Ambulatory Referrals identify staff physician

Ambulatory Referrals must have a supervising physician entered in the By Provider field

When a trainee enters an ambulatory referral order a supervising/staff physician must be entered in the By Provider field.

While trainees can enter and sign referral orders, a supervising physician must be named as the referring provider for Internal and Outgoing referrals.
Failure to enter the name of a supervising physician will prolong the processing of the referral and may lead to the referral being rejected.

STEPS FOR ENTERING AN AMBULATORY REFERRAL

Admitted patient

Ambulatory referrals that will be fulfilled outside of the building or at a future date after discharge are entered as an external order. Steps are:

Go to the Orders activity tab
Then to external orders (since it is outside the walls of your building)
Click + new order
Enter "ambulatory referral"
- - this will bring up the alphabetical list of all referral services by specialty.
  - select the appropriate one or refine your search term to a specific specialty.
The window that opens after accepting the service has fields to enter specifics for the referral.
- The first step is to confirm if this is an Internal or External referral. Internal referalls are to an AHS ambulatory clinic, External referrals are to community providers.
- In the By Provider field please enter the name of your supervising physician or the appropriate attending physician. More information about By Provider is included in the section below.
Select the appropriate clinic.
Enter or select the appropriate reason for referral.
Click Accept
Sign the order

Outpatient visit

To enter an ambulatory referral for a scheduled outpatient encounter, your steps are

Enter "ambulatory referral" in the order entry field
- - this will bring up the alphabetical list of all referral services by specialty.
  - select the appropriate one or refine your search term to a specific specialty.
After accepting the service a new window opens with fields to enter specifics for the referral.
The first step is to confirm if this is an Internal or External referral.
- - Internal referals are to an AHS ambulatory clinic,
  - External referrals are to community providers.
In the By Provider field please enter the name of your supervising physician or the appropriate attending physician.
Select the appropriate clinic.
Enter or select the appropriate reason for referral.
Click Accept
Then Sign the order

Specifying the Referring Provider

Ambulatory referrals require a referring provider. The name of the referring physician is identified in the By Provider of the ambulatory referral order.

While trainees can enter and sign referral orders, a supervising physician must be named as the referring provider for Internal and Outgoing referrals.
Identifying a staff physician in the By Provider field is required for the receiving clinic to schedule the appointment, to communicate information back to, and to follow up with if additional information is needed.
Not having a referring provider idenfied in the By Provider specified can result in the referral being rejected.

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