Incremental funding request

Organizations may request funds from the Cardinal Booster Club general account or the CBC concessions account. Requests should be for an expressed purpose and should comply and be in accordance with all CBC by-laws. All requests should be made in writing and be submitted to the President of CBC.  In proposals where a product or service is being sourced from an outside vendor, the requester should obtain estimates from a minimum of two different suppliers prior to requesting funds.

CBC Schedule of Authorization

Requests made between general meetings can be approved at CBC board discretion, as per the CBC by-laws through the following schedule:

• • Up to $250.00 can be approved by the CBC President

  • Up to $500.00 can be approved upon majority vote by the CBC Board

  • Any request over $500.00 should be presented at the next general meeting but should be provided to the President at least one week prior to the next scheduled meeting for consideration on the agenda.

    • A motion must be made and a vote taken for requests over $500.00

    • CBC members in good standing may make motions and vote

Guidelines for researching and structuring a funding request

• Member organization requesting the funds and the person who will be representing the proposal

• How many member organizations does the proposal impact?  When requesting funds from the CBC general funds, it is desired that the funds impact at least 3 organizations

• Is the request associated with a concession stand? If so, please specify which stand this request impacts: Stadium, Gym or East Sports Complext (ESC)

• Ensure you can describe what is being requested and why.  Is the proposal for:

  • Software, a service, hardware, machinery, sports or musical equipment, etc.

  • replacement of an existing item or the purchase of something new that JPIIHS does not have today

  • If the proposal is for tangible equipment or supplies, is there a space to securely store the item(s)

  • Are any facility modifications required to use the item (electrical, cabling, plumbing)

  • Are there recurring fees (service costs or licensing) required to use the item?  If so, what is the plan for funding future service or licensing costs?

  • Are there ongoing expenses (including regular maintenance) associated with this item after its initial purchase?  If so, what is the plan for meeting these maintenence requirements?

  • What supplier do we plan to obtain the item/service from?  Is this a supplier JPIIHS has used before?

  • Has there been any discussion between the CBC member organization and JPIIHS about sharing the cost?

  • Have we explored obtaining a donation for the item?

  • Have we asked for a discount on the item?