JE's Initiated Outside Dept or Dept Group

Monthly - for the month prior

Audience:

Department Manager, Project Director, and Single Administrative Point of Contact (SAPOC)

Description:

This report displays Journal Entries (JE's) impacting your department that were requested by someone in another department (or department group) by comparing the Dept/Dept group on the journal line to the Primary Appointing Department (PAD) of the JE Requestor. The resulting mismatches populate the report.

Journal Entries route in the M-Pathways Financials system based on the Journal Requestor's Primary Appointing Department (PAD)- to those authorized to approve based on the Approver Table setup, or the Department Manager- regardless of the ChartFields used in the JE. For this reason, your department could be unknowingly impacted by a JE that did not route for your department's approval.

Instructions:

The Journal Entries listed on this report should be considered exceptions and should be reviewed each month for accuracy and appropriateness.

If your department or department group is not found in the 'Journal Line Dept/Dept Group' filter, there are no mismatches during the time period selected. Expand the Journal Date to locate relevant data.

The report defaults to show only non-system generated journal activity, which is prone to data entry error as it is typically keyed in by an individual. A toggle feature is available to show system generated journal activity, or all JE activity initiated outside the department/department group.

Hover over the Journal Description if it is truncated to view the full description.

The Amount column shows the total dollar amount impacting your department's ChartFields, not the net total of the JE.

Once you are logged into M-Pathways Financials in another window, click the Journal ID to link directly to the transaction in M-Pathways for additional information on approvals or supplemental documentation.

Next Steps: