Payroll

Our Office 

Central Payroll is located in B20 of the Donhowe Building.  

Payroll Deadlines

Below are deadlines for various payroll functions during typical payroll weeks. University holidays and/or bank holidays during the two weeks of a pay period, or the two weeks following a pay period will likely mean deadlines will be shifted earlier. A more up to date, week by week calendar can be found here. Deadlines are subject to change, please contact the OHR Contact Center with questions. 

Payroll is processed on a two-week rotating schedule. Payroll entry and approval is done on payroll On Week, with pay being sent to employees on Wednesday of the Payroll Off Week. 

For deadline pay period dates, please refer to Payroll and HRMS Calendars.

Updates to the Overpayment Process

We've recently updated the Overpayment process to align with some recent tax law changes.

HRMS Business Process: Overpayment Collection

If an overpayment is repaid in a following tax year, and the gross amount of the overpayment is less than $3000:

The employee will repay the net amount.  Due to tax law changes with the Tax Cuts and Jobs Act of 2018, an employee who was overpaid is no longer able to recoup the additional taxes that were withheld as a part of their overpayment. The department will receive back the net amount and will be financially responsible for the difference between the gross and net pay.

Payroll Services will work directly with the employee on any possible FICA and Medicare tax refunds from the federal government that may be requested.

If an overpayment is repaid in a following tax year, and the gross amount of the overpayment is $3000 or more:

The employee must repay the gross amount.  When the repayment is complete, the University will provide an IRS letter that the employee can use when filing their taxes for the year in which the repayment occurred.  This will allow them to recoup the extra taxes withheld when they were overpaid.

Payroll Services will work directly with the employee on any possible FICA and Medicare tax refunds from the federal government that may be requested.

See Repayments in IRS Publication 525 for more information.

Would you like to provide us with feedback about this OHR Operation Sites page? We would love to hear your thoughts on what we can improve on! You can submit feedback by clicking here.