Beehive Update Notes

07/28/2025 Release Notes

Web App Build version: 0.0.93

iPad app build version: 1.0 (92)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         Fixed an issue where EULAs could not be sent via weblink in the following scenario: “service user has 2 PSPs. One PSP has completed EULA and completed all surveys. But one PSP has not yet completed the EULA.” Now you can send a weblink to the PSP who has an incomplete EULA

Updated and New Features

·         Added Hindi localization to Beehive

·         Added Subtitles to Korean and Hmong EULA videos

Features in Upcoming Releases

·         Languages: Thai (estimated by end of August)

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: August 29, 2025

07/28/2025 Release Notes

Web App Build version: 0.0.93

iPad app build version: 1.0 (92)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         Fixed an issue where EULAs could not be sent via weblink in the following scenario: “service user has 2 PSPs. One PSP has completed EULA and completed all surveys. But one PSP has not yet completed the EULA.” Now you can send a weblink to the PSP who has an incomplete EULA

Updated and New Features

·         Added Hindi localization to Beehive

·         Added Subtitles to Korean and Hmong EULA videos

Features in Upcoming Releases

·         Languages: Thai (estimated by end of August)

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: August 29, 2025

06/30/2025 Release Notes

Web App Build version: 0.0.91

iPad app build version: 1.0 (91)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed an issue where hovering over the informational icon for “Is this your primary support person” during support person registration would cause Beehive web app to crash.

• Fixed an issue where service users and PSPs who had completed surveys but had not completed the EULA (because surveys were entered by staff via data-entry method) could not receive a weblink after staff pushed the “resend weblink” button. Previously the logic was that the weblink would not send if all surveys in the current timepoint were fixed. We have updated this logic so that if the EULA is incomplete, you can send the weblink so that the service user or PSP can complete the EULA in Beehive. Automatic weblinks will not be sent, it is only the “resend weblink” functionality that can be used in this scenario. 

Updated and New Features

• Added Hmong localization to Beehive

• Updated Assignment Workflow for the EPI-CAL Trauma survey bundles (both the child and adult versions) when service users turn 18 to reduce workload of clinic staff regarding these bundles. Consider a service user who is less than 18 and has been assigned the “EPI-CAL Trauma Child” bundle (i.e. CATS Survey). Beehive will automatically do the following based on the survey status of the EPI-CAL Trauma Child Bundle on the individual’s 18th birthday:

  • If CATS survey is completed when client turns 18 --> No changes during this survey window. Beehive will automatically assign “EPI-CAL Trauma Adult” Bundle with PCL-LEC Survey at next survey window

  • If CATS survey is in-progress when client turns 18 --> allow user to finish CATS in the “EPI-CAL Trauma Child” Bundle in this survey window. Assign “EPI-CAL Trauma Adult” Bundle with PCL-LEC Survey at next survey window

  • If CATS survey is incomplete when client turns 18 --> Un-assign the “EPI-CAL Trauma Child”  bundle in this survey window and assign the “EPI-CAL Trauma Adult” Bundle with PCL-LEC Survey in this survey window and moving forward.

Features in Upcoming Releases

• Subtitles for Korean and Hmong EULA videos

• Languages: Hindi (Estimated by end of July), Thai (estimated by end of August)

• WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: July 31, 2025

06/03/2025 Release Notes

Web App Build version: 0.0.90

iPad app build version: 1.0 (90)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed an issue where users got an error (“Failed! Cannot read properties of undefined (reading ‘status’)”) message when entering a valid OTP

• Fixed an issue for UC Davis users where an extra submission screen was populating between entry of email address on login screen and redirection to UCD SSO login.

Updated and New Features

• For UC Davis users – we have added in domain recognition for the @health.ucdavis.edu domain. This means that when you enter a new UCD health email on the login page on Beehive, you will be automatically redirected to the UC Davis SSO page to complete the login process. Admin users at UCD clinic should make plans to update the email addresses for provider-level users as those user migrate to new UCD health email address. Login process will continue to work with the old email in the meantime.

• Added Korean and Khmer (Cambodian) localizations to Beehive

• Updated read-status functionality based on user feedback. Read-status is the process of showing a user which survey results and visualizations have already been viewed. Surveys which had not been viewed would be showed in bold text. Additionally, a green circle icon would show on the survey list to indicate there were survey responses that had not yet been viewed.

  • Read-status will now show for each individual user’s behavior. Previously, the read-status was based on the activity of the treatment team lead. With this update, the read status will be based on whether YOU, as the logged in user, have viewed that survey.

  • Survey results and survey visualizations are considered independent (because sometimes survey visualizations do not include all survey items in the parent survey). This means that if you view a survey visualization for a given survey, the survey results page for that survey will still show as unread until you look at the survey results page for it.

• • The green icon on the client list that shows there is new/unread data will show if there is unread client or PSP data. It will not appear if there is only new/unread clinician-entered data.

• Beehive will now display additional information when users hard-stop text messages

  • Existing functionality

    • If users text “PAUSE” to their Beehive weblink text messages, Beehive turns off the automatic weblink delivery and shows a message that the user has stopped texts.

• • • If users text STOP, STOPALL, UNSUBSCRIBE, CANCEL, END, or QUIT to their Beehive weblink text messages, the service provider that we use to send these text messages (Twilio) will no longer respond to Beehive requests to send text messages. The only way that text messages will resume in this scenario is for users to text “START” to the same number. This functionality is built into Twilio and our team does not have control over these words triggering these outcomes.

  • Previous Issue: Beehive was not processing or displaying when users would reply anything other than “PAUSE”. This may have created scenarios where a service user or primary support person turned off texts, forgot, and subsequently perceived a lack of weblinks as a bug or error.

  • New Functionality: If the user sends one of the above messages in Beehive, we will show it in two places

    • Weblink delivery method section of registration will say either “paused” (to indicate that the user replied PAUSE and that users can turn weblinks back on through Beehive) or “stopped” (to indicate that the user has replied one of the above words and that weblinks can only be turned back on by texting “START” to the designated Beehive phone number.

• • • Weblink resend workflow will now display a message if the user has stopped texts, and it will include the number to which the user must text “START” to resume weblinks

Features in Upcoming Releases

• Languages: Hmong, Hindi, Thai

• Optimizing survey assignment workflow when service users turn 18 (i.e., change from minor to adult status)

• WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: July 2, 2025

04/30/2025 Release Notes

Web App Build version: 0.0.88

iPad app build version: 1.0 (89)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed an issue where the Survey Name was errantly populating in survey instructions

• Improved scroll interaction on ipad app for new table-style visualizations

• Fixed an issue where Beehive shows an error message that Beehive is already open in another tab, even when no other tabs are open.

Updated and New Features

• New Survey Visualizations Available for the following measures:

  • Substance Abuse (client self-report)

• • Risk (Clinician-Entered Survey)

Features in Upcoming Releases

• Languages: Khmer (Cambodian), Korean, Hmong, Hindi, Thai

• Updates to read-status functionality based on user feedback

• WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: May 23, 2025

04/09/2025 Release Notes

Web App Build version: 0.0.85

iPad app build version: 1.0 (87)

Notable Bug/Issue Fixes

·         Fixed an issue where the “clients assigned” on provider page did not match the number of clients when sorting the client list by that same provider

·         Fixed an issue where the clinic filter selection was not working

·         Added missing translations to a few text strings

·         Fixed an issue where group admin users were unable to open survey completion from dashboard

·         Fixed an issue where survey digest emails were showing incomplete for fully completed clinician surveys

·         Fixed an issue where “clinician-data-entry-required” icon was errantly appearing for all clients in one clinic

·         Fixed an issue where the PDF of survey results was not showing which answers were selected for each question

Updated and New Features

·         Beehive (including surveys, EULA video, and on screen text) is now available in 3 additional languages: Farsi, Russian, and Tagalog

·         Updates to data that is included in aggregate data visualizations

o   Invalid scores (i.e. scores from surveys where not every question was answered) will no longer contribute to average scores anywhere in Beehive. This includes comparative data shown on both admin dashboards (e.g, network averages, group averages) and individual client pages (clinic averages).

o   On admin dashboards (i.e. comparative data that shows the network average), we have added a feature which allows EPI-CAL admin users to exclude certain groups/ clinics from this average. Up to this point, aggregate data at the network-level has included test data, which has watered down the usefulness of this comparative data. However, moving forward, these network averages will only include real data.

Known Issues That We Are Working to Fix

·         The icon which indicates there is missing data in a survey (encircled exclamation point) is not showing up on individual-level visualizations when individuals have selected “prefer not to say” as a survey response

Features in Upcoming Releases

·         Additional Survey Visualizations

·         Languages: Khmer (Cambodian), Korean, Hmong, Hindi, Thai

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: May 16

03/25/2025 Release Notes

Web App Build version: 0.0.84

iPad app build version: 1.0 (86)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         There was an issue reported where manually sent weblinks were not arriving immediately, and users would manually resend them again, which would invalidate the first link by the time it arrived. This is a confusing cycle to be caught in as a user. Since there are sometimes email delays that are not under the control of Beehive, application, we have added a message after the confirmation message to encourage users to wait at least 2 minutes before attempting to send another email. We will continue to monitor this issue and see if further changes to this workflow are required.

·         Fixed an issue on survey list pages where user was unable to view the estimated completion time on the last survey of a bundle

·         Fixed an issue where survey digest emails were errantly displaying an “incomplete” status

Updated and New Features

·         Improvements to search function on client list when searching by phone number

o   You can now search the client list for partial phone numbers (before the entire phone number was required)

o   When the match is a phone number (and not, for example, a part of the GUID), this will be indicated on the client list (see below image for example)

·         Survey status tab for clinician-entered surveys is now visible to Application Owner and Admin Users. This will help us to support teams. (Previously we have not been able to open this status page and it has made it hard to troubleshoot issues on this page when they are reported to us).

·         Updates to Survey User-Interface (UI) and User-Experience (UX) to help decrease time-to-complete surveys

o   Larger buttons and touch area are shown to decrease time it takes to interact with the button (https://www.sciencedirect.com/science/article/abs/pii/S0169814117302366) , so we have implemented this UI change in Beehive

o   Automatic-advancement on single-select multiple-choice questions has been shown to reduce survey completion time (https://pmc.ncbi.nlm.nih.gov/articles/PMC2940029/), so we have introduced this UX change in Beehive. Note, manual submission of questions will always be required for a) the last question of a survey, b) multi-select questions, c) text-response questions.

·         We have introduced restrictions to email changes to enhance security and avoid bugs.

o   In your profile, you will see you no longer have the ability to modify your own email address. The message “contact administrator to change” will display.

o   Provider-level users can ask a clinic admin or group admin in their clinic for support.

o   Clinic admin can ask a group admin in their clinic for support.

o   Group admin should ask their EPI-CAL point person for support if they need to change their own email address.

Known Issues That We Are Working to Fix

·         Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

·         The icon which indicates there is missing data in a survey (encircled exclamation point) is not showing up on individual-level visualizations when individuals have selected “prefer not to say” as a survey response

·         Fixed an issue where the “clients assigned” on provider page did not match the number of clients when sorting the client list by that same provider

Features in Upcoming Releases

·         Fix for excluding incomplete surveys from aggregate data

·         Languages: Farsi, Russian, Tagalog, Khmer (Cambodian)

·         Additional Survey Visualizations

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: April 10

03/06/2025 Release Notes

Web App Build version: 0.0.83

iPad app build version: 1.0 (85)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         Fixed an intermittent issue found during testing where the SMS weblink verification link would produce an error instead of verifying the number

·         Fixed an issue where the clinic filter was not working on the support requests page

·         Fixed an issue where users completing the “monthly clinic survey” would intermittently get an error when trying to complete the survey

·         Fixed an issue where Respondent ID was empty/blank in the Clinician Diagnosis and DUP survey report.

Updated and New Features

·         Chinese localizations are available

o   Display language options include Simplified Chinese & Traditional Chinese. This will determine the text that displays in the application for the user, including surveys.

o   If one of these options is selected for display language, user must also indicate what “spoken language” the client or PSP prefers: Cantonese, Mandarin, or Taiwanese. This will determine which EULA video is displayed for the user.

·         Ability to “select all” in clinic filter dropdowns. Previously you could filter information on pages to show ALL clinics you had access to or just ONE clinic. Now you can select as many as you would like (for example, 2 of 3 clinics) on pages with clinic filters.

o   One intentional exception: on the “monthly clinic survey” page, you can only choose one clinic at a time

·         Added “cross linking”/redirections to client list to make it faster to get to key workflows.

o   Click on the survey status column to be brough to the client’s survey status page (web app only)

o   Click on informational icons to be redirected to relevant pages

•    “Clinician data entry required” (red page with a question mark)à  the survey list for clinician-entered data

•    “Urgent clinical issues” (red bell) à urgent clinical issues list for that particular client

•   “Incomplete data” (yellow encircled exclamation point) à client summary page with missing data sections highlighted in red

•    “Client cell phone number needs to be verified” icon (red speech bubble that says SMS)à client registration page where you can resend the weblink verification SMS

·         To improve the efficiency of search function on client list page, users will be required to enter at least 3 characters to conduct a search. A reminder of this is available if you hover over the information icon.

Known Issues That We Are Working to Fix

·         Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

·         The icon which indicates there is missing data in a survey (encircled exclamation point) is not showing up on individual-level visualizations when individuals have selected “prefer not to say” as a survey response

Features in Upcoming Releases

·         Fix for excluding incomplete surveys from aggregate data

·         Languages: Farsi, Russian, Tagalog, Khmer (Cambodian)

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: March 21

02/21/2025 Release Notes

Web App Build version: 0.0.80

iPad app build version: 1.0 (82)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         Fixed the issue where client due dates and expiration dates were showing as “N/A” on the client list page

·         Fixed the issue where the data visualizations for some clients on their data pages do not reflect what is in the reports

Updated and New Features

·         Added more redirections to dashboard widgets

o   Action Items widget

• Click on “Clients with Incomplete EULA” to be brought to a version of the client list that includes only clients with an incomplete EULA

• Click on “Clients without diagnosis” to be brought to a version of the client list that includes only clients that have a blank registration diagnosis

• Click on “PSPs with Incomplete EULA” to be brought to a version of the client list that includes only clients who have at least one PSP with an incomplete EULA

• Click on “Open support requests” to be brought to the support request page

o   Urgent Clinical Issues widget

• Click on an issue to open it up directly on the dashboard (i.e. don’t have to click into “view all” in order to resolve them)

o   Clinics Summary Widget

•   Click on “total clinics” to be brought to clinics page

•   Click on “Clinic Providers” to be brought to providers page

•   Click on “Clinic admins” to be brought to admin page

•   Click on “Survey bundles” to be brought to Bundles & Surveys Page

•   Click on “Total Active Clients” to go to client list

•   Click on “View client demographics” text to go directly to the clinic summary page which shows visualizations of group-level demographics data

·         Added more detail to the Benchmarks widgets

o   You will now see the exact numbers that are contributing to percentages you are viewing

o   Descriptive information is available when you hover over these numbers

·         Added date filter to the benchmarks widget

o   Previously the visualizations shown on this page included all-time data

o   Now, the default setting will show you data over the past 4 weeks

o   Additionally, you can change the filter to select any date range you want to view

•   If you need to view all-time data, we recommend setting the filter to the date your clinic started using Beehive. All clinics started after 03/01/2021, so you can use this as a start date if needed

•   You can also look at data for any other period. For example, if you want to look at progress over the past 6 months, change the beginning date to six months before today’s date.

·         Added date filter to Clinic Summary page

o   Previously the visualizations shown on this page included all-time data

o   Now, the default setting will show you all clients active as of the date you are viewing the data (i.e. “today”)

o   Additionally, you can change the filter to select any date range you want to view.

•   If you need to view all-time data, we recommend setting the filter to the date your clinic started using Beehive. All clinics started after 03/01/2021, so you can use this as a start date if needed

•   If you want to view data for all clients active within a fiscal year, set the start date to the beginning of the fiscal year and end date to the final data of the fiscal year (i.e. 07/01/2023-06/30/2024 will summarize data for all clients who were active in your program during the 23-24 fiscal year).

·         Other filter updates

o   For consistency across the application, your selection on the clinic filter on any page will be maintained across pages. If you select a clinic filter on the dashboard, that same setting will be applied when you navigate to another page (e.g., client list). We have also added clinic filters to some pages (notifications, support requests, clinic view page) to make sure users can change this setting on any page if needed.

o   As a result of the redirections we added to the Action Items widget on the dashboard, we have added 3 more filter options to the client list along with a “reset” button

•   If you are not redirecting to the client list from the action items widget, you can manually add these new filters by selecting “more” and adding 1-3 of the filters

•   Hitting reset will return to the default value of ALL filters and remove the additional filters under “more” from view

Known Issues That We Are Working to Fix

·         Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

·         The icon which indicates there is missing data in a survey (encircled exclamation point) is not showing up on individual-level visualizations when individuals have selected “prefer not to say” as a survey response

Features in Upcoming Releases

·         Ability to “select all” in clinic filter dropdowns (i.e. if you have access to more than one clinic and want to look at data for a subset of those clinics on any page, you will be able to do that)

·         Fix for excluding incomplete surveys from aggregate data

·         Languages: Chinese Languages (Mandarin, Cantonese, Taiwanese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

·         WCAG (Web Content Accessibility Guidelines) updates to improve accessibility of Beehive

Next Release Planned: March 7

02/10/2025 Release Notes

Web App Build version: 0.0.79

iPad app build version: 1.0 (81)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         None this build

Updated/Improved Features

·         We have made security updates to Beehive. Please ensure your ipad applications are updated to the newest version.

New Features

·         None this build

Features in Upcoming Releases

·         Additional updates to the dashboard based on user feedback

·         Languages (estimated in Q1 ’25): Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

Next Release Planned: February 21, 2025

02/03/2025 Release Notes

Web App Build version: 0.0.78

iPad app build version: 1.0 (80)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

·         Fixed an issue where, for some admin, dashboard visualization and urgent clinical issues did not appear when first logging into Beehive

Updated/Improved Features

·         We have updated the Action Items widget on the Dashboard.

o   Removed fields:

•   “Clinician Data Entry” (Because this virtually always said overdue for everyone all the time)

•   “Clients in survey window” (because we have replaced it with a new feature described below)

•   “Assign Prescriber” (because you can view all clients without a prescriber by sorting on the client list)

o   Updated field: “Survey Completion” (formerly: “Missing Surveys”). This will either read “All complete” or will provide a link to the in-app weekly survey digest (read more about this under new features)

o   New Fields:

•   “Clients with incomplete EULA” will show the number of active clients with an incomplete EULA.

•   “Clients without diagnosis” will show the number of clients without a registration diagnosis entered

•   “PSPs with Incomplete EULA” will show the number of active PSPs with an incomplete EULA.

·         On Group admin and clinic admin dashboard: We have updated the key on aggregate survey graphs to show that comparative data is not “network average” but rather that is showing the “clinic average” (i.e. clinics you have access to view in Beehive)

New Features

·         We have added a web app version of the weekly survey digest that includes client names instead of GUIDs. You can get there by clicking “review missing surveys” from the Action Items widget on the dashboard

Known Issues That We Are Working to Fix

·         Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

·         Survey due dates and expiration dates on the client list are often displaying as “N/A”. These fields do display properly on the weekly survey digest, on the client view page, and on the survey status pages are displaying properly, if you ever need to double check.

·         The data visualizations for some clients on their data pages do not reflect what is in the reports. 

Features in Upcoming Releases

·         Additional updates to the dashboard based on user feedback

·         Languages (estimated in Q1 ’25): Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

Next Release Planned: February 14, 2025

01/10/2025 Release Notes

Web App Build version: 0.0.77

iPad app build version: 1.0 (79)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

Updated/Improved Features

• Filter update: your selection on filter dropdowns throughout the application will be maintained throughout your session (for example, if you select your own name from the treatment team lead dropdown on the client list, every time you return to the client list during that active session of Beehive, you will see that the filter is maintained).

• Simplified and clarified text in SMS messages

New Features

• Added visualizations for PSP: Medications survey (Adherence Estimator and Medication Side-Effects)

• Subscale visualizations can now be visualized on admin dashboards. This means you can see these graphs with aggregate data.

Known Issues That We Are Working to Fix

• For some admin, dashboard visualization and urgent clinical issues may not appear when you first log in to Beehive. A workaround while we fix this is to navigate to another page and then go back to the dashboard for them to appear.

• Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

• Survey due dates and expiration dates on the client list are often displaying as “N/A”. These fields do display properly on the weekly survey digest, on the client view page, and on the survey status pages are displaying properly, if you ever need to double check.

Features in Upcoming Releases

• Updates to the dashboard based on user feedback

• Languages (estimated in Q1 ’25): Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

Next Release Planned: January 30, 2025

12/20/2024 Release Notes

Web App Build version: 0.0.76

iPad app build version: 1.0 (78)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed a bug which was not catching when user would add the same PSP twice to one client

• Fixed a bug where the “group” for newly added clinic admin was not displaying on the admin page

• Fixed an issue where new clinics and groups could not be created

• Fixed an issue where monthly clinic report option would not be available in dropdown if there was no data available

• Fixed issues on admin dashboards where threshold was not appearing in “all clinics” view and where severity shading was not always accurate

• Fixed an issue where dropdowns on iPad (such as race or ethnicity in registration workflow) were truncated.

• Fixed an issue where hover text was truncated on keyword bars with the maximum possible value

• Fixed an issue where clinics who did not have any completed “monthly clinic surveys”,  would not see this report as an option to download from reports page

Updated/Improved Features

• Made the process of adding new admin users more consistent with the process of adding providers. Users can now be assigned to their group/clinic directly on the initial registration page, rather than having a two-step process of adding a user and then assigning them on the group/clinic card. 

New Features

• Armenian Translation is now fully ready in Beehive. This includes translation of all client and PSP surveys and fully-localized EULA video.

• There are some survey design features (only EPI-CAL team has access to these workflows) that have been implemented to reduce the chance of error when editing surveys or adding new languages to them.

• We have added a new visualization for the Adherence Estimator measure which is part of the client self-report medications survey.

Known Issues That We Are Working to Fix

• For some admin, dashboard visualization and urgent clinical issues may not appear when you first log in to Beehive. A workaround while we fix this is to navigate to another page and then go back to the dashboard for them to appear.

• Aggregate data includes scores for incomplete surveys. This is causing some scores to be below the minimum possible score.

• Survey due dates and expiration dates on the client list are often displaying as “N/A”. These fields do display properly on the weekly survey digest, on the client view page, and on the survey status pages are displaying properly, if you ever need to double check.

Features in Upcoming Releases

• Updates to the dashboard based on user feedback

• Languages (estimated in Q1 ’25): Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

Next Release Planned: January 8, 2025

11/22/2024 Release Notes

Web App Build version: 0.0.75

iPad app build version: 1.0 (77)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed a scoring issue on SCORE-15 (both self-report & PSP version). This issue was only impacting visualizations and the “_score” variables in reports (that show the numeric score for total measure & subscales). Scoring on items has changed from 0-4 to 1-5 to be consistent with how this measure is scored in the literature.

• Fixed a minor issue where completing a client survey from survey status screen would automatically shift user to the PSP survey status page. Now this auto-shift will not happen and users will remain on client survey status page.

Updated/Improved Features

• Updates to Monthly Clinic Survey

  • Based on pilot user feedback, we have updated the monthly clinic survey list in the following ways:

    • Added a column for “Assessment Period” to make it clearer what month the survey is about

    • Removed “created date” column as it was causing confusion about the month being assessed. If you need a reminder of when surveys are available, you can over the information modal next to “Assessment Period” title.

    • Added “Due date”

    • Changed “Close date” & “closed by” to “date finalized” & “finalized by” to improve clarity on what these columns show

    • Simplified “status” column options. It will show one of 4 statuses: “Not started”, “In Progress”, “Completed” or “Finalized. “overdue” is no longer a status. You will know if things are overdue because it will be past the due date listed. Past due dates for assessments periods that do not have a “completed” or “finalized” status will display in bold & red text.

    • Old version below:

• • • New version below:

• • Based on pilot user feedback, we have added a monthly notification via email for clinic-admin and group-admin users that tells them a monthly clinic survey is now available.

    • Sample email below:

• • • The email will be sent once per survey, on the first day of the month.

    • Admin with access to multiple clinics will get one email with all clinics listed (rather than getting one email per clinic)

    • You can click the “survey status” column to open Beehive and go directly to the monthly survey

    • You can turn off these notifications in your user profile. You can turn the notifications off entirely, or turn them off for specific clinics. (See screenshot below)

• • Based on pilot user feedback, we have removed the “submit” step for clinic admin.

Known Issues That We Are Working to Fix

• The first time application admin or owners set up a group & clinic in Beehive, it is impossible to add a clinic admin. This does not impact existing groups and clinics in Beehive. This will be addressed in the next production update.

• Aggregate data visualizations (i.e. those on admin dashboards) have various issues. Thresholds are not appearing, severity shading is not always accurate, average scores are appearing below the minimum value of the graph, etc. This will be addressed in the next production update.

Features in Upcoming Releases

• Languages (estimated in Q4 ‘24): Armenian,

• Updates to the dashboard based on user feedback

• Languages (estimated in Q1 ’25): Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian, Tagalog

Next Release Planned: December 13, 2024

11/07/2024 Release Notes

Web App Build version: 0.0.74

iPad app build version: 1.0 (76)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed an issue where you could not de-select the default-display toggle on client page visualizations

• Fixed an issue where sub-scale visualizations on surveys would not clear from display when you tried to view a different survey

• Fixed an issue where the survey status for clients with all surveys completed showed “overdue” instead of “completed”

• Fixed text formatting issues on weblink (was specific to iOS devices in portrait mode)

• Fixed an issue on iPad app where the accordion dropdowns on the survey status page (which drop down to show the surveys within a bundle) would sometimes fail to load all of the surveys.

Updated/Improved Features

• EULA Video Updates!

  • Revised (and a few minutes shortened) videos for English, Spanish, Vietnamese, and Arabic. Our previous EULA video was created in-house, and the software we were using did not support all of the California threshold languages we plan to add to Beehive. As part of our long-term plan of localizing all California threshold languages into Beehive, we started working with an outside vendor, Planet Nutshell, on revising and localizing the Beehive EULA video. We are very excited with the quality of the changes and that we were able to shorten the video by a few minutes without removing any important information.

  • Here is a link to the youtube playlist for the new EULA videos if you ever need to see them outside of Beehive: https://www.youtube.com/playlist?list=PLmnqLUv9hjCRlM7j1W5h1t-XVKgizVw8O

  • Closed Captioning is now available on the EULA videos within Beehive. Users can turn it on in the settings on the video player when the video pops up.

• Monthly Clinic Surveys

  • We have removed the expiration-date for clinic-admin users from this workflow, based on feedback that it is too restrictive. This means that past-due surveys can be entered by clinic-admin users, not just group-admin users.

  • We have removed the auto-finalization dates from this workflow, on feedback that it is too restrictive.

  • We have changed the due date from the 15th of the month after the trigger date to the 7th of the month after the trigger date. The due date is our requested completion date, but because we have moved the expiration dates and auto-finalization dates, users should still have flexibility to submit surveys after the due date.

Known Issues That We Are Working to Fix

• (iPad app) When using the horizontal scroll feature on subscale visualizations, the application will jump back to the top of the page. We are working to fix this, but the workaround for this is to make sure you close the keyword graph whenever you are trying to use the horizontal scroll feature on a visualization.

Features in Upcoming Releases

• Remaining updates to monthly clinic surveys based on piloting feedback (remove submit step, User-Interface of the survey list screen, Simplifying survey statuses, adding an email reminder to complete monthly clinic surveys)

• Languages (estimated in Q4 ‘24): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

• Updates to the dashboard based on user feedback

• Languages (estimated in Q1 ’25): Farsi, Russian

Next Release Planned: November 26, 2024

10/15/2024 Release Notes

Web App Build version: 0.0.72

iPad app build version: 1.0 (75)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Added a back button to the “forgot password” workflow on the iPad app

• Fixed some bugs identified in duplicate user verification workflow for clients/PSPs

• Fixed an issue where the first question of the “Clinician: Medications” survey was taking a long time to load (around 16 seconds).

• Fixed a bug impacting the monthly clinic report variable counting the number of Beehive discharges

• Fixed an issue on iPad app where the client’s display language would influence the display language of “N/A” text on clinician-facing pages.

• Fixed an issue in alerts report that was not maintaining the client’s initial survey response to an urgent clinical issue if they modified the answer before submitting the survey.

Updated/Improved Features

• Client Page Updates: We have added client name, current time point, survey due date, and survey expiration date to various pages throughout Beehive such as the survey status page, survey results page, and survey list

• Updates to Data Visualizations

  • This is our fourth update to data visualizations since August!

  • We have added longitudinal visualizations for: “Clinician: Symptoms” (COMPASS-10, BPRS, PANSS-6) & “Clinician: Functioning” (GFS/GFR only, not available for MIREC-GAF) surveys

• On slider questions, if survey respondents would like to submit the minimum value on the slider, they must touch the minimum value on the slider before they can submit their response (prevents accidental submissions of minimum values)

Known Issues That We Are Working to Fix

• For at least one client, survey status is showing as “overdue” on the client list even after all surveys are entered

• (iPad app) When using the horizontal scroll feature on subscale visualizations, the application will jump back to the top of the page. We are working to fix this, but the workaround for this is to make sure you close the keyword graph whenever you are trying to use the horizontal scroll feature on a visualization.

• (iPad app) The accordion dropdowns on the survey status page which dropdown to show the surveys within a bundle sometimes fail to load all of the surveys. If it happens, you can continue to open and close the dropdown until all of the surveys load.

Features in Upcoming Releases

• Updates to existing EULA videos, including the addition of closed captioning

• Languages (estimated in Q4 ‘24): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

• Updates to the dashboard

• Updates to monthly clinic surveys based on piloting feedback

• Languages (estimated in Q1 ’25): Farsi, Russian

Next Release Planned: November 5, 2024

10/02/2024 Release Notes

Web App Build version: 0.0.71

iPad app build version: 1.0 (74)

Remember to update your Beehive app on your iPad. If you do not update the Beehive app, you may unnecessarily experience bugs and barriers to functionality.

Notable Bug/Issue Fixes

• Fixed an issue where surveys with no visualizations were showing up in visualization dropdowns

• Fixed an issue where the CATS survey report was not downloading

• Fixed an issue where, for some users, “edit” button was not responding on client summary page during the client registration process.

Updates to Data Visualizations

This is our third release with amplifications to our data visualization features!

• Accessibility updates—we have added patterns to graphs so that we are not just expressing visual information using color alone.

• Subscale Visualizations – Beehive can now show visualizations for subscales.

  • Impacted measures: ACES PEARLS, SCORE-15 (for both clients and PSPs)

  • When subscale visualizations are designed for a measure, you will find them below the keyword graph.

  • Each subscale score will also show up as a variable in reports

Known Issues That We Are Working to Fix

• For some clients, their survey status is showing as “overdue” on the client list it should say “Completed” because all surveys are entered.

• In alerts report, some entries are showing that alerts have been triggered on responses that are not set to trigger alerts. We believe this may be because clients change their response after triggering an alert but before submitting the survey, but are working to resolve and make sure the alerts report accurately reflects the response that triggered the alert.

Features in Upcoming Releases

• Improved Visualizations for COMPASS-10, BPRS, GFS/GFR (showing data over time, not just at one time point)

• Improvements to client-level pages in Beehive (e.g. ensuring timepoints, due dates, etc. are clearly communicated on survey list, client view page)

• Improvements to slider questions in Beehive

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q4 24 and Q1 25 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

Next Release Planned: October 11

08/30/2024 Release Notes

Web App Build version: 0.0.70

iPad app build version: 1.0 (71)

Updated/Improved Features

• Report Download Optimization

o   Reports feeling slow? It’s because if you are downloading all available data, the reports are getting larger and larger as time goes on. To address this, we’ve changed the way that the report download interface works to help speed things up and/or allow you to work on other things in Beehive while you are waiting for your report to generate. When you download a report now, you won’t be locked on the loading page. Instead, you will see that the status of the report says “In Progress”. You can navigate away from the reports tab and use other parts of Beehive while you wait for the report to generate. Once your report is ready, the status will say “Download” instead of “In Progress”.

• Updates to Data Visualizations

o   In this release and upcoming releases we are amplifying our data visualization features to allow us to improve and add more data visualizations in Beehive.

o   We’ve had changes to the survey design features that EPI-CAL team has access to that will allow us to add visualizations for numerically-validated text-entry data. For example, we’ll be able to design visualizations for the symptom and functioning assessment scores (e.g. BPRS, COMPASS-10, GFS/GFR) with this functionality added.  

•  We’ve changed the display rules for the urgent clinical issues widget

o   Now all providers will see all open urgent clinical issues on this widget—not just those for their own clients. This change was made based on user-feedback to support team-based care. The rules for who will get a notification about these urgent clinical issues has not changed—you will still only get a notification if you are either an admin user or a treatment team lead for that particular client.

New Features

• Clinician-Entered Survey Data can now be visualized. Our team will need a little bit of time to get this set up before you will see it on your end!

Notable Bug/Issue Fixes

• Fixed a bug on additional unscheduled bundles that would remove completed bundles from being viewable on client pages (e.g. survey status, survey results) if you unassign the bundle from the client.

• Fixed an issue with _score value in reports where it was not always appropriately displaying the correct score (sometimes it would display zero instead of the expected score, or would display a score instead of displaying invalid when some items within the score weren’t answered)

• Fixed issues in reports where skipped/missing were not displaying appropriately

• Fixed an issue where the monthly clinic survey questions were not included in the monthly clinic survey report.

• Fixed an issue where weblink users had to refresh their browser after completing the EULA before the survey list would display.

• Fixed an issue where weblink users could bypass the EULA before completing surveys by spamming back on their browser.

•  Fixed an data-visualization display issue where clients with a default visualization toggled on would have that default visualization override the manual selections made in the dropdowns.

• Fixed an issue on survey results page where the survey dropdown would not be filtered by the bundle dropdown when you navigated to it from the survey status page.

Features in Upcoming Releases

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

• Additional survey visualizations

08/08/2024 Release Notes

Web App Build version: 0.0.69

iPad app build version: 1.0 (71)

Notable Bug/Issue Fixes

• Fixed an issue on select all questions with “other (please specify)” response options where it was not possible to enter separate variable names for the item selection and the free text.

• Fixed an issue where comparative data was incorrectly displaying as a stacked bar on data visualizations instead of a separate bar next to the individual’s score.

• Fixed an issue in reports where some rows were misaligned

Data Visualizations! Updates and New Features

• In this release and upcoming releases we are amplifying our data visualization features to allow us to improve and add more data visualizations in Beehive.

• One major thing you will notice right away is that the “keyword graph” that shows individual item responses is now BELOW the comparative graph. This is to make sure we can always show as many items as the survey has without it needing to retain specific dimensions relative to the comparative graph.

• We have added an information icon that will display information to explain the color gradient on each visualization

• We’ve added the ability for the x-axis on keyword graph to display text instead of just numbers. Please note that if measures include items with reverse scoring (e.g. SCORE-15), we will not design these graphs to display with text anchors and will continue to display the associated scores on the x-axis

• Some surveys will have multiple visualizations within them. This will happen if there are multiple domains within a survey. Choose which visualization to look at within the survey from the visualization dropdown that appears after you select the survey. The following are measures with multiple visualizations: CATS, PCL-LEC, Shared Decision Making & Treatment Satisfaction, Medications

Known Issues That We Are Working to Fix

• On iOS only: when the a graph’s minimum possible value is something other than zero, and the individual-level score is at the defined minimum, the bar for those items does not display at all (previously there would be a very small bar at the minimum value)

• The hover text box on key word graph is truncated for items at the maximum x-axis value

• When there is a default visualization selected on client view page, this visualization seems to override the comparative graph on the first visualization selection you make. The workaround until we address this issue is to navigate to a different survey and then go back to the survey you were trying to look at.

• Display issues on survey results—we have noticed that sometimes not all of the available questions will show on survey results. The workaround until we fix this issue: If you toggle to a different survey and then back to the original one, you can see all of the questions.

• If you unassign an additional unscheduled survey, any previously completed iterations of that bundle will no longer show on survey status page.

Features in Upcoming Releases

• Further updates and additions to survey visualizations

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Closed captioning on EULA videos

• Next languages (estimated in Q3 & Q4 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

Next Release Planned: September 3, 2024

07/16/2024 Release Notes

Web App Build version: 0.0.68

iPad app build version: 1.0 (68)

Notable Bug/Issue Fixes

• Fixed an issue where client/PSP surveys that have not been viewed by treatment team lead are not showing as unread (bolded text) in the survey dropdowns

• Fixed an issue where survey results were not always loading properly in beehive web app

• Fixed various issues in reports that were identified during EPI-CAL quarterly quality assurance data checks (E.g., fixed issues of errant appearances of “skipped” vs. “missing”)

Updated/Improved Features

• Added the ability to remove (and not just replace) a prescriber assignment for a client

• All things reports!!!

1. 1. Added informational text when you are selecting dates for report downloads to clarify what the date range means

   2. You can now download multiple surveys into the same report. For any given respondent type (e.g. client, support person, clinician-entered data), you may download as many surveys as desired into a given report.

• Please note, that you cannot download multiple surveys ACROSS respondent types. So you cannot download support person and client surveys into the same report, and you would have to do two separate downloads in this case.

• Data will show up in one row per client timepoint. If client has answered the survey at multiple timepoints, they will have multiple rows in the report for each timepoint.

• Clients will show up in the report if they have answered at least one of the surveys you have selected

1. Added a “_score” variable in reports for surveys with a global score like MCSI, QPR, BAS, etc. This means you will see the total score for these measures when you download reports. Note that if any of the responses for a questionnaire are missing or answered “prefer not to say”, this score will show up in reports as “INVALID”

2. Added more information to the “Data_permissions” variables. Now, this variable name will always include “_client”, “_PSP”, or “_provider” for additional clarity when using data in reports.

3. Added variables to reports. For example, added “treatment team lead” and “prescriber” variables to the “Updates to client demographics” report. Added “Review_data” variable to the “Data Use” report.

4. Whenever a DOB shows up in reports, instead of showing the DOB in one data cell, we have broken this up into 2-3 data cells (one each for day, month, and year—depending on what the permission level is of the user who is downloading the report). This is to prevent formatting and date display issues when viewing .csv files in Excel.

• Changes to variables and report structure will be reflected in an updated codebook which will be updated on the resource guide in the coming weeks.

New Features

• None this build

Known Issues That We Are Working to Fix

• Unexpected error messages while completing surveys

Features in Upcoming Releases

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

• Additional survey visualizations

Next Release Planned: August 6, 2024

06/12/2024 Release Notes

Web App Build version: 0.0.68

iPad app build version: 1.0 (70)

Notable Bug/Issue Fixes

• Fixed errant occurrence of the warning that you have Beehive open in another tab

• Email addresses can be re-used across clients

Updated/Improved Features

• Updates to notification page (including the notification icon on the top navigation bar & notification dropdown) based on user feedback

1. Dropdown will show a preview of more notifications

2. Ability to filter and search through notifications so that things are easier to find

New Features

• None this build

Known Issues That We Are Working to Fix

• Client/PSP surveys that have not been viewed by treatment team lead are not showing as unread (bolded text) in the survey dropdowns

• For a few clients, survey results for particular surveys are not loading properly in beehive web app

Features in Upcoming Releases

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

• Updates to reports

• Additional survey visualizations

Next Release Planned: June 25, 2024

05/14/2024 Release Notes

Web App Build version: 0.0.67

iPad app build version: 1.0 (69)

Notable Bug/Issue Fixes

• Implemented a fix for the issue of not being able to assign surveys to a specific client

• Implemented a fix for a bug that was causing Beehive reports to be truncated and not include all available data

• Implemented a fix for an issue which was causing data visualizations to not display when selected

Updated/Improved Features

• Updated the interface for user-control of notifications. In your user-profile, you will now see all of the notification settings grouped together. There is also a new option for clinic and group admin to turn off notifications for clients that aren’t assigned to them.

• When relevant, email notifications (for example, “ask for help” or “urgent clinical issue”) now include the GUID of the client or PSP who triggered the notification

• On the survey status page for clinician-entered data, changed text from “click to start” to “not started” to clarify that this is informational text (not a button you can select)

New Features

• None this build

Known Issues That We Are Working to Fix

• Intermittently and for some users, OTP invalid error during new user signup process

• Email addresses not allowed to be reused between clients

Features in Upcoming Releases

• Updates to notification page in Beehive based on user feedback

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text), Farsi, Russian

• Updates to reports

• Additional survey visualizations

Next Release Planned: June 6, 2024

05/01/2024 Release Notes

Web App Build version: 0.0.67

iPad app build version: 1.0 (68)

Notable Bug/Issue Fixes

• Fixed an issue where weblinks with custom frequency were still being sent out on Sundays as well (this happened on 4/21/24 only).

• Fixed various issues related to login process, including “signature invalid” or “session expired” message appearing during the log in process

• Made “preferred name” optional field on the “Enter Client and Legal Guardian Details” screens during registration

• Fixed an issue where application was freezing while editing clients 

• Fixed an issue where you were not allowed to add an existing PSP to a different client

• Fixed an issue where user could not select the EPI-CAL discharge survey bundle to add to a client

• Fixed an issue where the permission-level selection screen was not showing for users that have more than one permission-level

• Fixed an issue where the survey baseline date was displaying the day before survey baseline date in error messages during survey-submission workflow

Updated/Improved Features

• Improvements to survey dropdowns on data visualizations and survey results pages!! You can now use these dropdowns as filters, instead of needing to make selections from left to right. If you don’t know the name of the survey bundle, that’s okay! You can select from the whole list of surveys.

New Features

• None this build

Known Issues That We Are Working to Fix

• Intermittently and for some users, OTP invalid error during new user signup process

• Issue with registering support persons under multiple clients (unsure if this is specific to only one client record)

• Email addresses not allowed to be reused between clients

Features in Upcoming Releases

• Updates/Improvements to Beehive notifications based on user feedback

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

• Updates to reports

• Additional survey visualizations

Next Release Planned: May 14, 2024

04/16/2024 Release Notes

Web App Build version: 0.0.66

iPad app build version: 1.0 (67)

Notable Bug/Issue Fixes

• Fixed an issue where for some clients/PSP, weblink is being sent even though they are inactive in Beehive (e.g. have a closed episode).

• Fixed issue where survey status page is showing that bundles are incomplete when all of the surveys within them are completed

• Fixed an issue where some UCDH SSO users were seeing a blank screen after authenticating with UCDH SSO

• Fixed issue in reports for clinician-entered surveys where respondent ID was displaying when it was actually missing (all data collected before 8/1/2023)

• Fixed an issue where signature invalid message flashes when logging in

• Fixed issue where dynamic text (e.g. clinic name, number of EULAs completed) was not displaying properly when reviewing monthly clinic survey results

• Fixed font display issues in production

Updated/Improved Features

• Added a “clinician-entered data” tab to “survey status” page on web app

• Workflow updates to client registration workflow

  • Overall goal of all of these updates was to reduce the number of clicks and screens that you see when you are entering a new client. We wanted to streamline this process and reduce the time it takes.

  • This includes removing Emergency Contact and Insurance screens since site feedback on this was unanimous that no one was relying on Beehive as primary source to store and access this information and it had no research purpose

  • We have also added information modals to various fields (e.g. survey baseline date) to help you remember what we are asking for

  • You can now leave “preferred name” field blank if there is no difference between client/support person first name and preferred name

  • User-interface updates and other small changes

• Increased the area on keyword graphs that will trigger the modal (which shows information about client’s response and associated score for that response). This should mean that you will not be required to have pixel-perfect accuracy to look at this modal.

New Features

• Weblink frequency customization!!! Client and Support Person profiles now include customization options for weblink frequency and date/time

  • We hear you. Sundays at 7am is not the ideal time for most persons to receive the weblink. While this is still the default setting for some backend logistical reasons, you can now choose the day of the week and the time of day for each client and PSP to receive the weblink.

  • You also set the frequency and may choose weekly, bimonthly, or monthly frequency

• • You can leave weblink delivery on the default setting if you do not wish to customize. No action is required unless you want to customize. These settings are modifiable at any time in the client and support person profiles.

• Data submission workflow for data collected outside of Beehive

  • We have added the ability to enter data for existing Beehive surveys that may have been collected outside of Beehive (e.g. on paper) to address the need of a particular site whose workflow involves collecting some EPI-CAL surveys on paper prior to client interacting with Beehive.

  • We still suggest that you collect all data through Beehive, but this is available as a back-up option as needed.

  • You can access it through the survey status page, by clicking on the pencil button next to an incomplete survey.

• • There are new fields in all survey reports (e.g. .csv downloads from Beehive) that indicate whether survey data was collected via Beehive or Externally. If externally, it will note which clinic user entered the data and when, as well as the date that the data was actually collected. You can review all of these variables in our updated codebook on the Beehive resource guide.

  • Please note: the same rules around data collection are still enforced (e.g. you cannot enter data if it was collected prior to survey baseline date)

Known Issues That We Are Working to Fix

• Duplicate client workflow is triggering errantly while editing existing clients. This appears to have been fixed by resolving other related bugs, but we are continuing to monitor.

• Intermittently and for some users, OTP invalid error during new user signup process

• Issue with registering support persons under multiple clients (unsure if this is specific to only one client record)

• Email addresses not allowed to be reused among clients and primary support persons. This has not been an intended feature in Beehive since Spring 2022, we are working to fix.

• If client/PSPs navigate back and forth through survey items a lot and they are completing survey in a language other than English, too many clicks back and forth will cause the survey to display only in English

• Intermittently (e.g. only for some client records), it is not possible to assign the Discharge survey bundle to the client

Features in Upcoming Releases

• Improving survey dropdowns on survey results and data visualizations

• Updates/Improvements to Beehive notifications based on user feedback

• Updates to existing EULA videos (we are working with an outside vendor to update EULA video and create all future localizations because the process our team was using previously was not going to work for all of the languages we need to implement)

• Next languages (estimated in Q3 because we need to wait for the EULA videos): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

• Updates to reports

• Additional survey visualizations

Next Release Planned: April 30, 2024

03/28/2024 Release Notes

Web App Build version: 0.0.65

Notable Bug/Issue Fixes

•  Confirmed that we fixed an issue where for some clients/PSP, weblink is being sent even though they are inactive in Beehive (e.g. have a closed episode).

• Fixed a bug where the display language was not showing by default on weblink (e.g. Spanish survey showing in English until you manually switched to another language and back to Spanish)

•  Fixed a bug where completed surveys where show as overdue at the bundle level on survey status page

•  Fixed an issue in reports where EULA status was “missing” for individuals who had completed surveys.

• Fixed a bug where a PSP was seeing a blank screen after entering OTP

New Features

• OTP alternative for Clients and PSPs: Now in addition to being able to attempt to re-send the OTP, clients can complete an alternative method of verifying themselves to log into Beehive weblink. They will be asked to enter two fields that are linked to their Beehive profiles (entered by the clinic at registration) such as First name, Last name, Date of Birth, and zipcode (Clients only, since zipcode is not part of PSP registration). They must also complete Captcha. OTP is still the primary way that clients and PSPs will verify their access to Beehive weblink, but now they have a back-up option.

• Clients and PSPs can reply “PAUSE” to their SMS weblink in order to suspend SMS weblink without the clinic needing to update the profile. If they do this, it will automatically update their profile page in Beehive to uncheck the “Text” option for weblink and it will show a message including the date that the SMS weblink was turned off (both summary screen and data entry screen, see screen shots below). Note that if multiple users are sharing a phone number the user can either turn off weblink for EVERYONE using that number or are instructed to contact the clinic if only one or some individuals using the phone number want to suspend SMS weblink. If users want to turn SMS weblink back on in the future, clinic users can do this by updating the client or PSP profile(s).

Known Issues & Bugs (will be addressed in a future build)

• Client diagnosis is a required field during registration. This will be fixed in the next production update.

• Duplicate client workflow is triggering errantly while editing existing clients. This appears to have been fixed by resolving other related bugs, but it will definitely be fixed in the next production update.  

• Intermittently and for some users, OTP invalid error during new user signup process. This will be fixed in the next production update

• SSO users may see “signature invalid” message when they complete a log-in. If you get taken back to the login screen after you clear this message, enter your email address again and it will bring you back to the dashboard. We are working on a fix for this. 

• Dynamic text (e.g. clinic name, number of EULAs completed) is not displaying properly when reviewing monthly clinic survey results

Upcoming Releases

• Workflow updates to registration (fewer clicks! Less time to complete!)

• Customization for weblink (both frequency, and date/time of receipt)

• Data submission workflow for clinicians to enter client/PSP surveys collected outside of Beehive

• Improving survey dropdowns on survey results and data visualizations

• Updates/Improvements to Beehive notifications based on user feedback

• Next languages (estimated in Q3): Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Release Planned: April 12, 2024

03/19/2024 Release Notes

Web App Build version: 0.0.64

iPad app build version: 1.0 (66)

Notable Bug/Issue Fixes

• Fixed a login issue that seemed isolated to one user

• Fixed a session time-out issue

• Fixed an issue where matrix table text entry questions (like any of the clinician-rated symptoms or functioning surveys) were not displaying properly in .pdf format

• Fixed an issue in the workflow to edit an existing client profile where the application would automatically transition from “client info” screen to “treatment info & survey bundles” page without user requesting this screen transition

• Fixed a bug that would not allow users to add a Primary Support Person to an existing client

• Fixed an issue where Beehive web and iOS app were logging users out of Beehive before session-time out

Updated/Improved Features

• User-Interface Updates to the Client 

o   Space improvements including

Reduced space that GUID takes up (you can still click-to-copy to copy the whole ID or hover over it to       read the whole thing)

Removing units (like months) from appearing in every row; instead they are noted in the header

o   Added a column to display PSP

• We have separated .csv upload of clients from the “add client” workflow. This removes a click for you every time you go through the “add client” workflow. To use .csv upload, click the button next to “add client”[KN1] 

• User-Interface Updates to Urgent Clinical Issue List

o   Now, you will click on the “Issue number” on the left hand side to open the issue to resolve it

o   We have updated header names and formatting in order to include more rows per page

o   We have clarified button and title text on this page

• User-Interface Updates to urgent clinical Issues resolution pop-up[KN1] 

o   Changed status dropdown to be in red text when the issue is “unresolved”

o   Have updated the formatting to make it clearer there is a link to the relevant survey on this card

o   Have updated formatting to make it more likely that you don’t have to scroll on this card (this depends on how large or small you have your browser dimensions, though!)

New Features

• More filters have been added to the Client list and Urgent clinical issues page [KN1] 

o   Any user can filter the client list by any treatment team lead or prescriber (previously you could only look at “my clients” or “all clients”)

o   The clinic filter and active/inactive filter have also been aligned visually with these new filters

• Sorting has been added to key fields on the client list and urgent clinical issues page

o   You can sort by one column at a time

Known Issues & Bugs (will be addressed in a future build)

• For some clients/PSP, weblink is being sent even though they are inactive in Beehive (e.g. have a closed episode). This is a high priority for our team to resolve.

• Duplicate client workflow is triggering errantly while editing existing clients. This appears to have been fixed when we fixed other bugs (described above) in the edit-client workflow, but we are continuing to monitor

• Survey status page is showing that bundles are incomplete when all of the surveys within them are completed

• Intermittently and for some users, OTP invalid error during new user signup process

• Dynamic text (e.g. clinic name, number of EULAs completed) is not displaying properly when reviewing monthly clinic survey results

Upcoming Releases

• Submission of Client/PSP Surveys by Clinic Users when surveys were collected outside of Beehive

• Streamlining client registration workflow

• Ability to customize weblink delivery frequency and time

• Ability for users at clinics to edit surveys after they have been completed

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Release Planned: April 12, 2024

02/23/2024 Release Notes

Web App Build version: 0.0.61

iPad app build version: 1.0 (64)

Notable Bug/Issue Fixes

• Fixed an issue where the discharge number in monthly discharge survey was showing zero even when there were discharges in the previous month

• Fixed an issue where providers would receive notifications about clients even if they were not set up as the treatment team lead for that client

• Fixed an issue where branching items in a survey were showing up as “Skipped” if the client navigated backwards while completing the survey.

• Fixed an issue where if clients/PSPs let session time-out on the data-sharing permissions screen their data-sharing choices would not be saved but application would errantly consider EULA to be completed

Updated/Improved Features

• None this build

New Features

• None this build

Known Issues & Bugs (will be addressed in a future build)

• Phone numbers and emails can only be used in one client-PSP record

Upcoming Releases

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Release Planned: March 5, 2024

02/15/2024 Release Notes

Web App Build version: 0.0.61

iPad app build version: 1.0 (63)

Notable Bug/Issue Fixes

• SSO is now fully functional for all Stanford users

• Clinic admin and group admin users were seeing a “submit” or “finalize” button when completing the last clinician-entered survey for clients. This error has been resolved.

Updated/Improved Features

• SSO users will no longer be asked to set an irrelevant personal password during registration process.

• Security upgrade: when changing password, users cannot reuse current or last 2 passwords.

• "Relationship_other” variable is now available in Support Person Demographics report which makes the free text for “other please specify” available in this report.

New Features

• None this build

Known Issues & Bugs (will be addressed in a future build)

• Phone numbers and emails can only be used in one client-PSP record

• For some clients and PSPs, their data permissions in survey bundle reports are displaying as “missing” when they have actually already completed the EULA

• If survey respondents navigate back and forth in surveys with branching logic, data for branching questions in survey reports may display as “skipped”.

Upcoming Releases

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Release Planned: March 5, 2024

02/06/2024 Release Notes

Web App Build version: 0.0.60

iPad app build version: 1.0 (62)

Notable Bug/Issue Fixes

• Fixed an issue where clinic admin users could not be assigned to a clinic in Beehive because they weren’t showing up in the clinic admin dropdown

• Fixed an issue where “contact administrator” and “infinite loop” errors were showing up unexpectedly in some surveys when completing on iOS

• Fixed an issue where iOS app would crash if you navigated directly to edit your user profile after logging in

• Fixed an issue where downloading the PCL-LEC survey report was just generating a blank .csv

• Fixed an issue where inactive surveys with collected data were not showing in the dropdowns when generating reports

• Fixed an issue where the weekly digest email was not being sent

• Fixed an issue where users with access to multiple clinics needed to refresh browser before the clinic dropdown on top of the page would populate with individual clinics

• Fixed issue where “missing” values were showing in reports instead of “skipped”

• Fixed an issue where the language dropdown on iOS was only displaying in English, instead of each language name displaying in its own language

• Resolved SSO configuration on Beehive for Stanford Health and Stanford University users (updates from Stanford IT are required before it can be used, but Beehive side is ready)

Updated/Improved Features

• None this build

New Features

• None this build

Known Issues & Bugs (will be addressed in a future build)

• SSO users are required to enter a personal password during registration even though this is not ever used for login to Beehive

• Phone numbers and emails can only be used in one client-PSP record

• For some clients and PSPs, their data permissions in survey bundle reports are displaying as “missing” when they have actually already completed the EULA

Upcoming Releases

• Streamlining user registration process for SSO users

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Release Planned: February 15, 2024

01/25/2024 Release Notes

Web App Build version: 0.0.59 

iPad app build version: 1.0 (60)

Notable Bug/Issue Fixes

• Fixed an issue where copying a GUID from a numbered list (in word or outlook, for example) and pasting it into Beehive would force a log-out and an “invalid signature” error.

• Fixed an issue where survey results would not display if navigated to directly for clients with multiple episodes

• Fixed formatting issue & revised translation on Arabic Data Sharing Permission text (part of EULA workflow)

• Fixed an issue where users with multiple access-levels would be logged out of application when switching access-levels

• Fixed an issue where SSO users were automatically logged out after 1-hour after logging in, even when actively using the application

• Fixed an issue where buttons on weblink EULA workflow required a double click to submit

Updated/Improved Features

• To simplify login for all users, we have updated the design of the login page. You will first enter your email. If you are an SSO user, Beehive will detect which SSO to use and you will be brought to the appropriate page. If your institution does not use SSO, the Beehive login process will proceed as normal.

• Clarified text on password requirements modal (shown when creating a password) to indicate that spaces are not allowed in passwords

• Added a “hide/unhide” toggle to password field (regular login only, not applicable to SSO)

• Forgot password link expiration time is set to 20 minutes (not applicable to SSO users)

• Captcha has been added to the forgot password workflow (not applicable to SSO users)

• Removed irrelevant link to reset password for SSO users

• Made it easier for a new user to log-in on iOS app after a client or PSP completes surveys. You do not have to force quit the application anymore to sign in as a new user.

New Features

• ·   Stanford Health users can now use SSO to log into Beehive

Known Issues

• Stanford University SSO redirection is not working (high priority)

• “Error: infinite loop” is showing up in several surveys and preventing surveys from being completed. This appears to be localized to site-specific surveys which had many questions de-activated recently. (high priority to fix!)

• The dropdown to assign new clinic admins to a clinic is not populating. If you need to add a new clinic admin, please consider whether they can be added as a group admin or a provider in the interim while we are working to fix this issue.

• Phone numbers and emails can only be used in one client-PSP record

• Reports are sometimes returning “missing” instead of “skipped” values

• When clients are closed in Beehive, they are continuing to receive weblinks if their weblink is not turned off. While we are fixing this, we advise turning off the weblink when you close clients.

Future Releases

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Allowing one user to start multiple survey workflows for clients/PSPs on iOS app

• Data submission & Data Editing

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

Next Planned Release: February 15, 2024 

12/22/2023 Release Notes

Web App Build version: 0.0.58

iPad app build version: 1.0 (59)

Notable Bug/Issue Fixes

• Fixed an issue where the PSP: Medications survey was ending earlier than designed when completed on iOS app

• When a user would navigate away from a clinician-entered survey (e.g. click the “clients” tab while partway through the Pathways to Care survey) and then try to navigate back to the survey using the browser back button, they would get an irreconcilable “something went wrong” error. This error no longer appears and user can continue with survey.

• Fixed an issue where duplicate user workflow would be dismissed if you refreshed the page during that workflow

• Fixed an issue where some support person records were not showing in the support person demographics report

Updated/Improved Features

• We updated the legend text for comparative data on the client data view page to make clear that it is showing the average score within the client’s clinic

• When there is a disruption in your internet connection, Beehive will now notify you of this and ask you to relog. This will prevent scenarios where Beehive was not working properly (e.g. blank widgets, blank client list, blank dropdowns) because you were disconnected by the internet disruption

• We now restrict double clicks on the “next” button during survey completion as this was causing various issues, such as data visualizations not displaying when they should have

New Features

• Integration with TestMyBrain for Cognitive Testing (this is a paid research activity, but results & reports will be available for clinical use). While this is new functionality, it has not yet been set up by the EPI-CAL team and we will notify your programs before this happens.

• Arabic display language has been added into Beehive. Our team is still working to finalize entry of all of the client and PSP survey translations, but the EULA video and workflow is fully translated and ready to use if needed.

Known Issues

• Phone numbers and emails can only be used in one client-PSP record

• SSO users are required to enter a personal password during registration even though this is not ever used for login to Beehive

Future Releases

• Arabic translations for client and PSP Beehive surveys

• Simplifying login page for all users & adding Stanford University & Stanford Health SSO

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

12/11/2023 Release Notes

Web App Build version: 0.0.56

iPad app build version: 1.0 (57)

Notable Bug/Issue Fixes

• Fixed an issue where the PSP: Medications survey was ending earlier than designed when completed on iOS app

• When a user would navigate away from a clinician-entered survey (e.g. click the “clients” tab while partway through the Pathways to Care survey) and then try to navigate back to the survey using the browser back button, they would get an irreconcilable “something went wrong” error. This error no longer appears and user can continue with survey.

• Fixed an issue where duplicate user workflow would be dismissed if you refreshed the page during that workflow

• Fixed an issue where some support person records were not showing in the support person demographics report

Updated/Improved Features

• We updated the legend text for comparative data on the client data view page to make clear that it is showing the average score within the client’s clinic

• When there is a disruption in your internet connection, Beehive will now notify you of this and ask you to relog. This will prevent scenarios where Beehive was not working properly (e.g. blank widgets, blank client list, blank dropdowns) because you were disconnected by the internet disruption

• We now restrict double clicks on the “next” button during survey completion as this was causing various issues, such as data visualizations not displaying when they should have

New Features

• Integration with TestMyBrain for Cognitive Testing (this is a paid research activity, but results & reports will be available for clinical use). While this is new functionality, it has not yet been set up by the EPI-CAL team and we will notify your programs before this happens.

• Arabic display language has been added into Beehive. Our team is still working to finalize entry of all of the client and PSP survey translations, but the EULA video and workflow is fully translated and ready to use if needed.

Known Issues

• Phone numbers and emails can only be used in one client-PSP record

• SSO users are required to enter a personal password during registration even though this is not ever used for login to Beehive

Future Releases

• Arabic translations for client and PSP Beehive surveys

• Simplifying login page for all users & adding Stanford University & Stanford Health SSO

• Allowing re-use of mobile numbers for clients and PSPs

• For clients and PSPs, alternative verification method for weblink other than OTP

• Streamlining client registration workflow

• Next languages: Armenian, Chinese Languages (Mandarin & Cantonese dialect, Simplified & Traditional text)

09/12/2023 Release Notes

Web App Build version: 0.0.55

iPad app build version: 1.0 (56)

Notable Bug/Issue Fixes

• Fixed an issue where survey results would not load when navigating to them from link on the survey status page

• Fixed an issue where survey results would not load when navigating to them from the link on the urgent clinical issue card

• Fixed an issue where the survey dropdowns on survey results page would not respond to user input

• Fixed a bug on iOS app client or PSP survey list where manually changing the display language would not update all text until refreshing the page.

• Fixed an issue where users with multiple permissions levels could not log-out from their permission level selection screen

• Fixed an issue where survey results page would display questions out of order

• Fixed an issue where some users were not receiving all of the anticipated weekly survey digest emails

• Fixed an issue where expected data was not showing up in reports

o   One was specific to bundles with commas in their titles

o   One was a fix for the date range feature in reports

• Fixed an issue where OTP verification did not work on iOS when a password reset was required

• Fixed an issue where Beehive would intermittently force a session end after authenticating with SSO

• Fixed an issue where urgent clinical issues page was not displaying any record of urgent clinical issues

• Fixed an issue where urgent clinical issues were not displaying on the dashboard widget

• Fixed an intermittent issue where clients would not appear when searching by GUID and filtering by the correct clinic

• Fixed an issue where clinic dropdown list would not load until after refreshing the browser window

Updated/Improved Features

• We updated the legend text for comparative data on the client data view page to make clear that it is showing the average score within the client’s clinic

New Features

• None this build

Known Issues

• Phone numbers and emails can only be used in one client-PSP record

• Duplicate User Check can be bypassed with a browser refresh

• Rarely, survey visualizations are not showing on client data view page when they should be

• For some clients and PSPs, their data permissions in survey bundle reports are displaying as “missing” when they have actually already completed the EULA

• SSO users are required to enter a personal password during registration even though this is not ever used for login to Beehive

Future Releases

• Arabic Surveys

08/03/2023 Release Notes

Web App Build version: 0.0.53

iPad app build version: 1.0 (54)

Notable Bug/Issue Fixes

• Fixed the login issue that was occurring yesterday (8/2/23) when this build originally went live

• Fixed an issue where survey results would not load when navigating to them from link on the survey status page

• Fixed an issue where the survey dropdowns on survey results page would not respond to user input

• Fixed some issues in reports

o   Issue where some records in PSP surveys had completed survey data but missing respondent IDs & data permissions fields

o   Issue where some records for clinician-entered data were showing a Client ID as the respondent_ID

o   Issue where variables that were completed by respondent were reading as "skipped" in reports (e.g. Dx_1_other)

Known Issues

• Using browser’s back button while completing clinician-entered data can trigger an endless loop of “something went wrong” error. Please use the navigation buttons in Beehive to avoid this while we work to resolve this.

• Clinic dropdown list sometimes does not load without refreshing the page. This seems to be caused by a brief lapse in internet connection. 

• Survey confirmation pop-up (when resending weblink) does not display additional scheduled bundles

• Intermittent issue where sometimes survey visualizations are not displaying

06/15/2023 Release Notes

Web App Build version: 0.0.50

iPad app build version: 1.0 (49)

Notable Bug/Issue Fixes

• Added the ability to change client display language on iOS app (previously this could only be done on the web app)

• Fixed the issue that popped up this morning (6/15/23) where SSO buttons were not functional

Updated/Improved Features

• OTP will now be valid for 15 minutes (instead of 5) before it expires. This should reduce issues at sites where email screening procedures are preventing timely email delivery, while maintaining security standards. 

New Features

•  Arabic is available as a display language in Beehive. This means that client & PSP users can see all application text strings in Arabic and watch the Beehive EULA video in Arabic 

Known Issues

• Clinic dropdown list sometimes does not load without refreshing the page

03/31/2023 Release Notes

Web App Build version: 0.0.49

iPad app build version: 1.0 (48)

Notable Bug/Issue Fixes

• We resolved the issues that were causing some clients to have a discrepancy between the EULA status and data sharing permissions listed on client list or client profile summary and reports. This data is now consistent between reports and what is displayed throughout Beehive.

• Fixed an issue where new providers were being sent an SMS verification text upon registration.

Updated/Improved Features

• We have improved performance throughout the web application. This means that you should notice shorter loading times while navigating through Beehive or waiting for data to load (especially on client data view page, survey results, and clinic aggregate data pages)

New Features

•  None this build

Known Issues

• “Something went wrong” error which gets caught in a loop. We have fixed some known triggers of this, but are still investigating other sources. If this happens, we recommend re-logging (log out and log back in), clearing your browser cache, and/or launching Beehive in an incognito browser session as an interim fix.

03/13/2023 Release Notes

Web App Build version: 0.0.47

iPad app build version: 1.0 (46) 

Notable Bug/Issue Fixes

•  Fixed the data labels on dashboard comparative graph. “Network Average” was errantly labeled as “Clinic Average”, but this has been corrected.

• Fixed an issue where clinic users who hadn’t completed registration were getting email notifications from Beehive.

Updated/Improved Features

•  Provider-level users now have permission to close client episodes. Previously this permission was restricted to only clinic- and group-admin users.

• When OTP is sent, Beehive will now give an indication of which email/phone number the OTP has been sent the OTP

• Auto-sizing for client weblink based on their screen size. This will reduce the blank space at the bottom of the weblink screen and improve the user experience for clients.

New Features

• You can now create a pdf version of survey results that will include all questions in the survey. This feature is intended to make it easier for integration of Beehive survey results into client’s medical record, for example. Please remember, it is your responsibility to safeguard PHI once it leaves Beehive.

Known Issues

• There is an issue for some clients where the client list indicates the EULA is incomplete, even when it has been completed. We are working to address this ASAP.

• “Something went wrong” error which gets caught in a loop. We have fixed some known triggers of this, but are still investigating other sources. If this happens, we recommend re-logging (log out and log back in), clearing your browser cache, and/or launching Beehive in an incognito browser session as an interim fix.

02/13/2023 Release Notes

Web App Build version: 0.0.46

iPad app build version: 1.0 (44) 

Notable Bug/Issue Fixes

• Fixed a bug where PSP users would not receive weblink when it was re-sent by a clinic user

• For UCD and UCLA users that log in to Beehive through their institution (i.e. SSO): you were previously not able to complete re-login on the iPad with SSO. For example, when the client finishes surveys, the application requires a password in order to return to the client list and SSO was not an option at this point. This has been addressed and SSO users can now re-log with SSO at this point in the workflow.  

• Fixed a bug where survey results page did not load 

• Fixed a bug where in-app notifications (e.g. new survey notification) would re-appear after being marked as read

• Fixed a bug for users with multiple permissions levels where notification changes would not sync between their profiles.

• Fixed a bug on iOS app where registration fields appeared as “N/A” on the profile review page

• Fixed a bug on iOS app where data sharing permission fields appeared on profile review page as “No” when client answered “Yes” 

Updated/Improved Features

• Increased character limit for support requests 

New Features

To reduce issues with receipt of SMS weblink, we are introducing mobile phone validation & mobile phone verification to Beehive. 

• Mobile phone validation – This automated process will provide information on whether the cell phone number entered for client or PSP is a valid cell phone number

o Mobile phone validation will run in the background when a cell phone number is entered during client or PSP registration. The only change to this registration workflow is that now you will see more information. There are different icons that indicate whether the number is a validated cell phone number or whether it is an invalid cell phone number

• Mobile phone verification: Clients/PSPs using SMS weblink will first be required to verify their number (by clicking on a verification link texted to them) before they receive automated weblinks. 

o All numbers (regardless of validation status) need to be verified before Beehive will send any weblink text messages. Note that Beehive will still attempt to send  this message to clients/PSPs that have an “invalid” number.

o Beehive will send out this verification message three times. Each message includes a link that is valid for 48 hours.

1. First message 

   • As of this update to Beehive, all users with their weblink delivery method set to “Text” will need to respond to this verification message to continue to receive weblink messages.

   • For new clients moving forward, the first verification message is sent upon completion of registration for all users with their weblink delivery method set to “text”

2. The second message will be sent 48 hours after the first message. 

3.  The third message will be sent 48 hours after the second message. 

o When user clicks this link, this will be noted in the profile and they will begin to receive automated weblinks

o If user does not verify number after the third message, Beehive will not continue to send out automated verification messages. A clinic user can manually send this message at any time on the client’s or PSP’s registration page by clicking “Invited”

o Until the number is verified, the client/PSP will not receive weblinks via SMS. They can still receive weblink via email or complete surveys in-person on the iOS app. 

• There are several places that Beehive will tell you that a number is unverified:

o Icon on the cell phone text box

o Icon on the weblink delivery method “text” option

o     An informational icon on the Client list (icon is a red text bubble with the words “SMS” in it)

12/23/2022 Release Notes

Web App Build version: 0.0.45

iPad app build version: 1.0 (43)

Notable Bug/Issue Fixes

• Weblink and One-Time Password (OTP) emails and texts will be delivered in the user’s display language. For example, if a primary support person has their display language set to “Vietnamese,” they will receive the weblink and OTP emails in Vietnamese (instead of English).

• Update to reports: Variable names for survey questions which are inactive and never collected any data will not show up in reports.

• Fixed color gradient inconsistencies on data visualizations on web app. Any user with windows operating system was experiencing a low-contrast gradient on data visualizations (i.e. it was very difficult to tell which direction the gradient was going, see first image below). Now, it will be easier to tell in which direction the shading gradient goes (Second image below)

Updated/Improved Features

·         One-Time Password (OTP) for weblink will last for 24 hours. This means that, as long as client and/or PSP continue to use the same device and same browser, they will only need to enter an OTP once per day.

·         When re-sending weblink messages to clients and PSPs, the preferred method of contact will be indicated

·         Added click-to-copy feature for client GUIDs from urgent clinical issues page

·         Added an option for “no weblink” to “Weblink Delivery” section of registration for clients and primary support persons. This is intended for clients and PSPs who only want to complete surveys on the ipad, and it may also be used as needed to delay or pause weblinks for clients and PSPs who are already registered.

·         We have automated the coded date for PSP’s who decline to provide their DOB

·         The file name for reports generated by Beehive will now include more detail. It will now include:

o   An indication of whether the report was pulled for one clinic or all clinics in a group. If the data was pulled for all clinics in a group, it will include “_all” in the file name. If it is only for one clinic, the clinic name will be in the file name.

o   For survey reports, the name of the survey will be part of the file name.

New Features

·         Survey Notifications – In App

o   Group admin, Clinic Admin, and Treatment Team Lead users will now get in-app notifications about surveys at 3 key points relative to client’s survey window: when a new window open, when the due date passes and surveys are not yet complete, and one month before survey window expires and surveys are not yet complete.

·         Survey Notifications- Weekly Digest Email

o   The above survey notifications will be compiled into a weekly email that is sent to all Group admin, Clinic Admin, and Treatment Team Lead users. It will show all clients who have incomplete surveys. It will indicate whether the client has incomplete client surveys, PSP surveys, and/or clinician entered data. It will also indicate how close to the expiration date clients are.

o   By default, the above users will receive these emails for every clinic that they have access to in Beehive. Users can change this (including turning these notifications off entirely) by editing their profile.

o   Be default, these emails will be delivered on Mondays at 8am. Users may personalize the day and time that they receive these emails in their profile:

Known/Monitored Issues

• SSO users (i.e. users at UC Davis and UC Los Angeles): When you are required to re-enter your login information on the iPad after initiating client surveys, you will need to quit the app and then re-log from the home screen. For example, when the client finishes surveys, the application requires a password in order to return to the client list. SSO was previously not integrated at this point in the workflow, and we are working to get it integrated.

• We will continue to monitor instances where users encounter the message that “this site cannot support a secure connection.” Please report any issues you experience to your point person.

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

Upcoming Features in 2023

·         Vietnamese translation of Beehive and EPI-CAL surveys

·         Adding a permission for provider-level users to close client episodes

·         Working on formatting changes to web app so that users can print client survey responses to facilitate reporting and inclusion in electronic medical record

·         Arabic translation of Beehive and EPI-CAL surveys

·         Ability to edit/correct surveys after they have been submitted

·         Ability to add data for EPI-CAL surveys that were collected outside of Beehive

11/21/2022 Release Notes

Web App Build version: 0.0.44

iPad app build version: 1.0 (42)

Notable Bug/Issue Fixes

• Addressed server settings which were contributing to “This Site Can’t Provide a Secure Connection” message

• Additional performance fixes (i.e. decreased loading times) on client data view screen and survey results screen

• Fixed a bug which un-assigned users from their group when their permission level was changed to group analyst. This bug was also preventing these users from logging in.

New/Updated Features

• When generating a client demographics report, clients with a missing survey baseline date will now be included in the report. Since this report pulls by survey baseline date, any clients without one were not being included in reports. This should help sites to identify clients with missing registration data so that they can complete these profiles.

• By popular demand: Client registration can now be saved before it is fully completed. This means that if you get interrupted while completing the initial client registration (e.g., you run out of time, you do not have all of the required fields), you can save your progress and return to it later. Please note that surveys will not be accessible until the registration is completed. There are visual cues built into Beehive to indicate when client registration has not been completed.

• We have added two additional response options to the question asked when resolving urgent clinical issues: “How was this data used as part of care?” Based on data from the first year of Beehive issues, we added two responses that have come up frequently as free-text responses: “Created a new safety plan” & “Updated safety plan”.

Known/Monitored Issues

• SSO users (i.e. users at UC Davis and UC Los Angeles): When you are required to re-enter your login information on the iPad after initiating client surveys, you will need to quit the app and then re-log from the home screen. For example, when the client finishes surveys, the application requires a password in order to return to the client list. SSO was previously not integrated at this point in the workflow, and we are working to get it integrated.

• We will continue to monitor instances where users encounter the message that “this site cannot support a secure connection”

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

10/14/2022 Release Notes

Web App Build version: 0.0.43

iPad app build version: 1.0 (41)

Remember to update your Beehive app on your iPad (See the attached document for support). If you do not update the Beehive app, you may unnecessarily experience bugs and barriers in functionality.

Notable Bug/Issue Fixes

• Continued performance fixes (i.e. reducing latency across Beehive)

New/Updated Features

• To prevent OTP issues that result when users request a new OTP without allowing enough time for the original OTP to arrive, we are enforcing a cool-down period of 1 minute before a second OTP can be requested. This will allow the original OTP to arrive without being invalidated by the request for the new OTP. The time left before you can request a new OTP is shown in the application. 

Known/Monitored Issues

• We are working on a solution for users who encounter “This site cannot support a secure connection”. We estimate providing another fix for this solution in the upcoming week (10/17-10/21)

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

10/03/2022 Release Notes

Web App Build version: 0.0.42

iPad app build version: 1.0 (40)

Notable Bug/Issue Fixes

• Addressed significant latency issues in the application. For example, we addressed the loading times during client/PSP survey completion  (loading times between screens is now a second or less)

• Screen resolution limits are no longer enforced. This means ‘that you can use Beehive when your browser resolution is low (e.g. you’re only using half of your screen for your browser) or when your browser resolution is high (e.g. you have a large monitor and are using your browser in full screen mode)

• Addressed caching issues in the application which should result in less Beehive issues which need to be fixed by clearing your browser cache

• Fixed a bug where some support persons were not showing up “support person demographics” report

New/Updated Features

• Survey Reports formatting has been updated such that free text variables (i.e. responses to “other (please specify)”) are now a unique variable and represented in their own column in reports. The codebook has also been updated to reflect this change and a new version has been uploaded to the resource guide.

• When clients use the “ask for help” notification, this will send an email to the client’s treatment team lead and admin users.

Known/Monitored Issues

• OTP is considered invalid by application during the reset password workflow. We are aiming  to resolve this by tomorrow morning (10/4)

• We are working on a solution for users who encounter “This site cannot support a secure connection”

• We are continuing to work to reduce latency (i.e. loading time) throughout the application

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

9/14/2022 Release Notes

Web App Build version: 0.0.41

iPad app build version: 1.0 (39)

Notable Bug/Issue Fixes

• Fixed a bug on “Survey Results” tab when viewing a survey with more than 10 questions where the timepoint would reset to baseline when moving to the next page of survey questions

• Fixed a bug where “Declined” EULA status was not captured in the “Updates to Client Demographics” report

• Fixed a bug where EULA was appearing automatically on ipad app, even after client had already completed the EULA

New/Updated Features

• Major quality-of-life improvements to editing information for an existing client/PSP.

  • The “edit client” landing page shows all information that you have entered about the client (rather than just key information)

  • Each section of this page represents a page or section of registration. You can click the pencil button on the widget to jump directly to that page to edit it

• • You may save and exit/close on any page while editing client information (i.e. you no longer have to click through every page.)

  • Once in edit mode, you may jump around to other pages (indicated by the tabs at the top of the screen) to go to just the pages you need to edit.

• Updates to Weblink Distribution Frequency

  • Since widening survey windows in March, we got a lot of feedback from CSC teams that clients and support persons thought weblink emails/texts were too frequent. So, we’ve reduced the frequency of automatic weblink distribution.

    • Weblinks will continue to be sent automatically when you register a client on/after their intake date

    • After that, clients and support persons will receive, at maximum, one auto-generated email/text per week. This will be delivered on Sundays at 7am.

    • You can also still manually send a weblink to a client or support person at any time.

  • The frequency of these weblink reminders will be determined  by how close the client is to their survey expiration date.

    • From survey window opening date to survey due date—weblinks are sent weekly

    • Between due date and 1 month prior to expiration date—weblinks are sent every two weeks

    • In the last month before expiration date—weblinks are sent weekly

Known/Monitored Issues

• Some users are experiencing issues with Beehive login that related to caching issues. Please clear your browser cache or use an incognito browser window, as we are seeing this solve the users we’ve been supporting with this.

• We’ve been working with many sites (and, if possible, directly with their IT) to make sure that their institution’s network settings allow Beehive to function as intended. Please continue to report issues of “This site cannot support a secure connection” to your point person.

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

8/25/2022 Release Notes

Web Build Version: 0.0.40

iPad Build version: 1.0 (37)

We have fixed the following bugs:

1. Clinician-entered surveys which were completed were not displaying the name of the user who completed the survey, and were instead showing the name of whoever was currently viewing the survey. Now when viewing the survey list for clinician data entry, surveys which are not completed will display “N/A” in the respondent field. Surveys which are completed will display the name of the individual who completed the survey.

2. User was unable to edit client’s profile information during initial registration workflow before submitting because “next” buttons would not respond

3. When returning to an in-progress clinician-entered survey, user was unable to progress through the survey if they ever navigated backwards.

4. Questions that occurred after a logic branch were not displaying when viewing completed clinician-entered surveys

5. Blank page displaying when users tried to view survey questions from “survey” tab

6. For, users who had more than one permission level associated with their email, application skipped over their permission-level selection screen after login

To maintain compliance with increasing security standards, we have made a number of changes to Beehive. We have done our best to balance the security of patient information with your user experience. We appreciate your understanding and patience with these additional security features in our common goal to safeguard protected health information! Below are some that you will notice in Beehive:

1. When you take a screen shot on the iOS application (on iPad), this information is logged in Beehive.

   • The user taking a screen-shot will see a pop-up which reminds users not to share PHI without client's written permission and to delete screenshots that include PHI as soon as possible.

1. • Group Admin Users will be notified (in-app, not via email) of each instance of a user taking a screen shot on the ipad. This is meant for group admin to be able to monitor and safeguard PHI. EPI-CAL project staff do not have access to these notifications or logs. 

*Note—Items 2-4 below are not relevant for users at UC Davis and UCLA who use their institution’s single sign-on (SSO) to log in to Beehive*

2. We have updated our password policy. The next time you change your password, you will need to create a password in line with the new requirements:

• Minimum of 12 characters

• Maximum of 64 characters

• Should include 1 special character ( !@#$%^&*()~-+{}\';?<> )

• Should include at least 1 number

• Should include at least 1 capital letter

3. We have also added a “Change password” functionality. You can update your password at any time by clicking your profile name in the top right.

4. OTP (One-Time Password) Timeouts

   • User can request an OTP for a maximum of 3 times before they will be blocked for 15 minutes. After 3 OTPs have been sent, the user must wait 15 minutes before requesting another OTP.

   • User can enter an invalid OTP for a maximum of 5 times before they will be blocked for 15 minutes. After entering an invalid OTP 5 times, the user must wait 15 minutes before they can attempt to complete login with OTP.

7/22/2022 Release Notes

Web App Build version: 0.0.38

iPad app build version: 1.0 (36)

Notable Bug/Issue Fixes

• Users can now edit their “primary professional role” in their profile. (Previously this was entered by an admin user at registration and could not be changed by the users themselves later on)

• Urgent Clinical Issue Email Notifications at 7- and 14- days are now sent at 7AM (instead of 3AM)

• In reports: Spaces in variable names were replaced with underscores for efficiency when using data

• Fixed a text formatting issue occurring on the re-send survey pop-up

• Data-use pop-ups will no longer be triggered when visiting client view for inactive clients

New/Updated Features

• Urgent Clinical Issues now trigger in-app notifications (this is in addition to the email notifications added last release)

• You can manage Beehive email notifications by editing your profile. We recommend that treatment team leads and supervisors leave these notifications on, but users may manage these email notifications based on what makes sense for their clinical responsibilities.

Known/Monitored Issues

• While we have implemented several solutions for issues related to receipt of OTP (e.g. OTP not being received, being received more than 30 minutes after requesting it), we are continuing to monitor. Please continue to report any issues you experience with OTP to your point person.

7/08/2022 Release Notes

Web App Build version: 0.0.36

iPad app build version: 1.0 (34)

Notable Bug/Issue Fixes

• We have addressed one source of the OTP issues that sites were experiencing. If users only had “phone” selected as their preferred method of contact, OTP was not being sent. We have removed the phone option to remove the opportunity for this experience.

• Increased efficiency in the application to reduce loading times. You’ll notice this especially when logging in (loading time is greatly reduced). We’re continuing to work on efficiencies in other parts of the application as well.

• Being logged in on iOS (ipad app) and web app at the same time is now permitted. You can now have an active session (i.e. be logged in) in each environment at the same time. This means that if clients are answering surveys on ipad under your session, you can still log into web app to use Beehive without automatically ending their ipad session.

• On client page when selecting survey visualizations, the dropdowns now only include surveys which have a visualization. Previously these lists included all surveys completed by clients, even if they did not have a visualization to show on this page. Remember, you can see the full list of surveys completed by the client by clicking the “Survey Status” button on the client page or by navigating through the dropdowns on the “Survey Results” page.

New/Updated Features

• There is now an icon in Beehive that will take you directly to the Beehive Resource Guide. It is located near your profile button. This will open a new tab in your browser or will open a new window if you are using the Beehive iOS app.

• When you hover over (web app) or tap (iOS app) the survey due date on the client list, a modal will pop-up that shows the expiration date (purple box in image above). This date is the last day that surveys can be completed (by client, PSP, or clinic) in the current timepoint.

• Urgent Clinical Issues now trigger email notifications. Notifications will be sent when the client answers a question that creates an urgent clinical issue and if the issue has been unresolved for more than a week and more than two weeks. Notifications will be sent to the client’s assigned treatment team lead, as well as clinic-admin and group-admin for the clinic in which the client is registered.

• Drop-down lists of names are now alphabetized by first name to make users easier to find when these lists contain many users

Known Issues

• We are continuing to monitor issues around one-time password (OTP) not being received (or being received more than 30 minutes after requesting it). Please continue to report any issues you experience with OTP to your point person.

05/27/2022 Release Notes

Web App Build version: 0.0.36

iPad app build version: 1.0 (34)

Notable Bug/Issue Fixes

• Fixed a bug where weblinks were showing as expired even when they were the most recent weblink sent. This was happening when the same email was used for multiple clients/PSPs, but should no longer be happening in this scenario. Please keep us informed if you continue to see an error that weblinks are expired even when client or PSP is using the most recent link.

•  Fixed a bug where EULA video would not pop-up by default intermittently for some users

• Fixed an issue where de-activated users were not showing in survey reports

New/Updated Features

• Survey time point has been added to the survey status page for each survey bundle

• EULA status  has been added as a field on client list. It replaces the space formerly used for "date of last visit." It will show Completed, Incomplete, or Declined.

• Lots of changes to survey design which will support our EPI-CAL team to enter additional translations for surveys (Vietnamese is next)

Known Issues (estimated fix date if available)

• We are continuing to investigate intermittent issues around one-time password OTP not being automatically sent. Please continue to use “resend OTP” button if you encounter this issue.

4/19/2022 Release Notes

Web App Build version: 0.0.34

iPad app build version: 1.0 (32) – remember to update your Beehive app on your ipads

Notable Bug Fixes

• Fixed a bug in which weblink emails were blank

New/Updated Features

• Urgent clinical issues will be pushed to the dashboard, even if the survey is not completed by the client. (Previously, urgent clinical issues were only pushed if the survey was completed. This ensures that any risk information is made available in a timely fashion)

• Updated Primary Support Person demographics report to include demographics fields that were added after Beta version of app (for example: race, ethnicity)

• Survey reports now include additional variables:

  • “Survey window status” indicates whether the survey window is open (surveys can still be completed for that timepoint) or closed (surveys can no longer be completed in that timepoint)

  • “Timepoint” indicates the timepoint of survey completion (for example, baseline)

Known Issues (estimated fix date if available)

•  Survey status is not showing as intended for clients in a follow-up window (e.g. 6 months, 12 months)

03/31/2022 Release Notes

Web App Build version: 0.0.33

iPad app build version: 1.0 (31)

Notable Bug Fixes

• Fixed a bug in .csv upload that required both email/phone number in order for successful upload. Only one is required for successful upload now.

New/Updated Features

• When you hover over the keyword graph, the text of the response option will now show (instead of just the score). Thank you to our users for requesting this!

• To respond to a requirement from NIH, we have added 2 fields to clinician registration profile: “Start date at Agency” & “Start date with the CSC team”. Please update these the next time you log into Beehive:

• 1. Select your name in the top right corner

  2. Select “Profile”

  3. Select the edit pencil button

  4. Enter “Start date at agency”

  5. Enter “Start date with the CSC team” (this may be the same date as above)

  6. Select “Update profile”

• Respondent dropdown options & Bundle Dropdown options will now be bold if any surveys under those categories has not been reviewed by primary clinician (previously bold text would only show in survey dropdown)

Known Issues (estimated fix date if available)

• Survey status is not showing as intended for clients in a follow-up window (e.g. 6 months, 12 months)

3/15/2022 Release Notes

Web App Build version: 0.0.32

iPad app build version: 1.0 (30)

Bug Fixes

• Fixed a bug in which survey data from de-activated clients was not available in reports

• Fixed a bug in which only one clinic was displaying as “selected” in provider profile after assigning provider-level user to multiple clinics

• Fixed a bug in which respondent ID in clinician-entered survey reports was not populating properly

New/Updated Features

• Survey window update:

o   Intake survey windows: expire 4 calendar months after intake date

o   Follow-up windows: open 2 calendar months before due date and close (expire) calendar 4 months after the due date

o   Please note that this will not apply retroactively to survey windows that have already closed under the old rules.

For example, if a client is 3 months past their intake date, their baseline window will not re-open.

However their next available survey window (in this example, their 6-month window) will open 2 months before it is due.

• When registering clients on web app, you will notice that the first 4 fields (First name, Last name, Preferred Name, & DOB) now show alone before the rest of the fields populate. This is so that Beehive can catch any duplicate entry of clients before additional efforts are spent by the user who is registering the client.

Known Issues (estimated fix date if available)

• Urgent Clinical Issues are not displaying on web app for one clinic

• Survey status is not showing as intended for clients in a follow-up window (e.g. 6 months, 12 months).

2/4/2022 Release Notes

Web App Build version: 0.0.29

iPad app build version: 1.0 (31)

Bug Fixes

• Provider level users can now be added to multiple clinics (in the same group and in different groups)

New/Updated Features

• On client list, the “provider data entry icon” (indicating that there is clinician data entry required for that client) will now appear whenever the surveys are available to complete (previously it would only pop-up after the data- was due)

Known Issues (estimated fix date if available)

• Urgent Clinical Issues are not displaying on web app for one clinic

• Survey status is not showing as intended for clients in a follow-up window (e.g. 6 months, 12 months)

Key items in future releases (estimated implementation date if available)

• Lengthening survey windows (Est. March 2022)

12/17/2021 Release Notes

Web App Build version: 0.0.28

iPad app build version: 1.0 (27)

Bug Fixes

• Fixed a bug that prevented a user from manually sending weblink via both text and email simultaneously

• Fixed a bug that ended a user’s session before 15 minutes of inactivity

• Fixed a bug that did not allow client and PSP to complete surveys via weblink at the same time

New/Updated Features

• Spanish EULA video will play for individuals whose display language is set as “Spanish” (click here if you’d like to see this video now)

• Spanish surveys are available for all EPI-CAL surveys for Primary Support Persons and clients with the exception of the LEC & PCL survey (which the client-completed trauma measure for adults)

• Matrix table question type is now available in Beehive. We have used this question type to enhance efficiency of clinician-surveys. You will see these changes implemented in the clinician-entered surveys.

• Partially completed surveys are now available in reports and on dashboard after client’s survey window closes.

Known Issues

• Provider-level users cannot be added to more than one clinic. If users with provider-level access need to be assigned to more than one clinic, we recommend giving them “clinic admin” level permissions at each clinic.

• Some users are not able to see urgent clinical issues on web app (but they can see them on iOS app)

• Survey status is not showing as intended for clients in a follow-up window (e.g. 6 months, 12 months)

What we are working on for future releases:

• The known issues above

• Finalizing Spanish translation for PCL/LEC survey

• Lengthening survey windows

• Ability to push EULA to client & PSP prior to intake date

10/22/2021 Release Notes

Web App Build version: 0.0.25

iPad app build version: 1.0 (25)

Bug Fixes

• Fixed a bug in group therapy module that did not allow users to track attendance for the same group type more than once

New/Updated Features

• Keyword graph horizontal axis will now always show the maximum possible item-score for that measure

• Check-in Feature now includes each specific group-type your clinic has created (rather than one generic “group therapy” option)

• Service Utilization Card for Group Therapy on Client data page will now populate from both the individual client check-in as well as the group module check-in

Known Issues

• Provider-level users cannot be added to more than one clinic. If users with provider-level access need to be assigned to more than one clinic, we recommend giving them “clinic admin” level permissions at each clinic.

What we are working on for future releases:

• Reformatting Clinician-Entered Medications & Health Surveys for a more user-friendly experience

• Adding Spanish translations: client and PSP surveys & Spanish EULA video

• Matrix table question type for a more user-friendly experience for clinician-entered data

• Lengthening survey windows

10/21/2021 Release Notes

Web App Build version: 0.0.24

iPad app build version: 1.0 (24)

Bug Fixes

• Fixed a typo on client data-sharing screen

• Fixed a bug where survey completion visualization did not display properly when respondent answered questions in one survey across environments (i.e. weblink & ipad)

New/Updated Features

• Added a “Survey Status” page on web app. This allows you to see what surveys the client and primary support person have assigned to them, as well as the status (i.e. “not started,” “in progress,” “completed”) for each survey. 

• Added an icon to the client list which indicates whether the client has data (i.e. completed surveys) which are new (i.e. have not been reviewed by treatment team lead) 

• Added indication to survey dropdowns which shows which completed surveys have not been reviewed by the treatment team lead. Surveys with bold text have not yet been reviewed by treatment team lead. 

• Added a new report type: “Group Therapy” which pulls data from the group therapy module available on iOS app

• Timestamps in reports are now given in Pacific time (rather than UTC)

Known Issues (To be fixed in a future release)

• Provider-level users cannot be added to more than one clinic. If users with provider-level access need to be assigned to more than one clinic, we recommend giving them “clinic admin” level permissions at each clinic.

9/8/2021 Release Notes

Web App Build version: 0.0.21

iPad app build version: 1.0 (22)

The changes made in this version may require you to clear your browser cache before you can log into Beehive. If you are able to log in, but do not see “production: V0.0.21” on the bottom left of the screen when logged into Beehive web app, please clear your browser cache in order to access the Beehive updates.

If you need help with this, you can find information on how to clear the cache for most types of browsers here: https://its.uiowa.edu/support/article/719

Most browsers allow you to clear cache without clearing your stored passwords, so do be cautious of ensuring you aren’t clearing your passwords if you rely on your browser for that. I can also assist you if needed.

Also, don’t forget to update your iPad app through TestFlight before using it!

Bug Fixes

• Fixed a bug which prevented users from editing client info for clients who were registered in Beehive before their 18th birthday

New/Updated Features

• Admin dashboards: Benchmarks widget is complete & “%FEP” (which populates from clinician-entered surveys) on clinic summary is now functional

• Clinic Summary Visualizations: Visualizations which populate from survey responses (i.e. veteran status, primary diagnosis) are now functional on this page once at least person has answered the linked question

·                     

Known Issues (To be fixed in a future release)

•  In some cases, EULA video does not load for PSPs over weblink (this is a high priority for us to fix, but note that you may share this link with PSPs if necessary before it is fixed: https://www.youtube.com/watch?v=3E8hiEkIvSQ&ab_channel=EPI-CAL)

• Group admin are not visible on the admin tab to Clinic Admin and Providers

• Once a group analyst is created, their permission level is frozen and unable to be modified

• Providers cannot be added to more than one clinic

7/23/2021 Release Notes

Web App Build Version: 0.0.17

iPad Version: 1.0 (18)

Bug Fixes

• On iPad, fixed a bug that logged user out of application when client edited their profile information during check-in

New/Updated Features

• Dashboard redesign for all users. We have incorporated stakeholder feedback to make this page simpler to visually prioritize the most important information for each user type.

• “Benchmarks Widget” for admin users. This is a new widget that has several components “under construction.” This widget will be completed over the next month. Admin users will receive further training on the dashboard when the Benchmarks widget is complete.

• When viewing an urgent clinical issue card, you can now click to be directed to the survey item which triggered the alert

Known Issues (To be fixed in a future release)

• When logged in as a clinic admin, group admin are not visible on the admin tab

• Once a group analyst is created, their permission level is frozen and unable to be modified

• On iPad, when a clinician completes the last available survey for a client, the application does not automatically return to survey list

7/15/2022 Release Notes

Web App Build Version: 0.0.16
iPad Version: 1.0 (17)

Bug Fixes

• Fixed a bug which prevented users from accessing list of resolved urgent clinical issues (previously the button to navigate to this page only showed if there were open, unresolved urgent clinical issues. Now this button will always show)

• Fixed a bug where the full details on how an urgent clinical issues were not shown when viewing the card of a resolved issue

• Fixed a bug in which bundles and surveys would change position within the dropdown list. Now the names of bundles and surveys will appear in the same order each time you look at a dropdown.

New/Updated Features

• On web app, threshold information (including score and description) now appears when you hover your mouse hover the threshold line (rather than only appearing when you click on the line). Threshold information continues to appear on “click” on the iPad application.

• Users may now select which method of weblink distribution (text and/or SMS) to use when manually resending links and will see the phone/email address to which the weblink will be sent

• We have added 9 additional reports to Beehive (note: provider-level accounts do not have access to data reports). We will be providing training on these reports in a future “Admin Features” Training

Known Issues (To be fixed in a future release)

• When logged in as a clinic admin, group admin are not visible on the admin tab

• Once a group analyst is created, their permission level is frozen and unable to be modified

• When a client edits their profile information on the tablet, they will be logged out of the application upon confirming their changes

6/29/2021 Release Notes

Web Build version: 0.0.15
iPad Build Version: 1.0 (16)

Bug Fixes

• Fixed a bug in which help request notifications did not include client’s name but instead said “null” or “anonymous”

• Fixed a bug in which, for some surveys, client/PSP completed surveys were not displaying under “survey response” tab on dashboard

• Fixed a bug in which client’s displayed age in Beehive would not update after their birthday had passed

• Fixed a bug where the survey due date displayed on client list would not update properly for clients enrolled after their intake window

• Fixed a bug in which Beehive would intermittently not load in google chrome without clearing cache

• Fixed a bug in which anchors on horizontal axis of aggregate-level graph on group- and clinic-admin dashboards were listing dates instead of timepoint names

New/Updated Features

• Shading as visual representation of score severity: Now when you view survey visualizations, each measure will having shading to indicate which direction indicates greater severity of negative outcomes. For example, shading on the MCSI will grow more opaque with higher scores whereas shading on the QPR will grow more opaque with lower scores.

• When 2 primary support persons (PSP) share the same phone number or email address for receipt of weblink for remote survey completion, they will first be prompted to indicate which of them is completing the survey (see below image). This will ensure we are capturing the survey respondent correctly without requiring each PSP to each have a unique phone/email address.

• When using the client list import option, reasons for upload failure will be displayed (e.g. “invalid phone number”)

• When a client turns 18, client will be asked to re-watch EULA video and revisit their data-sharing preferences. Clinic staff will receive a notification that ask them to verify client’s survey bundle assignment is appropriate (this serves as a reminder to switch from child-specific surveys to adult-specific surveys when applicable)

Known Issues (To be fixed in a future release)

• When logged in as a clinic admin, group admin are not visible on the admin tab

• Once a group analyst is created, their permission level is frozen and unable to be modified