2015

2015 UCEAB/EAALC Annual Meeting

Time: 10:00 am – 4:30 pm, Sept. 18, 2015

Location: East Asian Library, Stanford University

Convener: Jaeyong Chang & Jidong Yang

Recorder: Ying Zhang

Attended by:

UCB: Peter Zhou, Jianye He, Jaeyong Chang, Susan Xue, Haiqing Lin

UCD: No representative

UCI: Ying Zhang

UCLA: Hong Cheng, Tomoko Bialock (on site) and Su Chen, Sanghun Cho (online)

UCM: No representative

UCR: Kuei Chiu

UCSB: Cathy Chiu

UCSC: Yi Yen Hayford

UCSD: Shi Deng, Xi Chen, Bie-hwa Ma, Rebecca Corbett, Hyo Jin Moon

Clarement College: No representative

Stanford: Jidong Yang, Zhaohui Xue, Regan Murphy Kao, Kyungmi Chun, Ai-lin Yang, Charles Fosselman, Eunseung Oh, Qi Qui,

USC: Kenneth Klein, Joy Kim

UWest: No representative

1. Welcome remarks by Jaeyong Chang & Jidong Yang

2. Campus Report

UCB:

Peter Zhou first reported personnel change in the C.V. Starr East Asian Library, including the hire of Haiqing Li as the head for Technical Services. He also announced a new Mongolian studies program, which, he said, have implications on library staff and budget support. He also mentioned five existing East Asian related centers – China, Japan, Korea, Buddhism and Dunhuang. As for library budget, there is a 11% base increase. Peter also mentioned materials from a few library collections, such as Song/Yuan and Pre-1911, have been reprinted by Chinese publishers.

Jianye He mentioned the acquisition of special collection on Sino-Japan War. She also added that the AUL Collections has reserved large pool of budget for special & one-item purchases.

Jaeyong Chang noted two Korean interns sponsored by Korea Foundation will arrive in October 2015 to start their 10-month internship program. He also mentioned two significant donations – one from a prestigious Korean scholar, one with rare materials from North Korea, including comprehensive literature set.

Susan Xue mentioned that UCB is recruiting a scholarly communication officer; their new UL will arrive in October; and significant donor contributions are made to special collections, such as the Chinese Communist Party Archive.

UCI:

Ying Zhang started with a poll of subject areas to collect by member East Asian (or Chinese, Japanese, and Korean) studies librarians. It turns out that the new practice at UCI (i.e., East Asian literature and languages only) is the only case, while only two campuses have a few exceptions (e.g., Arts/Science and Engineering at UCB, and Oceanology at UCSD). Ying then reported three new faculty hires this year in Japanese (Marghreta Long and William Bridges) and Japanese/Korean studies (David Fedman) along with their current research interests, as well as new doctoral students in the most recent two years.

As for budget library-wise, it essentially remains flat (1% less). But there is an average of 27% decrease in mono funding due to serial/e-resource inflation and co-investment at the CDL level.

As for personnel, Soon Park, the part-time Korean material cataloger retired in June 2015. The position was closed. The library added the cataloging duty to an Acquisition staff member who has the language skills and has been trained to do copy cataloging. The original cataloging is being outsourced.

Ying also reported an increasing number of reference transactions from visiting scholars and international students from China.

UCLA:

Su Chen introduced new library staff hires, including Tomoko Bialock as the Japanese Studies Librarian. As for library’s budget, there is basically no change, still base allocation and one-time central budget. She also mentioned two new Japanese studies faculty hires and one new China Law professor. She also reported that the Japanese studies program received 2.5 million endowment for modern languages and literature. There is also an establishment of Buddhism initiative in the great LA area.

Hong Cheng added that the 20% budget cut in 2008 has never recovered. Also, the coverage of e-resource costs has been shifted from the central to the East Asian Library. Thus, although slight increase in budget this year, it is still challenging. Hong also mentioned that the area studies are in AUL for Collections’ vision, who holds lots of one-time money.

Tomoko Bialock reported a new hire of Japanese technical specialist. She also mentioned her work at UCLA in creating an extensive Manga reading area for undergraduate as she did at USC, and a classic text reading area for graduate students. She announced Hashikura collection of Japanese film journals.

Sanghun Cho mentioned a special collection catalog he created and asked people who would be interested to contact him directly.

UCR:

Kuei Chiu reported the overall budget at UCR essentially stays unchanged. Currently there are East Asian Studies faculty has three on China, two on Japan, and one on Korea. The Southeast Asian program is much stronger and bigger than the East Asian Studies. Last fiscal year, they experienced the last-minute budget expending situation, where half million dollars have to be spent in one month. He also mentioned his current duty also include cataloging and acquisition besides collection.

UCSD:

Jin Moon reported the receipt of 3 million donation from Audrey Geisel, which would be designated for the renovation of library building. Current area studies areas include Arabic, Latin American, Korean, Japanese and Chinese. She also mentioned the library efforts in support GIS and other digital arts and humanities research.

Shi Deng reported that CJK Acquisition/Cataloging were used to be under the Metadata Services Department, but was separated and report directly to Content Acquisition and Resource Sharing program since July 2013. We lost of the Japanese acquisition staff position after the specialist resigned. Her job duties were absorbed by acquisitions specialist for foreign vendors. Currently approval plans are set up for all CJK language material acquisitions.

Shi Deng mentioned that the Library charged a task force to investigate ILS replacement because the Innovative’s Millennium was no longer be developed, and the product may be reaching the end of its life cycle.

UCSB:

Cathy Chiu reported that the East Asian Library was changed to the East Asian Collection, named after its founding director and with slightly increased collection budget (+3%). Serial cancellation has been ongoing -- only one format would be allowed to keep. She also mentioned that a part-time Japanese cataloger was being recruited. Cathy thanked UCB for the generosity of covering major portion of funding for getting Erudition’s Jiben Guji Ku and Fangzhi Ku. As for the faculty personnel change, a senior Japanese studies faculty moved to UCLA.

Peter Zhou added that, in UCB’s case, it is essential to develop specialized collections (i.e., distinguished collections from others) so as for EALs to survive and compete. He suggested that we should think seriously about what to collection and what to have.

UCSC:

Yi-Yen C. Hayford reported not many changes to EA programs and faculty. At the library, approval plans were cancelled. DDA acquisitions had been deployed library-wide. And Amazon had been used as the primary provider for DDA materials. For Chinese materials, CNPIEC had been the DDA vendor. Last year, there were over 400 DDA purchases made. Turn-around time ranged from seven to ten days.

USC:

Ken Klein started with the structure of the EAL, which consists of Chinese and Japanese Collections and Korean Heritage Library. He then reported reorganization had been undergoing in the main library, but not much in the EA Library. However, there had been a slow-down in new position posting. A current recruitment was for Korean acquisition staff, which would be filled. Another change at the EAL was that specialized EA reference desk was closed and merged with general reference desk.

Joy Kim added with a report on the establishment of Korean reading collections and reading club/drama club. A reading list of science and fantasy fictions could be found on their LibGuides. She also mentioned that research grants were made available for domestic ($1,000) and overseas ($2,000) scholars to come to the Korean Heritage Library to do research. And USC had been also replacing ILS.

Stanford:

Jidong Yang announced that the EAL relocation had been completed. And new services had been created at the new location, which include weekly lectures, venue for international/national conferences, and exhibit area. Newly acquired missionary postcards had been added to the Special Collection inside the EAL. The digitization of special collections had been in its planning stage.

As for budget, there had been a 3% increase each year. This year’s budget is 1.3 million. AUL for Collections holds big money for special big item purchases. There was also Title 6 money.

Jidong added that Stanford Library is not a member library of ARL, but a member library of CRL. Campus-wide, there would be a possibility of Stanford to join the Board of Directors of Ivy Leagues.

During the campus updates, participants also reported the affiliation of East Asian Libraries (EAL). Whereas the EAL at USC is under their Special Collections unit, the EALs at Stanford, UCLA, and UCB are stand alone, regardless of the existence of international and area studies units. Jidong Yang described it as more like a branch library.

Participants also shared local weeding policies (as compulsory by space for example or as voluntary to show good), as well as practices of getting rid of print copies. At Stanford, hundreds of print journals were cancelled; replaced by Wanfang e-journals; at USC, EA bound journals were sent to off-campus storage facilities; whereas serial cancellations had not been touched upon. Zhaohui Xue raised the issue of ownership versus access. Kuei Chiu commented that libraries should take responsibilities to preserve intellectual content well and wisely.

3. Special reports

Peter Zhou (UCB) provided a summary of the UC Shared Print Program with CIBTC and CNPIEE for Chinese books.

Bie-hwa Ma, Shi Deng (UCSD) and Susan Xue (UCB) first gave a summary of the work complemented by the Task Force on Metadata Standards and Best Practices for East Asian Electronic Resources. They then showed the metadata checklist on acquiring e-resources, leveraging NISO standards (e.g., PIE-J - Presentation & Identification of e-Journals) and best practices (e.g., making sure cover-by-cover content would be provided during negotiation, and any title changes to be accurately displayed on interfaces). They also pointed to the 20-pages long CRL model licensing document.

During the Q&A session, a suggestion was made to educate people, including vendors. Haiqing Li advised a necessity of providing machine readable metadata. Bie-Hwa informed the audience of the news that Steven Ke of CNKI had agreed to provide metadata for discovery.

Hong Cheng (UCLA) reported on the Workshop on Chinese, Japanese & Korean Resources for Smaller Library Collections, a program held on July 16, 2015 by UCLA East Asian Library for southern California academic, public and special libraries. The workshop was well-attended and the results were positive. As one outcome of the workshop, a CEAC@ listserv was created to foster communication.

Tomoko Bialock (UCLA) showed a list of Chinese and Korean titles in the Prange Collection, of which a MF copy was purchased and held at UCLA’s EAL. She encouraged people to contact her if want the access.

Jin Moon (UCSD) presented her current practice and plan of developing the Korean study collection and providing services to the Korean study community at UCSD for research and teaching.

One action item: Susan Xue to help Jaeyong Chang to post all the PPT slides on the UCEAB/EAALC website.

4. Selection of New EAALC/UCEAB Chair

Peter Zhou (UCB) started with a proposal of two motions –

(1) to extend the terms of chairship from one year to two years

(2) to first nominate EAALC chair, and then to conclude if the person elected is from UC; or otherwise to select another UC person for UCEAC chair, if the elected EAAL chair is not from UC.

Peter’s two motions were endorsed.

Two candidates were nominated from the southern California libraries, as the current one was from northern California, and per the agreed-upon practice -- chairship rotated two terms from the South and one term the North. The two candidates were Ken Klein (USC) and Shi Deng (UCSD). The nine participating libraries unanimously voted for Shi Deng, who thus became the UCEAB/EAALC chair 2015-2017.

5. UC Business session

Peter Zhou (UCB) led the discussion of UC cooperative shelf-ready cataloging programs for Chinese materials and encouraged to try out the CNPIEC services. He also informed the audience of forthcoming storage built by CNPIEC, which would be similar to that of Rentian. Jianye He (UCB) added that her experience with the on-site acquisition at Rentian’s warehouse was effective.

Susan Xue (UCB) asked the floor about the interest in a trial of two e-book PDA systems, one from Rentian and the other from CNPIEC. In responding to a question about any technical issues to attend, Haiqing Li (UCB) responded that records from CNPIEC are “quite good”; Shi Deng (UCSD) also confirmed that their records are trustworthy.

Ying Zhang (UCI) checked whether there would be a possibility of establishing a shared PDA program with Academpia.com for Korean e-books. But there seemed no awareness of such kind of service among UC’s Korean studies librarians.