WORKDAY LINGO

Workday Lingo

Absence
An application linking you to common actions and views related to time off, including time off correction, leave of absence, view your time off, and time off balance.

Business Process (BP)
The set of tasks that need to be completed for an event to occur, the order in which they must be done, and who must do them. Workday includes a number of pre-defined business processes for different purposes. You can edit the default definitions for your organization. You can also create different versions of the same business process for different organizations.

Check-ins (formerly know as One-on-One (1:1))
Increase engagement of team members by conducting regular 1-on-1s, deepen your understanding of team member issues, and help them solve problems for themselves.

Cost Center Manager (formerly known as Fund Manager)
The budget custodian for an assigned account.

Go-Live
The term signifying the date Workday is "turned on" for all team members on April 1, 2022.

Home/Homepage
Your default page containing applications, search, notifications, Inbox, and your profile icon main menu.

Job Aid
Training guides that contain step-by-step instructions and Workday screen shots on how to execute transaction from start to end.

Lingo
The vocabulary or jargon of a particular subject or group of people.

Prompt
A clickable icon that presents a list of options for a specific field.

Purchase Item Groups
A way to organize goods and services not associated with a supplier or supplier contract. Purchase items can be grouped to facilitate searching, item selection, and reporting. An item might belong to more than one purchase item group. Example: A laptop could belong to both the “office supplies” and the “laptops and desktops” purchase item groups. You can either assign purchase items to item groups or assign a group to an item when creating the item.

Roles
A group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.

Search Catalog
A catalog of available goods, as well as supplier catalog items. Organizations' catalogs will vary.

Security Group
A collection of users, or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.

Spend Authorization (formerly known as Travel Request)
A budget of expenditures you plan to make for a future purpose. Your organization may require you to obtain pre-approval for anticipated expenditures before entering actual expenses in Workday. Spend authorizations act as a cost control or expense policy compliance tool. The process of creating a spend authorization is initiated by the worker, not the manager. Managers take actions on spend authorizations after they are submitted for approval.

Spend Categories (formerly known as Object Codes)
A way to organize, track, and report on business assets. All trackable items must have a spend category. It is likely that the business asset you want to track is already associated with a spend category. Spend categories are a prerequisite for capitalizing business assets and tracking custodianship. For capitalized business assets, make sure that the spend category has a depreciation profile associated with it.
A spend category is also used as a way to derive the correct ledger account to be used for the accounting journal. You can specify this in the posting rules for business assets."

Spend Management
An application linking you to common actions and views related to spend management, including viewing your team’s total spending and its details and viewing team members’ expense reports.

Supplier Groups (formerly known as Vendors)
A way to organize suppliers of different goods and services into one or many groups that you find useful. Groups are a way to categorize suppliers for reporting and selection. They are also available for use in account posting rules, but not recommended as they are not required, and each supplier can have multiple groups.

Task
An action you must take in a business process, unless you reassign or delegate the task. Example: Notifications or Inbox alerts are triggered by steps in a business process.

Team Time Off
An application linking you to common actions and views related to your team's time off, including managing your direct report’s time off requests, correcting time off requests, and placing employees on leave.

Tenant
A tenant is any application that requires its own secure computing environment. Each Workday customer has their own secure tenant that only they can access. In Implementation, TSTC has utilized many tenant including a training tenant. The Gold Tenant will be the secure computing environment that the entire College uses beginning April 1, 2022.

To-Dos
Reminders to do something outside of the Workday system. They can be part of business processes, and have to be marked complete before the workflow will go to the next step.

TSTC Works
The campaign name and logo for the Workday Implementation Project.

Worktag
Keywords assigned to transactions and supporting data to make their business purposes' clear and establish common relationships through classification. You can use them to find information more easily, filter searches down to focused results, and analyze information in aggregated and summarized reporting by business dimension.