GPAS Website - Transfer credit processes

transfer credit processes

Graduate students who plan to transfer credits from another university will coordinate with their graduate programs to transfer that coursework to their University record. When using GPAS, the credits also need to be directed to a degree requirement on the student’s GPAS audit. Graduate program staff should follow the following steps to process a student’s transfer credits from another university. There are additional steps when a student is transferring credits from an international institution.

1. Ensure an official transcript is on file

Check that the student’s official transcript is on file in Perceptive Content.

If an official transcript is not on file, please do the following:

Request the student’s official transcript and send it to Graduate Student Services and Progress (GSSP) for imaging.
Email GSSP at gssp@umn.edu when an official transcript has been received and is on file in Perceptive Content.

Additional steps for international transfer coursework

All international transfer coursework must first be verified by Graduate Admissions staff before it can be entered on a student’s record and used to meet degree requirements.

A. Email Graduate Admissions requesting transfer coursework approval

Send an email to Graduate Admissions at gsquest@umn.edu to request transfer coursework approval. In your email, include the following details:

Student name
Student ID
Transfer institution
Specific courses being transferred
Degree the coursework applies to (e.g., master’s or doctoral)

B. Wait for email response from Graduate Admissions

Graduate Admissions staff will review the transfer coursework based on your email request and determine if credits are acceptable for transfer. Transferable credits will be indicated in the “Notes” section of the imaged transcript in Perceptive Content. All acceptable transfer coursework is assumed to be transferred with “S” grades.

After reviewing, Graduate Admissions staff will respond to your program’s email request, indicating what courses have been approved for transfer and if any further action is necessary.

2. Submit transfer coursework on GPAS Planner

Watch the following video or follow the steps listed below to learn how to submit transfer coursework on the GPAS planner:

Navigate to My Advisees through MyU, find/enter student, and then select the GPAS link under Academics.
Click the Add New Transfer Course button.
Complete Step 1: Enter Transfer Course Detail by entering the information as it appears on the official transcript (or translation) from the transfer institution.
Complete Step 2: Enter Exception Detail by clicking the magnifying glass to select which requirement the transfer course is being moved to on the GPAS audit.
- You can include a message in the Notes section (this will appear on GPAS audit). Please do not exceed 230 characters.
- If you are adding more than one transfer course, click the save and add another course button to enter additional transfer course information.
- Keep in mind that you will have to replace institution information if you start entering transfer coursework from a different institution than the previous course.
When all transfer coursework has been entered, click the save button.
To view the transfer coursework you have submitted, return to the GPAS link. The transfer courses will appear in the transfer coursework section.

3. Confirm transfer coursework appears as expected after one week

Graduate Education Records Team (GERT) will review your request and process the transfer coursework within one week of your submission. After the one week, please review the GPAS audit to ensure the course(s) appear as expected on the GPAS audit.

All external transfer coursework will appear on the GPAS audit as the course TRNS 9981, along with the units and grades that have transferred to the student’s University record for those courses. A GPAS exception note will accompany processed external transfer coursework. See the below screenshot for an example.

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