FAQ: Application and Registration

Who can attend? Do I need to be a physics major to apply?

Any undergraduate student attending a US college/university may apply. For more information, see our application page.

It is very important to complete all parts of the application and to write a thoughtful Applicant Statement. If conferences are oversubscribed, priority will be given to applicants who:

1. Are undergraduate physics or engineering physics majors

2. Have never attended an APS CUWiP

3. Are applying to attend the conference that is geographically closest to their expected location January 18-20, 2019.

There is no formal application or registration process for non-undergraduate students and interested faculty and mentors. We encourage you to email uw.cuwip2019@gmail.com for details about attendance and participation.

Are "application" and "registration" the same thing?

No. You apply to attend a CUWiP conference (the one closest to you), and you are accepted, wait-listed or declined according to the priorities listed above. Application is free, and the deadline is Friday, October 12, 2019 at midnight ET. After you have been accepted, you then register to attend the conference to which you have been accepted (you may be assigned to a different conference depending on the number of applications) to confirm that you will actually be attending. There is a one-time registration fee of $45, which helps offset some of the cost of the conference, including all lodging and meals. The registration fee can be waived. To request a fee waiver, please contact uw.cuwip2019@gmail.com.

How do I know which site to apply to?

Please see the APS CUWiP map. If you do not apply to the site that you will be most convenient to at the time of the conference, your application may be denied.

Do I need to book my travel before registering?

No, but you should have an estimate of the cost. If you are traveling by air, or long distance train or bus, and your travel cost is not covered by your department, your travel agenda and cost must be approved by the conference organizers before you book your travel. Due to the limited nature of our travel funds, we ask that you find the most economical means of transportation to and from the conference. For example, reach out to others in your department and see if carpooling is an option.

What will increase my chances of being accepted to the conference?

First, make sure you submit your application by the deadline. Second, make sure you put some thought into why you want to attend and what you want to get out of the conference. Please answer all questions on the application fully and honestly. Offering to present a poster will not affect your chances of being selected to attend.