Team Member Templates

80% of all money raised comes from online fundraising and general donations (cash or check gifts)!

Pro Tip: Plan ahead and collect phone numbers, email addresses, and mailing addresses WELL BEFORE the campaign kicks off!

Letter Writing

Blood Cancer United will print, stuff, and mail all your letters for you! 

1. Use this step-by-step guide to put together your SVOY letter & contact list

2. Open your team’s Google Drive folder. If you are a candidate, open the “Candidate Folder”. If you are a team member, open the “Team Member” folder. Then open the “Letters & Contact Lists Folder”. 

3. Make a copy of the Contact List and rename the new spreadsheet with your name in the title. EXAMPLE: Hannah Reynolds Contact List. 

4. Enter the names and addresses into your Contact List. Do not change or remove any of the columns in the spreadsheet.

   • You do not need to complete the “Optional Customizable Merged Fields” section if you write your letter with “Dear Family & Friends” as the salutation/greeting. 

   • Enter your home address in “The Required for Return Address” section. 

   • The “Other Contact Information" section is optional and for your use only. It is a helpful place to track who has or hasn’t donated for follow-up emails, texts and conversations. 

   • Utilize the 40 Contacts in 4 minutes document to help you brainstorm.

5. Make a copy of the Letter Template and rename the new document with your name in the title. EXAMPLE: Hannah Reynolds Letter.  

6. Enter the following information into your letter: 

1. Your team’s fundraising goal and/or your personal fundraising goal 

2. Your team’s mission pillar 

3. Your reason for participating 

4. Your personal online fundraising page link – please reach out to your staff partner if you don’t know your personal fundraising link 

5. The “Sender Address” is your home address 

6. The “Sender Name” is your name 

7. Add a photo to really make it personal! 

8. Add a QR code to make it easy for you supporters to donate on your online page 

1. To make a QR code, simply go to your online fundraising page in Google Chrome and right click anywhere on the page. Choose the option to create a QR code and download the QR code that pops up. 

7. Fill out the Letter Submission Form below by November 24th

Letter Writing & Emails Tips and Tricks 

Letters and emails are a highly effective and efficient fundraising method!

• Share your WHY! Connect people with your passion - MAKE IT PERSONAL. Share facts about Blood Cancer United and your reasons for supporting the cause.

• Share your fundraising goal - show that you're doing something big and need their help in a big way!

• Set a deadline for donations.

• Tell your recipient that their gift is fully tax deductible.

• Provide your URL for online donations (supporters tend to donate 20% more online!)

Formatting 

• Proper use of Blood Cancer United 

  • Blood Cancer United should not be abbreviated

  • Each word should be capitalized in Blood Cancer United

• All cancer/disease names should be lower case with a few exceptions:

  • Hodgkin (ex. non-Hodgkin's lymphoma)

  • T-cell or B-cell (ex. stage 4 B-cell lymphoma)

  • Burkitt (ex. Burkitt lymphoma)

  • Alzheimer's 

Weekly Email Templates

View all of the email templates here

Pre-Kickoff

Day of Kickoff (Student Team Member)

Day of Kickoff (Adult Team Member)

Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

On average it takes 6 asks to receive a donation!

Silent Auction

Acquire items/experiences to be auctioned off at Grand Final!

• Start brainstorming as soon as possible using the brainstorming document.

  • Tip: Look for unique items/experiences that can't be purchased anywhere else!

    • ex. Meet and Greet with a CEO, Destination Golf Outing, Vacation Homes, Tickets 

  • Item(s) must have a minimum fair market value of $250

• Make the ask using these templates!

• Auction Deadline

  • You must submit your auction items and forms by February 13th

  • Silent Auction Commitment Form