ACADEMY RIDGE EAST NEIGHBORHOOD ASSOCIATION BYLAWS

Revised May 13, 2023

ARTICLE I: NAME

The name of this group shall be the Academy Ridge East Neighborhood Association (ARENA).

ARTICLE II: BOUNDARIES

The Academy Ridge East Neighborhood Association shall be the area identified as the Academy Ridge East Subdivision, on the Albuquerque Zone Atlas pages E21 and E22, bounded by Academy Blvd., the eastern property line of the homes on the east of Malaguena and Academy Ridge, the Academy Drainage Easement extending from Lowell behind the homes on Academy Ridge west to Malaguena, then east along the back property line along Malaguena to Academy Blvd.

ARTICLE III: PURPOSE

The purpose of the Association shall be to protect property values, maintain the covenants, protect the environment, promote community welfare, and encourage social interaction. Communication shall be fostered between the Association and City government on plans, proposals, and activities affecting this area.

ARTICLE IV: OFFICE

The registered office of the Association shall be the address of the President or agent designated by the Board of Directors.

ARTICLE V: MEMBERSHIP

Section 1. There shall be only one type of membership in the Association: regular.

Section 2. Any person over the age of 18 who is a resident or owns property or a business within the association’s boundaries is allowed one vote as either a resident or a business. 

Section 3.  Annual contributions are voluntary.

Section 4. New memberships shall be available at any time. Memberships expire after 12 months.  There shall be no prorating of contributions. The Association shall keep a list of active members current.

ARTICLE VI: OFFICERS AND THEIR ELECTION

Section 1. A Board of Directors shall be the governing body of the Association and shall consist of a minimum of 5 persons and a maximum of 9 persons who are adult members of the Association. The Board of Directors shall be elected by the general membership at the annual meeting for a term of two (2) years. The Directors shall assume office immediately upon election.

Section 2. Officers of the Association shall be President, Vice President, Secretary, and Treasurer. They are members of the Board of Directors and are elected by the Board of Directors at the first Board of Directors meeting immediately following the annual meeting.

Section 3. The term of office for the President, Vice President, Secretary, and Treasurer shall be one year or until the next election, whichever comes first.

Section 4. Vacancies occurring on the Board shall be filled from the general membership by a majority vote of the Board of Directors until the next annual election at which time the vacancy shall be filled by a vote of the membership.

Section 5. Any elected member may be removed by a majority vote of the membership whenever, in Its judgment, the best interest of the Association would be served. Upon failure to attend three meetings, whether a membership meeting or a Board meeting, a Board member may be removed from office by a majority vote of the Board.

Section 6. No Director or Officer may be an elected public official. Any Director or Officer running for public office shall be automatically removed from office.

ARTICLE VII: DUTIES OF THE OFFICERS

The officers shall include but not be limited to the following:

Section 1. President: The President shall be the chief executive officer of the Association and shall in general supervise all of the business and affairs of the Association between the meetings of the Board of Directors. The President shall preside at all meetings of the Board and the general membership. The President shall, with the approval of the Board of Directors, appoint all standing and special committees and shall be an ex-officio member of all committees. The President shall make an annual report to the general membership at the annual meeting and file such report with the Secretary. The President shall make all necessary reports to the City of Albuquerque and the State of New Mexico, in compliance with the Neighborhood Association Recognition Ordinance and serve as second signatory.

Section 2. Vice President: The Vice President shall when necessary perform the duties of the President, and shall succeed to the Presidency in the event of the death, disability, removal from office, or resignation of the President until such time as a successor to the President shall be elected.

Section 3. Secretary: The Secretary shall keep minutes of all meetings of the Board of Directors and of the general membership and shall keep all the records of the Association and give notice of all meetings as directed. The Secretary shall perform all other duties incident to the office of the Secretary or as may be required by the President or the Board of Directors.

Section 4. Treasurer: The Treasurer shall collect all monies due the Association; shall see that all funds are deposited in an account at a local bank; shall maintain a list of current active members of the Association; shall pay all bills approved by the Board of Directors or general membership and shall maintain current financial records, including original receipts for payment approved by the President.

ARTICLE VIII: COMMITTEES

Section 1. The membership may establish necessary committees at any meeting. The President may also establish such committees. The President shall appoint committee chairpersons.

Section 2. No report, recommendation or other action of any committee of the Association shall be considered as the act of the membership unless and until it shall be approved by the Board of Directors or by the general membership at meetings.

ARTICLE IX: MEETINGS

Section 1. An annual business meeting and election will be held each April. Each resident will be notified of the business meetings at least fourteen (14) days in advance by either U.S. Mail or delivered flyers. Additional non-business meetings and social events shall be scheduled as appropriate.

Section 2. No election shall be held at any meeting of the Association unless the meeting has been advertised as per Section I above to all residents within the Association boundaries.

Section 3. Special meetings of the general membership may be called by a majority of the Board of Directors, 30% of the voting membership, or the President. The President shall set the meeting within seven (7) days and the Secretary shall give notice of any such meeting by handbill or other written communication. Members present at any regular or special membership meeting shall transact the business at any such meeting.

Section 4. A majority of Directors fixed by these laws shall constitute a quorum for the transaction of business at any meeting of the Board of Directors; a vote of a majority of the Board shall be required to be an act of the Board of Directors. Decisions made at the required annual meeting shall be made via a majority of the total votes cast by a quorum of the board and the association members present.

Section 5. Each member will be able to vote in-person at the April business meeting. Voting is usually done by a show of hands but the Board of Directors has the option of requiring written ballots with proof of membership in the Association.

Section 6. No member of the Association may vote by proxy.

Section 7. A meeting of the Board of Directors shall be held each year within a reasonable time preceding the general membership meeting. The time and place of this meeting will be communicated to each Board member. Special meetings of the Board of Directors may be called by a majority of the Board or the President.

ARTICLE X: MONETARY MATTERS

Section 1. The depository for the Association funds, the person(s) entitled to expense monies on behalf of the Association shall be determined by the Board of Directors.

Section 2. No member, Director, or officer will receive, directly or indirectly, any compensation or pecuniary benefit from the Association, except that the Association may reimburse them for expenses. The Association may pay reasonable compensation for services rendered, even if the recipient is a member, Director, or Officer of the Association.

Section 3. All checks shall require the signature of the President or Treasurer. The Vice President may sign in an absence.

ARTICLE XI: PARLIAMENTARY AUTHORITY

“Robert's Rules of Order Newly Revised” shall govern the Association in all cases in which they are applicable and in which they are not in conflict with these bylaws.

ARTICLE XII: DISSOLUTION

In the event of dissolution of the Association, the Board of Directors shall, after payment of all liabilities of the Association, dispose of all remaining assets of the Association exclusively for such charitable or educational purposes as shall be wholly within the limitations of the provisions of Section 501 (c) (3) of the Internal Revenue Code or any applicable corresponding section of the law.

ARTICLE XIII: AMENDMENTS

The bylaws may be amended by majority vote of the Board of Directors at any regular or special board meeting