Day of Meet Information

Coaches,

Thank you again for your participation in the 2025 Zach Peiffer Invitational. Please review the information below carefully, as it includes important updates regarding entries, scratches, relays, warm-ups, meet-day procedures, and communication expectations. I will send a link when the psych sheets are ready to go. 

New Entries & Scratches

• No new entries will be accepted. (I will confirm with you tomorrow if you have sent me entries that need to be adjusted) 

• Scratches will be accepted until Thursday evening at 10:00PM.

  • Please email all scratches to: coachchubb@gmail.com 

• We will provide scratch sheets for relay corrections and relay cards when you enter the building on Saturday morning.

  • You may also declare a false start on these forms if needed.

Psych Sheets- Updated 12/09/2025 at 8:00 AM

How to Communicate Lineup Changes

Before December 11th - Any changes and scratches please send before Thursday at 10pm 

Please email any lineup changes to me. I will update the meet file and send the revised entries back to you for approval. If you have changes after this time you will have a chance to make changes on Saturday morning. 

Meet Day – December 13

If you have changes due to scratches or no-shows:

• A clipboard will be available upstairs in front of the ramp for relay changes and lineup adjustments.

• Please complete these changes prior to the scratch meeting.

• This process is intended to reduce meeting time and streamline the start of the meet.

Please double-check your entries before the scratch meeting and ensure the following:

Event & Relay Rules

• Each swimmer may enter a maximum of 4 events (diving counts as an event).
  Options include:

  • 2 individual + 2 relays OR

  • 1 individual + 3 relays

• Teams may enter unlimited swimmers in individual events.

• Teams may enter a maximum of three relays per relay event.

• For the 500 freestyle (Events 13 & 14):

  • There will be 3 heats per event, capping the field at 18 swimmers total.

  • If your swimmer is cut due to overflow, you may place them in another event. 

Warm-Up Times, Timeline & Meet-Day Notes

• Coaches Scratch Meeting:
  8:00 AM in the Red Land Main Lobby Entrance.
  Enter through the main gym and exit toward the far hallway.
  Please ensure at least one coach from each team attends.

• Relay Cards:

  • Cards will list the relay participants you submitted.

  • To change a relay, write the swimmer’s first and last name.

  • Circle the swimmer starting the race and assign numbers to the remaining swimmers to indicate correct order.

  • The first swimmer in the relay should hand the card to the lane timer.

• Estimated End Time:
  Approximately 3 PM.
  An updated timeline will be sent and posted on the Cedar Cliff Swimming and Diving Page.

• Meet Program:
  The program will be uploaded to the Zach Peiffer Invitational Website
  QR codes will be posted at the natatorium for spectators and athletes to view unofficial heat sheets.
  Each team will receive one printed copy before the meet—available at the Meet Management Office near the starter’s end of the pool.

• 10-Minute Break After Butterfly: (subject to change based on officials needs day of meet)
  Diving well will be open for warm-up and cool-down.
  A lifeguard will be on duty throughout warm-ups and the meet.

• Warm-Up Lane Assignments:
  Lane assignments are based on projected athlete numbers (approx. 10 per lane).
  Finalized assignments will be provided after entries are confirmed.

Timers Needed

We may need additional volunteer timers.

Please notify your parents that admission is free for those who volunteer to time.
Their help is greatly appreciated in keeping the meet running efficiently.

Safety & Facility Reminders

Footwear

Hallway floors can be slippery when wet.
Please remind swimmers to wear appropriate footwear and walk—especially in the hallway areas. Slides and footwear encourages behind the blocks. No Street shoes. 

Clean-Up Expectations

Please remind your swimmers to throw away their trash in the bins located outside the gym.
Thank you for helping keep the facility clean.

Athletic Trainer

An athletic trainer will be on site for the duration of the meet and will be stationed near the gym.

If you have any questions about entries, scratches, relays, or meet procedures, please do not hesitate to reach out by phone or email. (Phone is faster) 

We look forward to a smooth and exciting meet!