Procedure

• Submit application and draft MoU/MoA/NDA/LoI to Pejabat Penasihat Undang-Undang (PPUU) via NILAMS.
  
  

• Revise drafts if required based on PPUU’s feedback.
  
  

• Finalize and correct the draft.

• Review and provide legal comments on the draft documents.
  
  

• Return to PTJ for corrections if necessary.
  
  

• Endorse the corrected draft and return for further processing.

3a. Pejabat Penasihat Undang-Undang (PPUU)

• PPUU will assign a legal officer to vet the document.

• The vetted document will be returned to the initiator (via PJI).

• Changes/addition/subtraction of the document (if any) shall be relayed to the external organisation.

• External organisation counter proposed or accept the new draft.

• The agreed new draft will be resubmitted to the legal officer.

• This cycle can be repeated more than once until both parties satisfied and agreed with the document (called final draft at this stage).

3b. Mesyuarat Eksekutif Universiti (MEU)

• The collaboration (document) will be put on MEU agenda.

• Initiator can be called upon by MEU if deemed necessary to provide further elaboration.

• MEU approval and issuance of letter.

3c. Lembaga Pengarah Universiti (LPU)

• LPU will be notified of the memorandum.

• PTJ coordinates signatures with all external and internal parties.
  
  

• After signing, upload finalized MoU/MoA to NILAMS and submit a hardcopy to the Pejabat Naib Canselor.

• PNC office uploads/archives the signed document in NILAMS.
  
  

• Distribute copies to relevant departments including PTAR (if MoA).
  
  

• Process completed within 1–3 working days.