Your, or your team's cost center, should be charged for travel-related expenses. This includes mileage, flights, parking at your home airport, transportation to/from your home airport, food while at the airport and baggage fees. The Sales Meeting budget will cover all charges while at The Sonesta (guest room accomodation, pre-arranged food and beverage, overnight valet or self-park) and any non-travel related expenses.

Use the following coding for any charges that sales is covering:  Expense Type: Meeting Room Rental 

*Please Note: All of your daily meals, beverages, and coffee breaks are being provided by Zaner-Bloser. If you opt to purchase something from the hotel marketplace or a source outside the hotel, DO NOT charge it to the Sales Meeting budget. Those expenditures should remain under you or your team's cost centers. No charges should be made to your room while staying at the hotel. The ONLY exception to that rule is self-parking. All other purchases need to be made by using your personal or corporate credit card.

If you have questions about your expenses, please contact your manager. Independent reps or those who do not have a corporate credit card should submit expenses for reimbursement to their manager. Please do not send reimbursement requests to Keleigh Eisen or Sarah Skinner as they are unable to approve/process requests; you must go through your manager. 

Hotel Confirmation: The hotel rooming list and confirmation numbers are available on the "Venue" tab. Please review your reservation for accuracy and notify Keleigh of any issues. 

Check-In / Check-Out: Guest room check-in time is 4:00 PM. Check-out time is at 11:00 AM. *Early check-in and late check-out arrangements must be made by contacting the front desk directly and are based on availability. 

Daily Guests: Attendees participating in sales meeting sessions but not staying overnight should park using the hotel valet and proceed to the second floor of the Sonesta; Muirfield Ballroom. Refer to the "Venue" tab for a second floor layout. 

Arrival/Departure Info: Help us with efficiency by checking the "Travel" tab for both arrival and departure shuttle information. For those flying into the John Glenn Columbus International Airport (CMH) on Monday, August 5, please check the arrivals schedule and grab a Ride-Share together. A shuttle will be availiable from 6:00 AM-12:00 PM on Thursday, August 8 to assist with getting to the airport on time for departures. Please check we have your correct itinerary on the "Travel" tab. Again, please reach out to Keleigh with discrepancies.

Travel Issues: If you experience any delays or cancellations while traveling to Columbus, we have resources to help on the "Travel" tab. You'll find the contact information for Concur Travel & Transport, as well as phone numbers for customer service and baggage services for all major airlines. 

Parking: For all guests with overnight accomodation, please opt to self-park your vehicle. You will need to pay with a credit card upon departure. Refer to 'Expenses' section above for coding. For our daily guests, please use the valet parking option. Valet parking will be billed to the Master Account, so no out-of-pocket expense should be incured. The parking entrance is off of Nationwide Blvd. 

Dress Code: The meeting dress code is smart casual. Jeans, polo shirts, and blouses are acceptable. Please avoid activewear and athleisure, frayed jeans or jeans with holes, and t-shirts. Meeting space temperatures vary and, while we will do our best to ensure a comfortable meeting environment, please dress in layers and/or bring a sweater or light jacket if you are sensitive to temperature fluctuation. Find out more about our auxiliary events and check the weather on the "Events" tab. 

Service Desk Appointments: Visit the "Events" tab for information on how to get in-person help from the Service Desk team while at the meeting.

Reminders: Don't forget to pack your laptop, phone(s), and related chargers. Bring along your ZB namebadge and a a reusable water bottle and/or travel coffee mug to help reduce meeting waste. Also, mind the weather when packing, we will have one event fully outdoors.

Welcome Reception | Monday, August 5 | 5:00-8:00 PM

Columbus-area Highlights Education Group employees are welcome to join meeting participants at Sonesta for a welcome reception the evening of Monday, August 5th from 5:00-8:00 PM. Enjoy complimentary food, cocktails, and crafts at this casual, open house-style event. For those coming in for the day, please opt for valet parking. See the "Events" tab for additional details regarding the event and the "Travel" tab for additional parking info. 

Please review all tabs on this website before reaching out with questions. 

Note: If the answer can be found on this website, we will send you back here, so due dilligence, please.

Event related questions: 

• Keleigh Eisen 661.904.7382 | keleigh.eisen@zaner-bloser.com