Chaperone Agreements

Chaperone Form - 2025/2026 - Please complete if your dancer is 11+ by January 1st

Chaperone Agreement

Dancers being chaperoned will be required to complete a chaperone agreement for each competition. Dancers, Parents/Guardians, and the Chaperone will be responsible for signing each document. Please read below to know what this document looks like.

STUDENT BEHAVIOUR AGREEMENT - CHAPERONED DANCERS

Participation by students in competition and travel events can significantly complement our students’ dance education.  Care must be taken to ensure trips are organized in a manner that maximizes educational benefit and ensures student protection and safety.  With the privilege of taking part in this exciting opportunity, come certain student responsibilities.

As a result, we are providing you with Bella Dance Academy’s behaviour agreement for the upcoming competition. These expected student behaviours are intended to assist all dancers, directors, and chaperones in having a safe and enjoyable experience.

We ask you to carefully read the following behaviour agreement.  Please initial beside each agreement to indicate that you have read and understand our expectations for the students you are chaperoning. 

Student Behaviour Agreement:

1. ____ Students agree to comply with the behaviour agreements. 

2. ____ Students are expected to participate in all competition related activities to the best of their ability. 

3. ____ Students will remain supportive, encouraging, and kind to all members of their team. 

4. ____ Students are not permitted to have their cell phones backstage. 

5. ____ Students must be mindful when posting to Social Media while travelling. Students will not post images of other dancers, chaperones, or Directors without their permission, and will only post safe and kind messages to Social Media.  

6. ____ While travelling, students are bound by all laws and regulations of that province.

7. ____ It should be understood by each student that they are an ambassador of their family, Bella Dance Academy, the Bella Beats, and of the Director.  Students should behave in a manner that is respectful of everyone involved and shall not compromise the safety or emotional wellbeing of other dancers, chaperones, directors, other parents, or others involved in the trip.

8. ____ Students are not allowed to drink alcohol or use drugs at any time. Use of drugs or alcohol, or the commission of a criminal act on the trip will result in the student being sent home early from a trip and further consequences may be administered upon return to Yellowknife. 

9. ____ Students will be courteous and considerate of all members of this experience: including fellow dancers, teachers, chaperones, adjudicators, waiters, attendants, etc.

10. ____ Language should reflect the respect we have for each other and for ourselves. Inappropriate language (vulgar, blasphemous) is offensive and socially unacceptable, and presents a poor image to others.

11. ____ Students will treat hotel rooms, dressing rooms, vehicles, and any other location with respect and assist in maintaining tidiness. Any damages caused by a student will be at the student’s and parent’s expense. 

12. ____ Students will be on time for all activities/excursions and attend all events.

13. ____ Curfews must be observed at all times.  Students may not deliberately leave the hotel room at night (or otherwise). The only students allowed in a hotel room overnight are those assigned to that hotel room. 

14. ____ Students may not deliberately stray from the group nor attend or partake in any unauthorized excursions. 

15. ____ Students may not drive at any time, nor get piercings or tattoos while on the trip.

16. ____ Students are expected to obey the Directors, chaperones and any other activity leader / teacher during the trip.

17. ____ Students are expected to study / complete homework during scheduled homework times throughout the trip.
    
    

STUDENT BEHAVIOUR EXPECTATION FORM

Student’s Signature

I have read and fully understand the student behaviour agreements set out in pages 1 and 2 and agree to abide by them completely. I understand and agree that if I act in a manner that is not in accordance with these student behaviour agreements while travelling with the Bella Beats Competition Team, I may be sent home at my parents’/guardians’ expense. Should I be sent home under these circumstances, I understand that I may be making the trip accompanied by a chaperone and I understand that my parents would cover the cost of transportation for myself and the chaperone.

Student’s Signature: ______________________________________  Date:___________________________

Parents’/Guardians’ Signatures

I have read the student behaviour agreements with my dancer.  I understand that violation of the student behaviour agreement(s) could result in my dancer’s immediate return home and that further disciplinary action could be considered by the Director (such as removal from the Competition Team) upon my or my/dancer’s return. No other variations to set travel plans will be accommodated during the trip. If other arrangements need to be made, I will provide written, signed notice prior to leaving. 

Parent’s/Guardian’s Signature: ______________________________  Date:__________________________

Parent Responsibility to pay for cost of return trip – Parents’ Signatures:

I understand and agree that if my dancer acts in a manner that is not in accordance with the student behaviour agreement while they are travelling with the Bella Beats Competition Team, my dancer could be sent home, at the discretion of the Director’s, at my sole expense.  Should my dancer be sent home under these circumstances, I understand and agree that my dancer will be making the trip accompanied by a chaperone and that I will be required to pay the full transportation costs from the closest airport to Yellowknife for my dancer and chaperone.

Parent’s/Guardian’s Signature: ______________________________  Date:__________________________

Chaperone’s Expectations

 1. The primary role of the chaperone is to supervise their assigned dancers during the entire trip.

a. Chaperones are responsible for respecting and enforcing the studio policies and expectations.

b. Chaperones are to help keep track of the dancers at all times. This includes the hotel, competitions, backstage, and any outing not listed above.

c. Chaperones are responsible for making sure their assigned dancers get adequate sleep as well as enough to eat and drink.

d. Chaperones are responsible for getting their dancers to the meeting areas on time.

e. Chaperones may be responsible for handling their assigned dancers’ money and making sure that they budget well during the trip.

 2. Chaperones are to ensure that the dancers are behaving and representing themselves, their team, their Directors and the studio in a positive manner. We expect each and every dancer to act as a professional, polite and poised young dancer at all times.

 3. Chaperones are expected to be positive role models for all of our team members. Please lead by example.

4. Chaperones are expected to be aware of what they are posting on Social Media, and are not to post pictures of students, other dancers, teachers, adjudicators, etc. without permission. Pictures are not permitted backstage, and videos are not to be taken during competition. 

5. Chaperones acknowledge that any and all information which they are given or become party to concerning any student, family, teacher or other such person will be kept strictly confidential. They will not discuss, publicise, distribute, or otherwise share any such information with any person or organization other than with other staff of Bella Dance Academy.