1993

EAST ASIAN ACADEMIC LIBRARIANS OF CALIFORNIA

Ninth Annual Meeting

Berkeley, California

October 15, 1993

MINUTES

The ninth annual meeting of the East Asian Academic Librarians of California (EAALC) was called to order at 10 o’clock a.m., Friday, October 15, 1993, in the living room of the Women’s Faculty Club at the University of California, Berkeley, by Tom Havens, convener. Havens noted the importance of close communication among all East Asian academic librarians in the state and observed that the theme of the meeting was strategic planning for the future, with particular attention to more detailed methods of collaborative collection development, especially through enhanced means of inter-library loans.

Each library represented at the meeting offered a brief report of developments since the 1992 meeting: Berkeley, Claremont colleges, Davis, Hoover, Irvine, Los Angeles, San Diego, San Francisco, Santa Barbara, and USC. Members noted that the financial and personnel pressures facing East Asian libraries throughout the state were common to higher education nationally, underscoring the importance of collaborative action.

Karl Lo gave a brief report on his work on a pinyin/Wade-Giles conversion feature for MELVYL.

George Soete spoke about strategic planning for East Asian academic libraries in California. He discussed both process and content. As a process, strategic planning should include adding new members to the EAALC’s task force on the subject, involving the full staffs and faculties in local discussions of strategic plans, regional meeting of East Asian academic librarians in the north and south, and decisions about who will rport, and to whom, at the end of the process.

Content issues, Soete said, should include more data about the environment in which East Asian academic libraries function, a list of the most pressing problems facing East Asian librarians, and inventory of academic programs on all campuses to determine whom we serve, enough statistics to document perceived changes in acquisitions budgets, materials costs, staffing levels, and available space, a list of foundations and other sources potential support, expanded cooperative purchasing, retrospective conversion, inter-library loans, and identifying overall goals for the consortium.

Berkeley University Librarian Dorothy Gregor served as hostess for luncheon and spoke briefly to the group about the need for enhanced cooperation as nonprint media become increasingly important.

After lunch, the group expressed its appreciation to Jean Han for her leadership of local arrangements for the meeting.

Several reports were presented regarding collection development.

a. James Cheng spoke for the task force on collaborative collection development. The group expressed its appreciation to the task force for its efforts in gathering extensive data on current collecting practices among consorting libraries.

b. David Farell reported on the successful Foreign Periodicals Program joint grant application and, together with Jean Han, on 1994 SCAP funds.

c. Annie Chang spoke on cooperative acquisition of Chinese local-history materials.

d. Yong Kyu Choo proposed a scheme for cooperative acquisition, cataloging, and processing of Korean-language materials. Several librarians present indicated interest in approaching the Korea Foundation via Berkeley for a bridging grant to put such a scheme in place.

James Cheng addressed the group regarding retrospective conversion.

Phyllis Wang reported the proposed East Asian ILL agreement of 1992 was still pending before Heads of Public Service (HOPS) within the U.C. library system. The group agreed to ask Wang to express its strong interest in seeing the proposal approved as quickly as possible to the chair of HOPS and, if this representation was unavailing, to ask each HOPS delegate on the seven U.C. campuses belonging to the consortium to see to it that the issue was placed on a future HOPS agenda.

Grace Chen agreed to investigate whether the Claremont Colleges could host the 1994 meeting of the consortium.

Those present discussed various possible names for the consortium. The most frequently mention name was East Asian Academic Librarians of California. It is understood that the U.C. library system will continue to be the cornerstone of the group but that other East Asian academic libraries in California may wish to seek membership in EAALC.

Those present agreed that the membership of tak forces for 1993-94 would be:

1. Collaborative Collection Development: Ramon Myers (chair), Cathy Chiu, Yong Kyu Choo, and on additional person to be named by Myers.

2. Stragic Planning: James Cheng, David Farrell, Jean Han, Karl Lo, and other possible members.

3. Ill: Phyllis Wang (chair), Jean Han, Mark Tam, Amy Tsiang, and Eiji Yutani.

The meeting was adjourned at 4 o’ clock p.m., flowed by optional tours of the East Asian Library Annex and Center for Chinese Studies at Berkeley.

Respectfully submitted,

Tom Haven, Covener

Attending:

David Farrell, Rose Chang, C.P. Chen, Yong Kyu Choo, Jean Han, Hisayuki Ishimatsu, Annie Chang, Grace Chen, Phyllis Wang, S.K. Leung, Bill Wong, Abraham Yu, James Cheng, Mihoko Miki, Richard Siao, Amy Tsiang, Sarah Elman, Toshiko McCallum, Mikyung Kang, George Soete, Karl Lo, Eiji Yutani, Richard Wang, Cathy Chiu, Nancy Zinn, Kenneth Klein, Ramon Myers