Payroll Mismatch

Monthly- at the beginning of every month for the month prior.

Audience:

Department Manager, Project Director, and Single Administrative Point of Contact (SAPOC)

Description:

This report identifies individuals who are appointed to one department and funded by another department by comparing the department/department group on the pay line to the Primary Appointing Department (PAD) of the individual. The resulting mismatches populate the report.

The "Mismatch by Funding Dept" tab shows when your department is paying someone who is appointed outside of your department (or department group).

The “Mismatch by Appointing Dept” tab shows when employees appointed to your department are being paid by another department (or department group).

Instructions:

If your department or department group is not found in the 'Dept/Dept Group' filter, there are no mismatches during the time period selected. Expand the Journal Date to locate relevant data.

Review the employees on the report to determine if those listed should be paid by your department (Mismatch by Funding Dept), or if the individuals from your department should be receiving payment from outside of your department (Mismatch by Appointing Dept). ShortCode errors can cause an employee to be charged to the wrong department, requiring immediate correction.

There are 3 scenarios in which an individual would be flagged on this report:

• Expected payments- the name and amount are expected due to an arrangement with another unit
• Errors - the individual listed is not expected to be receiving payment, or the amount is incorrect
• Former employees - may be flagged by this report 1) after their employment has ended due to final payments from the central Benefits Pool, or 2) after transferring to another department and receiving their first payment from their new department. These individuals should drop off the report after one month. If they remain on the report, please investigate the transaction, as it may be erroneous.

Wellness incentive, Concur reimbursement and FICA offset payments have been filtered out of the default view of the report, but can be added back in using the Earn Type filter.

Next Steps: