duty

• Reasonable Suspicion/Cause

• Instant pre-employment

• Instant substance abuse testing “personal”

• Instant substance abuse testing for minor teens “with the consent of a parent or legal guardian.

This service is designed to assist companies in knowing how they would score should DOT conduct a compliance review audit of their operations. This allows the carrier to take corrective action, thus allowing them to pass an audit should DOT conduct a review at some later date.

Once the audit is complete, ELITE 24/7 provides you with a report indicating discrepancies and assists in outlining a corrective action plan. Professional Safety Support can also provide a corrective action plan that, along with the company’s assistance, will bring the client into compliance.

We can audit your driver logs and provide a written management report. You choose how often you want to have your logs audited. 

We ensure each of your drivers are staying within hours of service regulations set by the Federal Motor Carrier Safety Administration. You don’t want an inaccurate log getting you in trouble with FMCSA. You also want to ensure your records are correct so you don’t cost your company or your clients unnecessary time from violations or uncertainty over how many more hours a driver can go. ELDs and eLogs make it easy to track this information if you know how to go about it.

ELITE 24/7 can also use eLogs and ELDs for DQ, or driver qualification files. Keeping these files current and maintaining the most up-to-date information ensures you get the best possible representation on the road and have information readily available if requested.

Provides assistance in DOT recordable accidents and monitors accident recording procedures.

Our accident program is designed to assist the client in proper recording, investigation and overall assessment of their safety program.

Our clients are provided with procedures and forms for proper record keeping from the moment the company is advised of an accident, to the investigation, and later the overall assessment to determine countermeasures the company may take to prevent accidents from occurring in the future. 

At the mention of the word “taxes,” many people grow uneasy- especially business owners. With taxes, come many different regulations that can be difficult to follow. That’s why many motor carriers across the U.S. trust companies to help with their International Fuel Tax Agreement (IFTA) activation and preparation. We can point you in the direction of the best IFTA assistance. 

If you ever face a tax audit, you can be confident your IFTA assistant will have your files organized and ready for scrutiny. 

TOTAL SAFETY REVIEW

Whether preparing for a DOT or an Insurance Audit, ELITE 24/7 will review your total safety program

• All mock audits will include a written corrective action plan and implementation assistance

DOT LIAISON

We will Answer all correspondence company receives from the DOT or other official. Responses will be submitted after receiving companies approval

WRITTEN CORRECTIVE ACTION PLAN

• Prepare a written action plan specifically answering any violations noted during the audit or intervention

• Develop and implement, new company policies and/or procedures to satisfy requests

• Print and deliver all company approved action plans to those specified

• At Elite 24/7, we offer a range of comprehensive programs designed to ensure the safety, compliance, and ongoing development of our drivers. Our DOT Safety Manual is a key resource that outlines all necessary federal and state regulations, helping drivers maintain adherence to legal requirements and industry standards. We also have a rigorous Drug Test Program in place, which is fully compliant with federal and state laws, ensuring that our drivers are fit for duty and working in a safe, drug-free environment.

• In addition to these safety protocols, our Driver Safety Program focuses on educating drivers on best practices for safe driving, accident prevention, and defensive driving techniques. We also provide Staff Trainings for both drivers and administrative personnel, covering essential topics such as emergency procedures, vehicle inspections, and updates to industry regulations. These programs are integral in promoting a culture of safety, reducing risk, and helping our drivers excel in their roles while staying compliant and well-prepared.