Expenses

MONETARY CLAIM INSTRUCTIONS

Resident PD Funding:     In July each term, residents will be advanced the sum of $650 in Professional Development funds.  Please keep receipts for expenses as you may be asked for these. 

Eligible Expenses

• Fees, Conferences and Workshops

• Textbooks

• Educational Software

• Subscriptions

Ineligible Expenses

• computer hardware and/or mobile devices  (laptops, cell phones,  IPADS etc.)

• salaries/honorariums

• costs associated with certification exams

• membership fees (eg ACP)

• equipment and devices such as stethescopes

• Interview costs: any costs associated with CARMS

• Stethoscopes 

• Elective rotation expenses

• Liquor costs of any kind

• Spouse/partner expensed such as travel, cancellation, health insurance costs 

• Examinations: Any costs associated with certification  exams (Royal College Internal Medicine exams, ABIM,  USMLE, etc) 

• Miscellaneous accommodation costs such as  local/long distance calls, laundry, movies or any other  extra charges. 

34.01 REMOTE MANDATORY TRAINING EXPENSES

Please complete the AHS Resident Mandatory Rotation Expense Claim. When completed, sign and forward for Program Director signature. This will then be returned to you for forwarding to EDM.AcademicMedicine@ahs.ca

ARTICLE 34: REIMBURSEMENT OF TRAINING EXPENSES

34.01 Remote Mandatory Training

 a) Remote mandatory training is where a Resident Physician provides services and relocates as part of their mandatory training requirements at a location in a community in Canada that is at least fifty (50) kilometres away from the city limits of the community where they normally perform the majority of their duties. The determination of whether such training is mandatory shall be made by the respective Associate Dean.

b) Resident Physicians shall be reimbursed by AHS for accommodation and travel expenses as follows for costs associated with remote training that are not otherwise reimbursable through other agencies. The intent of this reimbursement is to minimize additional accommodation and travel costs the Resident Physician incurs completing mandatory remote training and shall not replace or subsidize living expenses incurred in the community where the Resident Physician normally performs the majority of their duties

c) Accommodations – Up to $1,000.00 per month or, subject to prior approval, a greater amount deemed to be reasonable in the circumstances.

d) Travel – One (1) round trip for every four (4) consecutive weeks of remote training, up to a maximum of $1,000.00 per round trip or, subject to prior approval, a greater amount deemed to be reasonable in the circumstances. Reimbursement will be for actual transportation expenses incurred. Resident Physicians are encouraged to use the least expensive method of travel available. If Resident Physicians use their own vehicles to travel to and from the remote training location, mileage will be reimbursed in accordance with the provisions of the AHS Travel Policy reimbursement rates.

e) Reimbursement shall occur through submission of an AHS travel expense claim. Receipts are required for all items claimed except for mileage. The travel expense claim and all receipts must be submitted within ninety (90) days of completion of remote training.