danita.cobble@bullitt.kyschools.us
3/12/2021
The document is from Shelby County, but you can use the same information. Click HERE to access the site.
Are you new to Chrome or looking for ways to speed up your Chrome usage? This website will walk you through everything from the basics to the more advanced. Click HERE to access the page.
Alice Keeler shows you how to get started with Google Slides. She starts at the VERY beginning and you can proceed at your pace. If you get stuck or have questions, please don't hesitate to contact me! Click HERE for more information.
Alice Keeler explains better than most how to use Google Slides. She walks you through 4 steps to help you get started with collaborating in Google Slides.
Multiple people can type on the same Google Slides at the same time!
There is no save button so you can have 100% confidence that you always have the correct version.
Even if you do not name the Slides, it STILL saves to your Google Drive.
Go to Google Drive and click on the NEW button and choose Slides. (Note: You can also go to slides.google.com), Click in upper left to name the Google Slides.
First icon in toolbar is the plus icon. Click tiny triangle to add a layout.
When editing slides, look in the bottom right for the “Explore” button. Explore reads your slides and makes design suggestions.
Present your slides with the Present button in the upper right. Click on the tiny triangle and choose to present with Q&A. Click on “Start new” and tuck the question window in corner of the screen. Bring back up to show questions. Instead of using Google Slides to talk at students, hear from them! Interact!
Alice Keeler walks you through how to use the SHARE button in Google Slides.
G Suite is a COLLABORATION tool! It is important that you know how to COLLABORATE and edit the same Google Apps document with others. Share button is located in the upper right hand corner of Google Docs, Sheets, and Slides. By default, your Google Docs are private and saved in Google Drive.
Type in the email address of the person you want to collaborate with. This will give them edit access.
Click on the tiny arrow next to the pencil to change to view or comment access.
Click on “Advanced” in the bottom right hand corner.
Click on “Change” to change from Private.
Choose 2nd option: “Anyone with the link.”
Notice the option for “Can view.” You can click and change to “Can edit” or “Can comment.”
Alice Keeler shows us how to change the formatting in G Suite products.
G Suite users get excited about 3 dots or a tiny triangle!
Look for tiny triangles… CLICK ON THEM!
Look for 3 dots (more options) menus… CLICK ON THEM!
Create a Google Slides!
Notice the tiny triangle next to the image icon in the toolbar. This gives you multiple options for uploading an image. Try “Camera” to insert a selfie.
Add a textbox to a slide. Notice the 3 dots that now appear in the toolbar “more.”
Click on “Format options” in the toolbar.
NOTICE THE TINY TRIANGLES! Do not wonder, click on them!
Notice all the tiny triangles in Google Slides and all Google products! Click on the 3 dots and tiny triangles!
Alice Keeler shows us how to design a Google Form.
Start with Google Drive! http://drive.google.com
You can also go to http://forms.google.com
Probably what you are trying to do in a Google Doc would be better in a Google Form.
Click on the 3 dots menu in the upper right.
Choose preferences in the menu!
All FUTURE Google Forms will automatically collect email addresses if you select for them to.
Close the Form. Make a new one.
Notice the tiny triangle! Click to change from Multiple Choice to other question type.
Use the floating toolbar on the side to click the plus icon to add a new question.
Click the Send button
Click the link icon (2nd one) and click the Copy button. Share the link!
Note: You can find the Google Form and the responses in Google Drive.
Alice Keeler shows us how to get our Google Forms responses in a Google Sheet.
It is not automatic, but you can send your Google Form responses to a spreadsheet.
Find your Google Form in Google Drive.
Click on the tiny triangle in the search box at the top of Google Drive.
Select FORMS as the type.
Tip: You can also go to forms.google.com and find your Google Form there.
There are 2 tabs in Google Forms. Questions and Responses. Click on the Responses tab to view submitted responses along with summary charts.
Look for the green spreadsheet icon on the Responses tab. Click on this to create a Google Sheets spreadsheet. A COPY of the Google Form responses are sent to the spreadsheet.
Notice on the Responses menu there is a 3 dots menu.
You can use the 3 dots menu to “Delete all responses.” The data is still in the spreadsheet. This allows you to reuse the Google Form.
Alice Keeler shows us how to find the version history for our files.
A paradigm shift to using G Suite is that you do not need to make copies!! Copies kill collaboration. I have been using the same Google Doc for over 7 years for my syllabus. NO copies, just a new version. In Docs, Sheets, Slides, and Drawings use the File menu to view the “Version history.”
Google Apps have NO save button. Automatic saves are in the Version history!
You can manually name a version. By default many versions are saved by the date stamp. This is great but also frustrating if you’re trying to find a particular moment of edits. If you make a major change, consider naming the current version to make it easy to get back to.
Choosing to “See version history” allows you to review what your document looked like over time. This can be handy to see if students copied and pasted off the internet by having a large amount of work within one revision. See who edited what when.
Version history is stress free collaboration!
G Suite is a collaboration suite. However, it can feel risky to allow others to edit your document. NO WORRIES. If your collaborator messes up the document, use the version history to put it back to the way you had it. STRESS FREE.
Alice Keeler shows you how to get started with Google Drive.
Automatically, every time you create a Google Apps file it is saved in Google Drive. To find your files, go to drive.google.com.
On the left hand side click on Recent.
If you single click on a file in Google Drive some menu options come up. Be familiar with the toolbar along the top. Hover over each icon to see what they do. Do not forget to click on the 3 dots menu!
Single click and press P for preview.
Preview is super helpful since it loads faster than opening the file. This is especially handy when reviewing student work. Use the right arrow to go to the next file.
When in a folder or My Drive you can sort the files. Click on “Name” to sort by document title.
Next to “Last modified” is a tiny triangle. Click on this to sort “Last opened by me.”
Sort files both by “Last modified” and “Last opened by me.” Both give you valuable information to help you provide students feedback.
Using Google Chrome, try installing the Drive20 Chrome extension. When in a folder in Google Drive, click the Drive20 Chrome extension to open 20 Google Apps all at once.
Tip: Sort your Google Drive folder “Last opened by me” where files you open go to the bottom. This way when you click Drive20 it opens files you have not looked at yet.
Look for the sort arrow next to the tiny triangle so sort in reverse order!
Alice Keeler shows us some great tips for Google Docs.
When creating a Google Doc use headings. Notice in the toolbar that it says “Normal text” next to the font style. For each section use Heading 1. This makes your document more accessible for screen readers but also automatically populates the document outline.
Notice in the left margin of the Google Doc is the document outline or the tongue. Click the outline tongue to see the document outline. Click on the elements to jump in the Google Doc.
If you want students to fill out an answer on a line, consider a Google Form. However, the practice of using _________ on a document to give students a place to enter their answer was old school thinking of printing and students writing on paper. Inserting a table gives students a spot to respond on the document.
The default for a Google Doc is editing mode. However, when collaborating you may have need to switch to Suggesting mode. When I am contributing to someone else’s document I click on the pencil icon in the toolbar and switch to Suggesting mode to allow the document owner to accept my edits rather than trying to find the edits.
I made this drip page in a Google Doc and copied and pasted.