Terms & Conditions

TERMS AND CONDITIONS 

• Entry is open to all academic staff and students from local and international universities, polytechnics, institutes, colleges, and schools.

• Each participation should consist of a maximum of FIVE (5) members. 

• Participants may submit multiple entries, provided each entry is from a distinct project. Each submission requires a separate registration and fee

• Abstract submission must be in English, Malay or Arabic. (For Arabic abstracts, the innovation title must be written in both English and Malay).

• Only registrations with submitted abstracts and completed fee payments will be recognized as official participants and issued the IICFE2025 Acceptance Letter.

• The Acceptance Letter will be emailed once your registration and payment have been verified. If you do not receive it, please check your spam or junk folder.

• An e-certificate will be issued to the team leader and will include the names of all group members.

• Winners of the Best of the Best Award in each category will receive a special commemorative plaque.

DISCLAIMER

• All results are final. Appeals or correspondence related to the results will not be entertained.

• The judging panel and organising committee will not be held liable for any issues or outcomes related to the competition results.

• The organizers have the right to reject any entries that are below the video expectation requirements, plagiarism or have any sensitive/political issues.

• Participants are fully responsible for any copyright infringement issues related to images, music, software, or external content used in the project.

• The organisers will use the information provided in the registration form as final. They will not be responsible for any errors in wording or translation.

• The jurors or members of the organising committee are not responsible for any issues arising from or associated with the competition results or actions.

• IICFE2025 Organising Committee reserves the right to use submitted materials for promotional and academic purposes, with appropriate credit to the participants.

• The reviewers' decisions are final, and no disputes or appeals will be entertained.

• Participants are responsible for ensuring all files, links, and supporting documents are complete and correctly submitted by the deadline. Incomplete submissions will not be evaluated.

AWARDS

• All registered participants are eligible to receive either Gold, Silver, or Bronze Awards, along with an e-Certificate.

• Best of the Best Award for each category will be given a special plaque.

• Only one (1) medal is provided per team. Meanwhile, the e-Certificate will include all of the group members’ names in one e-Certificate (softcopy).

• For additional medals, a fee of RM40 / USD20 per medal is applicable. Extra medals will be shipped to the address provided by the Team Leader.

• Medals will be posted by phases, at the latest by November 2025.