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If you receive a high volume of emails, Filters can save you time by automatically organizing your inbox. Filters tell Gmail what to do with incoming messages—such as applying labels, starring, archiving, or even blocking unwanted senders—so you don’t have to sort them manually.
📘 Example:
You can automatically file all messages from your principal into a label called “Administration”, or have parent messages from @gmail.com addresses sent directly into a “Parent Contact” folder for easy tracking.
💬 Pro Tip: Combine filters with colored labels to visually separate topics or departments. For example, make “Parent Communication” green and “Technology” blue.
💬 Pro Tip: If you find your inbox getting crowded, use a filter to archive newsletters or auto-generated reports—you’ll still have access to them, but they won’t clutter your inbox.
💬 Pro Tip: To block a persistent sender, open one of their messages, click the three dots (More) in the upper-right corner, and select “Block [sender name].”
⚙️ Create a Filter
Click the Search options icon (🔍) at the end of the Gmail search bar.
Enter your filter details, such as:
A specific email address (e.g., from a colleague or department).
Certain keywords in the subject or message body.
Or a specific attachment type or size.
Click Create filter at the bottom of the search box.
Choose what Gmail should do when it finds a matching message, such as:
📁 Apply a label (like “Parent Communication” or “Technology”)
🌟 Star it for follow-up
📥 Skip the inbox (Archive) to keep things tidy
🗑️ Delete it or Block the sender for spam-like messages
Click Create filter again to finalize your rule.
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