Payroll
Our Office
Central Payroll is located in B20 of the Donhowe Building.
319 15th Avenue SE, Ste. B20, Minneapolis, MN 55455
Payroll Deadlines
Below are deadlines for various payroll functions during typical payroll weeks. University holidays and/or bank holidays during the two weeks of a pay period, or the two weeks following a pay period will likely mean deadlines will be shifted earlier. A more up to date, week by week calendar can be found here. Deadlines are subject to change, please contact the OHR Contact Center with questions.
Payroll is processed on a two-week rotating schedule. Payroll entry and approval is done on payroll On Week, with pay being sent to employees on Wednesday of the Payroll Off Week.
Time/Absence Entry - Noon on Wednesday of Payroll On Week
Job Data - 4:30 PM on Wednesday of Payroll On Week (Note: Hourly employees must have time reported by noon to be automatically picked up)
Additional Pay Entry - 4:30 PM Wednesday of Payroll On Week
Direct Deposit Entry by Employee via MyU - 10am Friday of On Week
Payroll Update Deadline for Departments - 10am Friday of On Week
Stop Pay Requests for Direct Deposit - Noon on Tuesday of Payroll Off Week. Stop payments for physical checks have no deadline.
Off-Cycle Direct Deposits - Off Week deadline for submitting requests to be paid on Off Week Friday is Wednesday at 5pm. On-Week deadline for submitting requests to be paid on On week Wednesday is Monday at 5pm.
For deadline pay period dates, please refer to Payroll and HRMS Calendars.
Updates to the Overpayment Process
We've recently updated the Overpayment process to align with some recent tax law changes.
HRMS Business Process: Overpayment Collection
If an overpayment is repaid in a following tax year, and the gross amount of the overpayment is less than $3000:
The employee will repay the net amount. Due to tax law changes with the Tax Cuts and Jobs Act of 2018, an employee who was overpaid is no longer able to recoup the additional taxes that were withheld as a part of their overpayment. The department will receive back the net amount and will be financially responsible for the difference between the gross and net pay.
Payroll Services will work directly with the employee on any possible FICA and Medicare tax refunds from the federal government that may be requested.
If an overpayment is repaid in a following tax year, and the gross amount of the overpayment is $3000 or more:
The employee must repay the gross amount. When the repayment is complete, the University will provide an IRS letter that the employee can use when filing their taxes for the year in which the repayment occurred. This will allow them to recoup the extra taxes withheld when they were overpaid.
Payroll Services will work directly with the employee on any possible FICA and Medicare tax refunds from the federal government that may be requested.
See Repayments in IRS Publication 525 for more information.
Bi-Weekly Payroll Tasks for Unit Payroll Admins
I-9 Information
Please see the I-9 Resources Page
Codes & Charts
Most used
Payroll Update & Off-Cycle Requests (online form in PeopleSoft)
Overpayment Notification (pdf)
Payroll Stop Payment Request (online form in PeopleSoft)
Direct deposit authorization (Word)
More payroll forms (Payroll Forms page of OHR website)
Job Resources and Training Courses
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