Resources

College, Campus, and Unit Contacts

• List of Contacts  ( as of 9/8/2025)

• HR Unit Contacts Update Request Form

HRMS Training

• Welcome to HRMS

• Required Training by Security Role 

• HRMS Instruction Website (online courses and job resources)

• New HRMS User Checklist

• Supervisor Checklist for New HRMS Users

Codes

• Action/Reason Codes (xlsx)

Onboarding/Offboarding

• Recruiting and Hiring page of OHR Website

• Template Letter Library

• Onboarding checklist for staff and non-faculty P&A  (pdf; courtesy of AHC)

• Offboarding checklist for staff and non-faculty P&A  (pdf; courtesy of AHC)

Forms

• HRMS Data Correction Form

• Access Request Form (ARF)

• How to Complete the ARF

Job Classifications

• Job Family Structures and Salaries

• Job Classification Search

Reporting

• Data Warehouse

• Reporting Routines 

• Reporting Center

• Training Courses and Job Resources

• Death Reporting Process

FMLA Forms

• Notice of Eligibility & Rights and Responsibilities

• Certification for Serious Injury or Illness of a Current Servicemember for Military Caregiver Leave

• Certification for Serious Injury or Illness of a Veteran

• Certification for Military Family Leave for Qualifying Exigency

• Certification of Health Care Provider for Employee’s Serious Health Condition

• Designation Notice

• Certification of Health Care Provider for Family Member’s Serious Health Condition

• Leave Admin Process Map

• Leave of Absence Roles and Responsibilities Chart

• Leave of Absence Roles and Responsibilities Chart for Kronos Users

Policies

• U of M Policy Library

• Civil Service Appointment Rules

• Faculty and P&A

  • Faculty and P&A Pay Practices

  • P&A Medical Leave

  • P&A Parental Leave

• Graduate Assistants and Postdocs

  • Graduate Assistant Employment--Eligibility

  • Postdoctoral Appointments

  • Postdoc Paid and Unpaid Leaves

• Vacations and Leaves (FMLA)

  • Vacation Leave--Accruing and Using

Bargaining Unit Contracts

• Civil Service Employment Rules

• Broadcast Technicians Contract

• Printers Contract

• Unit 1 MN Public Employees (MNPEA) Contract

• Unit 2 Crafts and Trades Contract

• Unit 3 Teamsters Contract

• Unit 4 AFSCME Health Care Contract

• Unit 6 AFSCME Clerical & Office Contract

• Unit 7 AFSCME Technical Contract

• Unit 9 University Education Association Contract

Regent's Scholarship

• Regent's Scholarship Policy

• Regent's Scholarship Tax Knowledge Document

• Regent's Scholarship Tax Implications Policy

Absence Management

• Absence Payouts, Cashouts, & Buydowns