Move-In Information

Welcome to South Campus Commons!

Fall 2027 Move-In begins on Tuesday, August 24, 2027 at 12 p.m. We'll share more details by email during the first week of August, so keep an eye on your @umd.edu inbox!

We will have the most staff and move-in assistance available on Tuesday, August 24, 2027. If you can’t arrive that day, no worries! You can still check in at the Clubhouse after August 24. Please note, we cannot accommodate early move-in requests for any reason.

General Check-In Procedures

Planning for your apartment

To check-in, first head to the Clubhouse Office, where you will check in, pick up your keys, and begin moving into your apartment. Be sure to bring a photo ID (your University of Maryland ID is preferred). Before arriving, check the Resident Portal to make sure your account balance is $0.00. If you plan to register a vehicle, bring your valid driver's license and proof of registration.

To help make move-in easier, dress for the weather and consider bringing a hand truck to transport your belongings. The Courtyards is a garden-style community with no elevators, so be prepared to navigate stairs if your apartment is not on the first floor. Please also leave pets at home, as pets are not permitted on The Courtyards property.

We recommend packing a small bag of essentials that you can easily access on move-in day, including:

Toilet paper
Shower curtain
Water and snacks
A change of clothes

We know moving can be stressful, and we'll do our best to make check-in as quick and smooth as possible. A little preparation can go a long way towards helping you settle into your new home!

If you have questions regarding move-in, please feel free to contact us via email at thecourtyards@cocm.com or via phone at (301) 314-2466.

Wondering what's already in your apartment? Use these lists to help plan what to pack before you arrive.

What's Included:

Bed and full-sized mattress
Dresser and desk
Couch, coffee table, and entertainment stand
Microwave
Refrigerator and freezer
Stove and oven
Dishwasher and garbage disposal
Washer and dryer
Wi-Fi

What To Bring:

Toiletries
Kitchen and cooking utensils
Pots and pans
Television
Shower curtain
Decorations and other personal touches
Patio furniture

Before you arrive, be sure to register for your Resident Portal. You'll use it to complete your Room Condition Report after moving in, submit maintenance requests, and pay your bills.

Room Condition Reports

Before you settle in, take some time to check the condition of your bedroom and shared apartment spaces. Completing your Room Condition Report (RCR) documents the condition of your apartment when you move in and helps protect you from being charged for damage you didn't case.

When you move out, the Courtyards staff will inspect your apartment and compare its condition with the information documented at move-in. Any damage charges will be based on that assessment. If you don't submit an RCR, your apartment will be assumed to have been in satisfactory condition, with no damage, when you moved in. This means you could be held responsible for damage that was already there.

You can complete your RCR through your Resident portal as soon as you've moved in and had a chance to inspect your apartment. You must submit your RCR within 15 days of your move-in date. After 15 days, the RCR expires and cannot be reopened for any reason. Don't wait until the deadline to complete it!

Inspect your apartment. Check your bedroom and shared spaces, including the walls, flooring, furniture, applicances, and bathroom fixtures.
Document any existing damage. Select the appropriate condition for each item and describe any damage in as much detail as possible. Include measurements, locations, and specific descriptions whenever possible.
Submit your RCR. Review your entries before submitting, and consider saving or emailing yourself a copy for your records.

Take your time during the inspection, and be thorough. Documenting existing damage now can help prevent confusion when you move out.

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