1995

Minutes of the 11th annual meeting of the

East Asian Academic Librarians of California (EAALC)

9/15/95 at UC Davis

Present:

Christine Bunting, Annie Chang, James Cheng, Cathy Chiu, Kuei Chiu, Yong K. Choo, Sara Elman, David Farrell, Naomi Findly, Jay Han, Jean Han, tom Havens, Xiaoqing He, Yuki Ishimatsu, Mikyung Kang, Jeff Kapellas, Joy Kim, Ken Klein, Atsushi Kon, Jin-sang lee, Karl Lo, Terri Matsumura, Mihoko Miki, Hedeyuki Morimoto, Ramon H. Myers, Amy Tsiang, Julia Tung, Ying Xu, Phyllis Wang, Richard Wang, William S. Wong.

Phyllis Wang, EAALC Chair for 1995, opened the meeting punctually at 10:30 by welcoming participants from all campuses. Clinton Howard, Associate University Librarian for Collections and Technical Services at UC Davis, congratulated the group for its fruitful resource sharing projects and wished the group another productive meeting.

I. Highlights from each campus:

Berkeley:

? Director Tom Havens introduced members from UC Berkeley campus and announced two new appointments:

? Annie Chang, who has been a staff member for twenty-one years, has been appointed Head, Center for Chinese Studies Library, at the University of California, Berkeley.

? Jean Han, formerly Serials Librarian, has accepted appointment as Librarian for Chinese Collections and Reference Services in the East Asian Library while continuing as Assistant Head of EAL.

? Berkeley’s search for a Chinese Cataloger is in progress.

? Twenty-five Dynastic History database, a gift from Academia Senica in Taiwan, is installed.

? Korean Foundation granted in June Berkeley $100,000 to purchase Korean materials.

? Nikei Telecom Service was installed in October 1994.

Davis:

? Phyllis Wang introduced Terry Matsumura, Japanese Cataloger at Davis, who also assisted in hosting the meeting.

? Retrospective conversion project funded by California State Library to convert E. Asian materials is 99% completed. Records are available on OCLC and MELVYL. The remaining 1% are records to be enhanced.

? The Department of Chinese and Japanese and the East Asian Studies Program will be merged to form a Department of East Asian Languages and Cultures.

? Bei Dao, a renowned Chinese poet exiled to Sweden after the June 4th Tian’anmen massacre, will be at Davis for one year through a guest lectureship program.

Hoover:

? Ramon Myers, Curator of Hoover Institution East Asian Library, introduced two members from Hoover: Julia Tung and Naomi Findley and their accomplishment over the past year including compiling a serials checklist and receving a large-set grant from NCC.

? Hoover will replace all PC’s during the next 6-7 months.

? There is a 30% budget increase for Japanese materials this year.

Irvine:

? Bill Wong reported the relocation of the East Asian Collection at Irvine. The Collection now has its spacious home in the basement of the main library.

? The collection currently has more than 80,000 volumes, less than 20,000 volumes away from Bill’s initial goal of 100,000 for the collection.

? The Library hired a high-level staff, Library Assistant IV, to process the large backlog of Japanese materials.

? The East Asian studies program is expanding and has created two new positions, one for Japanese history and the other for Korean Literature.

Los Angeles:

? James Cheng introduced members from UCLA including new Korean Librarian and visiting librarians from China, Japan, and Korea.

? E. Asian studies program hired two new faculty in the field of Modern Korean history and another two in Chinese education and sociology.

? UCLA is migrating to a new library system, ORION II. The new system will be fully operational by the end of 1997. The campus has agreed to devote 3 million, 1 million each year for the following three years, to fund the new system.

? A new library building project is in planning. According to the plan, current 13 libraries will merge into 6. The East Asian Library may move to a new location where there will be space three times as big as it currently has if the project materializes and the negotiation goes well.

? All CJK car catalog was closed in January 1995. ORION has since been the catalog for CJK records.

? Several projects are either completed or in progress during the past year, including cataloging the backlog of pre-1986 publications, compiling the bibliography of Japanese rare books in UCLA, cataloging of the Japanese Buddhism collection, evaluating the Chinese rare books collections, etc.

? Miki Mihoko will go on a research trip to Waseda University to investigate Japanese electronic databases.

? Sarah Elma completed a two-month exchange program at Fudan University in China to study rare book cataloging. Negotiation is in progress for Amy Tsiang to go to Nanjing University to investigate Chinese reference materials.

? The East Asian Library received a grant from Japan Foundation and donations of important collections including a newspaper clippings collection on Korean democracy moment, Chinese collection of “Ts’e wang fu”, 1200 volume collection from State Education Commission, etc.

Riverside:

? Kuei Chiu thanked the generous donation of several colleagues from southern UC campuses. He now has some duplicates of his own. He also received some money from the Library to fill faculty members’ requests.

? Chiang Ching-kuo Foundation funded a faculty position for Chinese studies.

? Riverside received library support grant from Japan Foundation.

San Diego:

? Karl Lo introduced three member from San Diego. Eiji yutani was unable to attend the meeting for family reasons.

? San Diego has installed several electronic databases including Nikei Telecom and two Korean databases. They are currently testing the connection for the Hong Kong newspaper database.

? Howie Lan was invited to San Diego to help set up vanilla terminals to display CJK in Roger, Melvyl, Gladis, and ORION. All public terminals will be replaced by PC’s soon.

? San Diego established ILL relations with Hanyang University in Korea and Academica Senica in Taiwan. Articles are transmitted through Ariel with a turnaround time of two days.

Santa Barbara:

? Retrospective conversion project was completed. All East asian holdings, including monographs and serials, are online in RLIN, MELVYL, and PEGASUS.

? Recruitment of a half-time high level Library Assistant to process Japanese materials in progress.

Santa Cruz:

? This was the first time Santa Cruz represented at the group’s meeting. Christine Bunting is currently the care take of the East Asian Collection. She expressed appreciation for Berkeley’s and Stanford’s help.

? There are eighteen faculty in the E. Asian studies program in Santa Cruz. The Collection has approximately 50000 volumes. They are housed at the lower level of the main library. One Library Assistant III was hired to process the materials. The current collection development focuses on building up reference collection and responding to faculty requests.

University of Southern California:

? Ken Klein introduced two members from USC and one visiting librarian from Korea.

? USC hired an additional Korean cataloger.

? Additional shelving is available from the newly built compact shelving to solve the space problem. The East Asian Library now has three years of growing space.

? Korea Foundation granted UCS as part of a consortium funding over five years to acquire Korean materials. Three interns from Korea universities will be assisting with the Korean collection.

? Jerry Campbell from Duke accepted the UL position at USC.

II. SCAP funding

? Ishimatsu reported the distribution of this year’s SCAP fund. The East Asian collection group’s proposal of $21,700 was awarded $17,000. UC Davis gets $10,950 for the purchase of Sankei Shinbun back files and San Diego gets $6050 for Chinese evening news back files.

? Phyllis Wang asked whether Davis will get funding to complete the back files of Sankei Shingun. The Group was in support of continuing funding for Sankei and the Chinese newspaper in the SCAP proposal. David Farrel encouraged submitting proposal for the newspaper back file project but stated that all proposals are evaluated on a yearly basis.

? Yuki Ishimatsu, Yong Kyu Choo, and Richard Wang will be coordinating the next SCAP fund proposal.

III. Report of the Task Force on CJK Computer Databases

? Karl Lo reported that the charge of the Task Force is to investigate the availability of CJK electronic databases and training needed to access them. The Task Force members are Morimoto, Mihoko, Choo, and Lo. Yeen-mei Wu and Peter Zhou have published articles on Chinese electronic databases in the CEAL Bulletin. Richard Wang also has an article on electronic databases on China in the IPR Newsletter.

? Jay Han and Hideyuki Morimoto reported on Korean electronic databases and Japanese databases. Jay Han pointed out there are three types of Korean servers: Chungyang, Hytel, and Laokung. Chungyang is most useful but expensive. Morimoto went to Japan in August to investigate Japanese electronic databases. He pointed out the list compiled by Eddie Harrison on Japanese databases is still valid. He will compile a list of high potential or high use Japanese databases and distribute to the group later. Choo reported on the Korean National Central Library National Bibliographic Database in CD-ROM.

? Karl Lo offered a training to access CJK databases. He reserved two labs in the San Diego library with forty computers. The training is scheduled to take place in October. He handed out a questionnaire for the group to fill out areas where training is needed.

? Mounting CJK databases such as the “25 dynastic history” in the MELVYL system was also discussed. Karl Lo indicated that it is not technologically feasible.

(Lunch break at 12:30. After lunch, Phyllis Wang announced that Hoover had graciously agreed to be the host for the next EAALC meeting.)

IV. Cooperative Collection Development (Follow-up of the Strategic Planning Workshop)

David Farrel made a brief summary report of the 14 assignments or projects taken shape from yesterday’s workshop. James Cheng then went through each assignment with each group by first reporting on the Chinese cooperative projects. Then Joy Kim reported on the Korean cooperative projects. She especially stated that for expensive Korean sets USC is willing to consider buying what other campuses cannot afford. Yuki Ishimatsu reported on the Japanese cooperative projects. David Farrel will write a complete document of the 14 projects and distribute to the group later.

V. World Wide Web Pages

Due to a low response rate to the survey on WWW page prior to the meeting, the group did not have a formal discussion on this topic. Instead, each campus reported on what has been done for East Asian studies on individual campuses.

Berkeley: East Asian Library has it’s own page providing general info on the library, library policies, and link to other E. Asian collection sites.

URL: http://www.lib.berkeley.edu/EAL/

Center for Chinese Studies Library also has its own home page with a broader focus on contemporary China as well as information on conferences, curricula, etc. URL: http://www.lib.berkeley.edu/CCSL/

UCSD: IRPS Library WWW page mounted in April 1994 including general library information, special events, newsletter (Pacific Scope), bibliography, NEFTA, etc. URL: http://irpslibrary.ucsd.edu/

UCSB: An East Asian studies web page was designed over the summer mainly with the research interest of faculty and students on campus in mind and a separate section was devoted to the Online BI Clearinghouse for East Asian Studies, a CEAL project.

URL: http://www.library.ucsb.edu/eastasia.html

Irvine: Web page has brief description of the EAC and notable collections such as “Ssu ku chuan shu hui yao”

URL: http:www.lib.uci.edu/?

Hoover: Introduction of Hoover Institution and its East Asian studies research programs and the East Asian studies research programs and the East Asian collection forms the Hoover web page.

URL: http://hoover.standford.edu/www/library/asia.html

Riverside: INFOMINE is a searchable web page. There is a section on Asian studies. Kuei Chiu encouraged the group to contribute to its database.

URL:http://lib-www.ucr.edu/

Jeff Kepalla from Center for Chinese Studies Library at Berkeley introduced to the group an article by Annelies de Deugd entitled “Interesting URLs for Asian Studies” on “The Internet & the IIAS”. The 6-page long article arranges the Asian Studies URLs by countries.

VI. Continuing education for EA librarians.

? James Cheng started the discussion by providing some ideas for continuing education. Others joined in proposing topics for continuing education. The various topics of interest included coordinating buying trips as a group, subject knowledge, bibliography, preservation, management skills, attracting younger generation to the profession, international relations librarianship, writing grant proposals, cataloging of rare books, etc. The group agreed that continuing education is very important. Karl Lo and James Cheng proposed a workshop on management skills as the first continuing education program.

? A Continuing Education Task Force was formed: Chair, James Cheng; members: Miki Mihoko, Ken Klein, Cathy Chiu.

The meeting was adjourned at 3:45.

Minutes Recorder: Cathy Chiu, UC Santa Barbara