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Below is important information if you select same bed during the renewal process for the Commons 2027-28 lease period.
What does “same bed” mean? You are staying in your same bedroom for the 2027-28 lease period. You don’t have to move-out on Thursday, July 29. You also will get to stay during the transition period of Thursday, July 29 to Sunday, August 22.
Lease Transition Requirements Between Thursday, July 29 at 12pm – Sunday, August 22
Lease Transition Requirements Between Thursday, July 29 at 12pm – Sunday, August 22
The last day of your 2026-27 lease is on Thursday, July 29 by 12pm. If you selected to remain in the same bedroom for the 2027-28 lease year, you are not required to move out of your space.
The Make Ready Team that prepares apartments by August 22 consisting of maintenance, cleaning, and painters, will be accessing apartments between 8am – 8pm between July 29 and August 22. They will not be entering occupied bedroom spaces for the make ready process. There will NOT be a notice of dates/times between July 29 – August 22 that maintenance, cleaning, painters, etc. will be entering units. All staff will knock on front doors for 20-25 seconds prior to entering.
South Campus Commons staff will be entering apartments starting on Thursday, July 29 to complete a move-out inspection.
The lease states that residents may be charged a $450 violation fee if you do not comply with preparing your apartment during the July 29 – August 22 transition period. It is our hope that you work with us in helping create a great first impression for your future roommate(s).
What do I have to do for the transition period of July 29, 2027 – August 22, 2027? The South Campus Commons Team works diligently to get apartments ready for new students that are moving in on Sunday, August 22, 2027. To make sure your future roommate has a great experience on August 22, we need you to do the following by July 29 at 12pm, at the latest:
Kitchen
Kitchen
All Kitchen items must be in cabinets and cabinet space needs to be made for your new roommates. (Example: If you live in a 4 bed/2 bath and getting two new roommates, at least 50% of the cabinet space should be empty for new roommates.)
The sink, stove, and counter tops must be free of personal items. Staff must be able to access these areas to clean thoroughly.
The refrigerator must be cleaned out and kept clean during the transition period. Fridge space needs to be made for your new roommates. Move all refrigerator door and bottom shelf items to upper shelves. Dispose of any unwanted food items. (Items should not be stored on top of the fridge or in the refrigerator door so cleaners can properly clean).
Shared Bathrooms
Shared Bathrooms
All personal items in the bathroom must be off the countertops, bathtub, sink, floors and medicine cabinets.
Cabinets and sink vanity must be emptied of all items.
All bathroom items should be stored in the individual bedroom except the shower curtains may be left on. (If the person you are sharing the bathroom with is a same bed resident you don’t have to do this. If the person you are sharing the bathroom with is moving out on July 29 you do have to do this.)
Common Area
Common Area
All non-South Campus Commons items and decorations must be removed from the common area taken down from the walls and ceiling. TV’s can remain in common area. (Examples of items to be removed: posters, pictures, lights, plants, etc.)
Furniture items from persons not on the current lease term should not be stored in the apartment. If your roommate moves out on July 29 and leaves items in kitchen/living room behind, we are going to assume they are yours. Please alert us by emailing us at southcampuscommons@cocm.com by Friday, July 30 by 12pm if your roommate left items behind in the kitchen/living room. After this date we consider anything in the apartment common area to be owned by people staying for the 2027-28 lease period.
Your apartment must remain like this from July 29, 2027 – August 22, 2027 at 5pm. This helps our cleaning team, maintenance team, painters, etc. to prepare the apartment so that your future roommate has a welcoming move-in experience. If you plan on being away during the period of July 29 – August 22 you will need to ensure this is completed before departing.
Other Important Information
Other Important Information
The Make Ready Team that prepares apartments by August 22 consisting of maintenance, cleaning, and painters will be accessing apartments between 8am – 8pm between July 29 and August 22. They will not be entering occupied bedroom spaces for the make ready process. There will NOT be a notice of dates/times between July 29–August 22 that maintenance, cleaning, painters, etc. will be entering units. All staff will knock on front doors for approximately 20-25 seconds prior to entering.
On July 29 a Commons staff member will place a red dot sticker on your bedroom door knob. This will serve as an extra means of communication to staff to not enter your bedroom space. Our team works every day from 8am-8pm to get units ready by the August 22 move-in date, and this red dot helps them to know what bedrooms to enter and which bedrooms not to enter. If for any reason your red dot falls off, please email southcampuscommons@cocm.com immediately.
The lease states that residents may be charged a $450 violation fee if you do not comply with preparing your apartment during the July 29 – August 22 transition period. It is our hope that you work with us in helping create a great first impression for your future roommate(s).
After cleaners have entered your apartment between July 29 and August 22 it will be your responsibility to maintain the cleaning so that your future roommate walks into a clean apartment on move-in day. Prior to Sunday, August 22, the South Campus Commons Team will be giving your apartment a final inspection and your apartment must be ready for your new roommate by this date and time. Anything not in compliance (or if the common area is not clean for your new roommate) would be eligible for a $450 violation fee.
What if everyone in my apartment is returning same bed? If you fall under this category, we will not turn your apartment because all of you are coming back for 2027-28. However, if that were to change and one of your roommates were to transfer their lease, that immediately changes your apartment status, and we would need to turn the common area for a new roommate. If that were to happen all apartment occupants will have to get their apartment turn ready by July 29 at 12pm.
You cannot let your new roommate or their belongings into the apartment prior to move-in day on August 22.
On August 1 your first installment is due for your new 2027-28 lease.
*This installment is applied towards your 2027-28 lease. You are not paying for July 29 – August 22 because this is the lease transition period. Your new lease begins on August 22, 2027 and concludes on July 27, 2028. The total rate of your apartment type is divided into 12 installments with the first installment due on August 1, 2027.
If you have any questions, feel free to contact us in the South Campus Commons Housing Office via email southcampuscommons@cocm.com or call us at 301 314 2499. We are here to help! Thank you so much for helping to create a welcoming environment for your new roommate(s)!
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