EVENTS MANAGEMENT

Overview

One of your primary responsibilities as members of the CIMRC is to maintain the standards of conducting University events, as well as oversee the observance of its protocols. This role is crucial not only to enhance the University's credibility, identity, and professionalism, but also to maintain because such events allow the University to contribute to society as a whole.

This component contains various types of learning materials (e.g., modules, slide presentations, and audiovisual materials) that would provide participants with an understanding of the following: 1) definition of events management; 2) classification of University events; 3) choosing event themes; 4) different event committees; 5) implementation of events; 6) protocols in conducting events; and 7) event evaluation.

Course Outcomes

At the end of the course, the participants are expected to:

Describe what an event is, as well as its purpose;
Identify different types of UPLB events;
Discuss the roles of the events management team and its members; and
Explain how UPLB events are implemented and evaluated.

Study Materials

Assessments

Videos

COURSE OUTLINE

LESSON 1: EVENTS AS A COMMUNICATIVE EXPERIENCE (PLANNING)

I. Definition of Events Management

A. Definition of Events

B. Purpose of Doing Events

II. Classification of Events in UPLB

A. Types of Events

a. Annual Events

b. Special Events

c. Academic Events

III. How to choose a theme

A. Theme

a. Motif

LESSON 2: Events management team (organizing, staffing)

I. UPLB Events Management Committees

a. Steering Committee

b. Program Committee

c. Invitation and Reception Committee

d. Secretariat Committee

e. Finance Committee

f. Design Committee

g. Food Committee

h. Logistics Committee

i. Publicity and Promotions Committee

j. Safety and Security Committee

II. The UPLB Live Events Production Team

III. Characteristics of People Needed for Events Management

LESSON 3: EVENT PROTOCOLS (DIRECTING, COORDINATING)

I. Overview of Protocols

II. Pre-event

a. Invitations

b. Proper use of faculty titles

III. Event Proper

a. Welcoming the guest

b. Flag protocols

c. Seating protocols

d. Security arrangements

e. Photo op

f. Food and drinks

IV. Post-event

a. Gifts and tokens

b. Publicity and press coverage

c. Documentation

V. Memorandums

a. Videos

b. Hashtags

c. Certificates

d. Signatories

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