Final Exam Form

The Final Exam form is for doctoral students seeking votes from their examination committee at their final defense.

Students should initiate this form before their final defense, at least one day before their final exam date.

The committee chair needs time to prepare and be able to access the form at the final defense.

The committee chair should complete the form at the final exam following the student’s defense.

Students in doctoral programs will receive an email with a link to complete the Final Exam form workflow after they have scheduled their final exam and been cleared by the Office of the Registrar (OTR) to take their final exam.

Once the student completes the Final Exam form, the committee chair will receive an email from wfgen-nr@umn.edu with a link to the form. The chair will need a computer at the final exam in order to complete the form following the defense. The chair must record the votes of each committee member listed on the form. If there are alternates, the committee can record their names and votes on the form.

Once the chair submits the form, the student is immediately notified of the committee’s final decision. OTR processes the form and updates the student’s record.

If there are committee changes, instructions on addressing last minute committee changes are available.

Graduate program coordinators will receive copies of each email generated by the system including those sent to students and reviewers. The emails will come from wfgen-nr@umn.edu.

Emails include:

1. Student receives a confirmation when they submit the form

2. Committee chair receives a request to complete the form following the defense

3. Committee chair receives a reminder one day before the defense

4. Committee chair receives a reminder if they have not completed the form 10 days after the defense

5. Student receives confirmation of the committee’s final decision

6. Committee members (including the chair) receives confirmation of the committee’s final decision

7. Student receives a confirmation when OTR has updated their student record