Our Welfare and Safeguarding
Sandra Bell ( centre )
Sandra has been a member of Dunmow Tennis Club for 20 years and its Welfare and Safeguarding Officer for 5 years,. She is also the Assistant Leader for Children’s Support Service, Reintegration Team West in Essex.
Sandra has attended Level 3 Safeguarding training in her capacity as a teacher and the LTA’s accredited Safeguarding training which fully equips her to be our Welfare and Safeguarding Officer. The LTA’s framework for Safeguarding is extremely comprehensive and copies are on the DTC website and pinned to the notice board in the clubhouse.
Message from Sandra:
Every member should be welcomed to our club and be made to feel safe and respected. We have a duty as a club to report any inappropriate or dangerous behaviour and I am your first point of call. I have always found DTC a friendly, welcoming and inclusive club with lots of opportunities for members to play tennis safely. However if your experience is anything other than mine, please get in touch with me and I will do my best to help.
Reporting Procedure
Dunmow Tennis Club
Concern Reporting Procedure
Anyone who has concerns that they or someone else is being discriminated against or has been a victim of discriminatory language or behaviour should:
Respond
Listen carefully to what the person is telling you. Do not interrupt; keep questions to a minimum; do not promise to keep the information secret
Refer
Is someone in immediate danger?
YES
Call the police (999)
THEN
NO
Talk to the club’s Welfare Officer in confidence Sandra Bell 07905832024; Talk to the LTA Safeguarding Team * (020 8487 7000) as soon as possible [Mon-Fri, 9am-5pm]. If the Safeguarding Team is unavailable and you want advice before the next working day, call the NSPCC (0808 800 5000) or Parent Line Scotland (0800 028 2233) if your concerns is about a child.
If your concern us about an adult ask them for details of your Local Authority Adult Social Care Services.
Hate crime can alternatively be reported through True Vision at www.report-it.org.uk
Record
Write an objective account of your concerns immediately using the Reporting a Concern Form found on the safeguarding page. Send it to the Safeguarding Team within 48 hours of the concern/disclosure (safeguarding@lta.org.uk)
Handling a concern/disclosure can be emotionally difficult. If you would like to talk to someone after making a concern/disclosure, contact the LTA Safeguarding Team by phone 020 8487 7000 or email safeguarding@lta.org.uk
Tennis Wales Safeguarding Lead (029 2046 3335)
Tennis Scotland Safeguarding Lead (0131 444 4154).
(See appendix C for more details on what to do if a disclosure from a child or adult at risk is made to you)
Dunmow Tennis Club Safeguarding Policy
PURPOSE AND SCOPE
Dunmow Tennis Club recognises our moral and statutory responsibility to safeguard and promote the welfare of all children (anyone under 18) and adults at risk. We are committed to ensuring our safeguarding practice reflects statutory responsibilities, government guidance and with LTA standards.
We are committed to prioritising the well-being of children and adults at risk and providing a safe and welcoming environment where they are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children and adults at risk receive effective support and protection.
A copy of our full safeguarding policy is available online on the Dunmow Tennis Club website and can also be located or requested from Sandra Bell, Welfare Officer
The purpose of this policy statement is to:
· Protect children and adults at risk (including children of adults who use our services) from harm
· Provide the necessary information to enable people to meet their safeguarding responsibilities
· Deliver good practice and high safeguarding standards
· Outline our commitment to safeguarding children and adults at risk
This policy applies to any person who plays, coaches, officiates, works, volunteers, or otherwise participates (or visits) at our venue.
RAISING A SAFEGUARDING CONCERN
Concerns should be raised to our Welfare Officer via bellsj@sky.com. If they are unavailable or a safeguarding concern relates to them, the concerns should be referred directly to the LTA via https://safeguardingconcern.lta.org.uk/.
WE RECOGNISE THAT
· the welfare of children and adults at risk is paramount
· working in partnership with children, their parents/carers and adults at risk is essential in promoting their welfare
· all children and adults at risk, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
· some children and adults at risk, including LGBTQ+ people, disabled people or people from ethnic minority communities, can be particularly vulnerable to abuse and additional measures and safeguards may be needed to ensure their welfare.
WE WILL SEEK TO KEEP CHILDREN AND ADULTS AT RISK SAFE BY
· promoting and prioritising their safety and well-being
· appointing a Welfare Officer with responsibility for safeguarding in our venue
· ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate induction and learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and adults at risk
· safely recruiting and selecting staff, coaches and volunteers
· promoting and maintaining a positive safeguarding culture where people feel able to raise a genuine concerns and are confident they will be taken seriously
· ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
· ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
· prevent the employment/deployment of unsuitable individuals
· ensuring that we have a process to deal with complaints and whistleblowing measures in place
· ensure robust safeguarding arrangements and procedures are in place for other activities, including coaching, competitions, holiday camps, social activities, online activity and social media, transportation and supervision
This policy was last reviewed on 4/9/2023 and will be reviewed every three years (or earlier if there is a change in national legislation).
Chairperson; Paul Jessop Date: 4/9/2023
Welfare Officer; Sandra Bell Date: 4/9/2023
Anti-Bullying policy
Purpose and scope
Dunmow Tennis Club strives to ensure that all children (anyone under 18) and adults at risk are safeguarded from abuse and have an enjoyable tennis experience.
Bullying is defined as a range of abusive behaviour that is repeated and intended to hurt someone either physically or emotionally.
This document sets out how to help prevent bullying from happening to all children and adults at risk. It also sets out how to make sure bullying is stopped as soon as possible if it does happen and that those involved receive the support they need. It also provides information to all staff, volunteers, children and their families about what should be done to prevent and deal with bullying.
This policy applies to all staff, coaches, volunteers, players, parents/carers and any other individuals associated with Dunmow Tennis Club.
We recognise that
· Bullying causes real distress. It can affect a person’s health and development and, at the extreme, can cause significant harm
· All children and adults at risk, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual orientation, have the right to equal protection from all types of harm or abuse
· Everyone has a role to play in preventing all forms of bullying (including online) and putting a stop to bullying.
We will seek to keep children and adults at risk safe by
· Recognising that bullying is closely related to how we respect and recognise the value of diversity.
· Recognising our duty of care and responsibility towards safeguarding
· Promoting and implement this anti-bullying policy in addition to our safeguarding policy and procedures
· Ensuring that bullying behaviour is not tolerated or condoned
· Taking action to respond and deal with any reports of bullying towards children
· Encouraging and facilitating children to play a part in developing and adopting appropriate behaviours
· Promoting a code of conduct for behaviour
· Employing safe recruitment practices
· Making sure our response to incidents of bullying takes into account:
o the needs of the person being bullied
o the needs of the person displaying bullying behaviour
o the needs of others who may be affected
o Dunmow Tennis Club as a whole
Players, parents, coaches, volunteers and other members of staff will:
• Encourage individuals to speak out about bullying behaviour and report incidents of bullying behaviour they see to Sandra Bell, Welfare officer, or suitable alternative representative, e.g. coach-George Stockford, tournament organiser, league organiser etc).
• Respect every child’s need for, and right to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available
• Respect the feelings and views of others, even if you don’t agree with them
• Recognise that everyone is important and equal, and that our differences make each of us special and worthy of being valued
• Show appreciation of others by acknowledging individual qualities, contributions and progress
• Ensure safety by having rules and practices carefully explained and displayed for all to see
• Report incidents of bullying behaviour they see or hear about
Supporting children
• We’ll let children know who will listen to and support them
• We’ll create an “open door” ethos where children feel confident to talk to an adult about bullying behaviour or any other issue that affects them
• Potential barriers to talking (including those associated with a child’s disability or impairment) will be acknowledged and addressed at the outset to enable children to speak out
• We’ll make sure children are aware of helpline numbers
• Anyone who reports an incident of bullying will be listened to carefully and reports will be taken seriously
• Any reported experience of bullying behaviour will be investigated and will involve listening carefully to all those involved
• Children experiencing bullying behaviour will be supported and helped to uphold their right to play and live in a safe environment
• Those who display bullying behaviour will be supported and encouraged to develop better relationships
• We’ll make sure that any sanctions are proportionate and fair
Support to the parents/carers
• Parents will be advised on the anti-bullying policy and practice
• Any experience of bullying behaviour will be discussed with the child’s parents or carers
• Parents will be consulted on action to be taken (for both victim and bully)
• Information and advice on coping with bullying will be made available
• Support will be offered to parents, including information from other agencies or support lines
RELATED POLICIES AND PROCEDURES
This policy should be read alongside Dunmow Tennis Club policies and procedures, including:
· Code of conduct
· Diversity and inclusion
· Online safety and communication
· Photography and filming
· Use of changing rooms
· Safeguarding policy
· Safeguarding at events, activities and competitions
· Safe recruitment
Useful contacts
NSPCC Helpline 0808 800 5000
Childline 0800 1111 / www.childline.org.uk
Kidscape www.kidscape.org.uk
This policy is reviewed every three years (or earlier if there is a change in national legislation).
Chairperson Paul Jessop Date: 04/09/2023
Welfare Officer Sandra Bell
Dunmow Tennis Club Safeguarding Policy
Safeguarding Policy
Policy statement
Dunmow Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures.
Use of terminology
Child: a person under the age of eighteen years.
Note that some legislation in Scotland defines a child as a person under sixteen years old. However, where there is any safeguarding concern, anyone under the age of 18 is regarded as a child unless advised otherwise by the LTA Safeguarding Team.
Adult at risk of abuse or neglect: a person aged eighteen years or over who is, or may be, in need of community care services by reason of disability, age or illness; and is, or may be, unable to take care of, or unable to protect him or herself against abuse or neglect.
Safeguarding children: protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that they grow up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances.
Safeguarding adults at risk: protecting adults from abuse and/or neglect. Enabling adults to maintain control over their lives and make informed choices without coercion. Empowering adults at risk, consulting them before taking action, unless someone lacks the capacity to make a decision, or their mental health poses a risk to their own or someone else’s safety, in which case, always acting in his or her best interests.
(See appendix A for full glossary of terms).
Scope
This Policy is applicable to all staff, volunteers, committee members, coaches and club members. It is in line with national legislation and applicable across the UK.
Advice, guidance and support is available from the LTA Safeguarding Team.
Responsibility for the implementation of the Safeguarding Policy, Code of Conduct and Reporting Procedure
SAFEGUARDING IS EVERYONE’S RESPONSIBILITY: NOT RESPONDING TO A SAFEGUARDING CONCERN IS NOT AN OPTION.
Our club’s committee has overall accountability for this Policy and its implementation
Our club Welfare Officer, Sandra Bell is responsible for updating this Policy in line with legislative and club developments
All individuals involved in/present at the club are required to adhere to the Policy and Code of Conduct
The LTA Safeguarding Team and Tennis Scotland, Tennis Wales and Tennis Foundation Safeguarding Leads can offer support to help clubs proactively safeguard.
Where there is a safeguarding concern/disclosure:
The individual who is told about, hears, or is made aware of the concern/disclosure is responsible for following the Reporting a Safeguarding Concern Procedure. Unless someone is in immediate danger, they should inform their club Welfare Officer, LTA Safeguarding Team or National Safeguarding Lead.
The club Welfare Officer and Safeguarding Leads are responsible for reporting safeguarding concerns to the LTA Safe Safeguarding Team.
The LTA Safeguarding Team is responsible for assessing all safeguarding concern/disclosures that are reported to them and working with the club Welfare Officer and national Safeguarding Leads to follow up as appropriate on a case-by-case basis, prioritising the well-being of the child/ adult at risk at all times. Dependent on the concern/disclosure, a referral may be made to:
The police in an emergency (999);
Local Authority Children’s Services, Essex Children and Families Hub on 0345 603 7627
Local Authority Adult Services Essex Social Care 0345 603 7630
Designated Officer (England only) for concerns/disclosures about a member of staff, consultant, coach, official or volunteer Sandra Bell 07905832024
Disclosure and Barring Service (or Disclosure Scotland; Adult Social Work Team or Health and Social Service Department (Channel Islands) for concerns/disclosures about a member of staff, consultant, coach, official or volunteer
Breaches of the Safeguarding Policy, Code of Conduct and Reporting Procedure
Breaches of this Policy and/or failure to comply with the outlined responsibilities may result in the following:
Disciplinary action leading to possible exclusion from the club, dismissal and legal action
Termination of current and future roles within the club and roles in other clubs, the LTA, Tennis Wales, Tennis Scotland and the Tennis Foundation.
Actions taken by players, parents or carers, staff, consultants, volunteers, officials, coaches inside or outside of the club that are seen to contradict this Policy may be considered a violation of this Policy.
Where an appeal is lodged in response to a safeguarding decision made by the club, the individual should adhere to the club’s appeal procedure.
Whistleblowing
Safeguarding children and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability. As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously.
What is whistle blowing?
In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.
A whistle blower may be:
a player;
a volunteer;
a coach;
other member of staff;
an official;
a parent;
a member of the public.
How to raise a concern about a child or an adult at risk at the club
If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999.
Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to the Club Welfare Officer. The Club Welfare Officer will pass the details of the concern on to the LTA Safeguarding Team at the earliest opportunity and the relevant local authority and the police will be contacted, where appropriate.
If, however, the whistle blower does not feel comfortable raising a concern with the Club Welfare Officer, the whistle blower should contact the LTA Safeguarding Team directly on 020 8487 7000, the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000.
The Club Welfare Officer can be contacted on: 07905 832 024
Information to include when raising a concern
The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:
their name and contact details (unless they wish to remain anonymous);
names of individuals involved;
date, time and location of incident/circumstance; and
whether any witnesses were present.
What happens next?
All concerns raised by a whistle blower about the well-being of a child or an adult at risk will be taken seriously and every effort will be made to deal with each concern fairly, quickly and proportionately.
If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the club or the LTA Safeguarding Team, the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing help@nspcc.org.uk.
Support
The club will not tolerate any harassment, victimisation or unfair treatment of, and will take appropriate action to protect, whistle blowers when they raise a concern in good faith.
Codes of Conduct
All members of staff and volunteers agree to:
Prioritise the well-being of all children and adults at risk at all times
Treat all children and adults at risk fairly and with respect
Be a positive role model. Act with integrity, even when no one is looking
Help to create a safe and inclusive environment both on and off court
Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language
Report all allegations of abuse or poor practice to the club Welfare Officer
Not use any sanctions that humiliate or harm a child or adult at risk
Value and celebrate diversity and make all reasonable efforts to meet individual needs
Keep clear boundaries between professional and personal life, including on social media
Have the relevant consent from parents/carers, children and adults before taking or using photos and videos
Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)
Refrain from smoking and consuming alcohol during club activities or coaching sessions
Ensure roles and responsibilities are clearly outlined and everyone has the required information and training
Avoid being alone with a child or adult at risk unless there are exceptional circumstances
Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle
Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
Not have a relationship with anyone under 18 for whom they are coaching or responsible for
Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them
All children agree to:
Be friendly, supportive and welcoming to other children and adults
Play fairly and honestly
Respect club staff, volunteers and Officials and accept their decisions
Behave, respect and listen to your coach
Take care of your equipment and club property
Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity
Not use bad, inappropriate or racist language, including on social media
Not bully, intimidate or harass anyone, including on social media
Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events
Talk to the club Welfare Officer about any concerns or worries they have about themselves or others
All adults agree to:
Positively reinforce your child and show an interest in their tennis
Use appropriate language at all times
Be realistic and supportive
Never ridicule or admonish a child for making a mistake or losing a match
Treat all children, adults, volunteers, coaches, officials and members of staff with respect
Behave responsibly at the venue; do not embarrass your child
Accept the official’s decisions and do not go on court or interfere with matches
Encourage your child to play by the rules, and teach them that they can only do their best
Deliver and collect your child punctually from the venue
Ensure your child has appropriate clothing for the weather conditions
Ensure that your child understands their code of conduct
Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations
Provide emergency contact details and any relevant information about your child including medical history
This Policy is reviewed every two years (or earlier if there is a change in national legislation).
This Policy is recommended for approval by:
Club Committee Chair: Tim Dickinson Date: 06.09.20
Club Welfare Officer: Sandra Bell Date: 06.09.20
Appendix A: Glossary of Terms
Safeguarding: protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that children are growing up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances. Enabling adults at risk to achieve the outcomes that matter to them in their life; protecting their right to live in safety, free from abuse and neglect. Empowering and supporting them to make choices, stay safe and raise any concerns. Beginning with the assumption that an individual is best-placed to make decisions about their own wellbeing, taking proportional action on their behalf only if someone lacks the capacity to make a decision, they are exposed to a life-threatening risk, someone else may be at risk of harm, or a criminal offence has been committed or is likely to be committed.
Abuse and neglect
Physical abuse: A form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child or adult at risk. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness
Sexual abuse: Involves forcing or enticing a child or young person to take part in abuse sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children
Emotional abuse: The persistent emotional maltreatment of a child or adult at risk such as to cause severe and persistent adverse effects on their emotional development. It may involve conveying to a child/ adult at risk that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person; not giving them opportunities to express their views; deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed, including interactions that are beyond a child or adult at risk’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing them participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyber bullying), causing a child or adult at risk to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.
Neglect: The persistent failure to meet a child/ adult at risk’s basic physical and/or psychological needs, likely to result in the serious impairment of their health or development. It may involve a parent or carer failing to:
provide adequate food, clothing and shelter (including exclusion from home or abandonment);
protect a child/ adult at risk from physical and emotional harm or danger;
ensure adequate supervision (including the use of inadequate care-givers); or
ensure access to appropriate medical care or treatment.
It may also include neglect of, or unresponsiveness to, a child’s or adult at risk’s basic emotional needs. Neglect may occur during pregnancy as a result of maternal substance abuse.
Additional examples of abuse and neglect of adults at risk
Financial abuse: having money or property stolen; being defrauded; being put under pressure in relation to money or other property; and having money or other property misused.
Discriminatory abuse: treating someone in a less favourable way and causing them harm, because of their age, gender, sexuality, gender identity, disability, socio-economic status, ethnic origin, religion and any other visible or non-visible difference.
Domestic abuse: includes physical, sexual, psychological or financial abuse by someone who is, or has been a partner or family member. Includes forced marriage, female genital mutilation and honour-based violence (an act of violence based on the belief that the person has brought shame on their family or culture). Domestic abuse does not necessarily involve physical contact or violence.
Psychological abuse: including emotional abuse, threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.
Organisational abuse: where the needs of an individual are not met by an organisation due to a culture of poor practice or abusive behaviour within the organisation.
Self-neglect: behaviour which threatens an adult’s personal health or safety (but not that of others). Includes an adult’s decision to not provide themselves with adequate food, clothing, shelter, personal hygiene, or medication (when indicated), or take appropriate safety precautions
Modern slavery: encompasses slavery, human trafficking, criminal and sexual exploitation, forced labour and domestic servitude. Traffickers and slave masters use whatever means they have at their disposal to coerce, deceive and force individuals into a life of abuse, servitude and inhumane treatment.
A person who is being abused may experience more than one type of abuse
Harassment, and bullying are also abusive and can be harmful
Female Genital Mutilation (FGM) is now recognised as a form of physical, sexual and emotional abuse that is practised across the UK
Child Sexual Exploitation is recognised as a form of sexual abuse in which children are sexually exploited for money, power or status
Child trafficking is recognised as child abuse where children are often subject to multiple forms of exploitation. Children are recruited, moved or transported to, or within the UK, then exploited, forced to work or sold
People from all cultures are subject to abuse. It cannot be condoned for religious or cultural reasons
Abuse can have immediate and long-term impacts on someone’s well-being, including anxiety, depression, substance misuse, eating disorders and self-destructive Conducts, offending and anti-social Conduct
Those committing abuse are most often adults, both male and female. However, child-to-child abuse also takes place.
Appendix B: What to do if a disclosure from a child or adult at risk is made to you:
Listen carefully and calmly to the individual
Reassure the individual that they have done the right thing and what they have told you is very important
Avoid questioning where possible, and never ask leading questions
Do not promise secrecy. Let the individual know that you will need to speak to the Welfare Officer/LTA Safeguarding Team because it is in their best interest. If you intend to speak to the police or social care, you should let them know this too.
Report the concern. In an emergency, call the police (999), otherwise talk to the Welfare Officer/LTA Safeguarding Team as soon as possible. Do not let doubt/personal bias prevent you from reporting the allegation
Record details of the disclosure and allegation using the LTA Reporting a Concern Form. Make certain you distinguish between what the person has actually said and the inferences you may have made. Your report should be sent to the LTA Safeguarding Team within 48 hours of the incident. If you do not have access to this document, write down the details using what you have available then sign and date it.
Appendix C: Reporting a Safeguarding Concern outside the Tennis Environment
What to do if you are worried that a child is being abused outside the tennis environment (e.g. at home, school or in the community) but the concern is identified through the child’s involvement in tennis