Who to Contact

Absence Requests

Absence requests for clerkships should be sent to the clerkship director and coordinator. Read more about excused absences in the Attendance Requirements & Excused Absences policy.

Requests for an approved absence should be submitted a minimum of three weeks in advance of the start of the rotation, except in cases of unexpected illness or emergencies (e.g., family or personal crises).

Academic Advising

The specific advisor for each student is listed in MEdIS.

Phil Hohl
hohlx007@umn.edu

Addy Irvine
abrickwe@umn.edu

Betsy Hendrick
hendr675@umn.edu

Accommodations

If you need accommodations, please connect with the team at the Disability Resource Center for next steps.

Away Rotations

For VSLO application support or to schedule an away rotation:

Becky Borg
Clinical Education and Scheduling Coordinator
vslo@umn.edu

Canvas

Holly Proffitt
Director of Clinical Immersion and Specialty Specific Transitions
proff022@umn.edu

Clerkships (Questions Specific to a Clerkship)

Please see the course directory for contact information for your clerkship coordinator and clerkship director.

Course Directors:

Determine Curriculum
With the sites, set capacity
Oversee the Course as a whole
Oversee sites to ensure equivalent experiences
Approve absence requests
Award Final Grades

Site Directors:

Oversee the implementation of the course at the site level
Are faculty members working at that site

Course Coordinators:

Ensure that sites have accurate course rosters so that site staff can prepare for students
Approve late adds
Handle late drops
Approve arranged course adds
Maintain Canvas sites and send out information prior to clerkship start
Set up orientation
May set up didactic lecturers
Work with the Assessment and Evaluation team as needed
Input grades into PeopleSoft
Monitor student onboarding for completion
General Student questions
Liaise with site for any course/capacity/site issues/questions

Site Coordinators:

Prepare day-to-day schedules for students
Are your first point of contact at the site
May connect students with onboarding personnel

Immunizations, Background Checks

Carly Siewert
Registrar
medregistrar@umn.edu

Epic Access (M Health Fairview Epic)

Olivia Haines
MHealth Fairview Education Office
olivia.haines@fairview.org

For Epic Training Questions:
Medical Student Onboarding Team
onboarding@umn.edu

EPAs

Reach out to the ACE assigned as your clinical coach- you can view ACE contact information here. If you are an LIC student you can reach out to your LIC director or to the clinical coaching director (Rachel Poeppelman at poepp036@umn.edu) for additional assistance.

For help troubleshooting the EPA dashboard, contact medtrics@umn.edu.

Financial Aid

msfao@umn.edu
612-625-4998
https://med.umn.edu/md-students/financial-aid

Lanes

For questions about HYBRID lanes:
HYBRID Team
HHS.HYBRID@hcmed.org

For questions about Duluth or St. Cloud lanes:
Joann Scozzari
Regional Clinical Coordinator
scozj@umn.edu

For questions about logistics for lanes:
Janell Lopez
Clinical Education Manager
lope0165@umn.edu

Longitudinal Integrated Clerkships (LICs)

Please see the LIC Canvas Site.

MEdIS

Becky Borg
Clinical Education and Scheduling Coordinator
clsched@umn.edu

Required Clinical Experiences

Holly Proffitt
Director, Clinical Immersion and Transitions
proff022@umn.edu

For help troubleshooting the RCE dashboard, contact Brett Weaver (weave333@umn.edu )

Onboarding

For questions about onboarding for a specific course, please contact your course coordinator (contact information is in the course directory).
For onboarding at Duluth or CentraCare/St. Cloud clinical sites, please contact Joann Scozzari, Regional Clinical Coordinator, at scozj@umn.edu.
For general onboarding questions, please see the onboarding site or email onboarding@umn.edu.

Wellness and Wellbeing

Confidential Bridging Counseling Services (CBCs) is a FREE and CONFIDENTIAL short-term counseling opportunity for medical students. You can select an appointment slot at this link: https://z.umn.edu/Bridging or email maryanne@umn.edu if the available appointment slots don’t fit your schedule. For more information, reach out to Maryanne Reilly-Spong, PhD, maryanne@umn.edu.

Please refer to Ask MedEd for additional resources on wellness and wellbeing.

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