About various procedures
Procedure for academic year promotion
Updates for the new academic year (including the new semester) will be shared through the Toyo University Official App and the "Notice from Toyo University". Please check the information independently.
Please check the "About Student ID Card" section for more information..
If you're a second-year Master's program student or a third-year Doctoral program student and wants to extend your enrollment period (Repeating), you must apply for an extension by the designated date (see "Repeating (extension of the period of enrollment) " section). Additionally,_students who repeat grade need to renew the magnetic data of their student ID card. Details are available in the "About Student ID Card" section.
Approval of credits that have been previously earned
Approval of credits that have been previously earned
Regarding credits earned prior to admission to the Graduate School of Toyo University in courses that fall under (1) to (3) below, including those at other universities, in accordance with Article 10-2 of the Toyo University Graduate School Academic Rules and Regulations, up to 15 credits of graduate courses may be approved as credits to be taken after enrollment if the Graduate School Committee deems that the credits are educationally beneficial.
In addition to credits (up to 15 credits) earned in courses at other universities, including overseas universities, other graduate schools and other courses at Toyo University, a total of up to 20 credits may be counted toward the number of credits required to complete the program.
* However, if a student has earned two or more credits for a single course, the credits cannot be split and approved for transfer. (e.g., if a student takes eight 2-credit courses, the maximum number of credits that can be approved is 14. You cannot count as 2 credits x 7 courses + 1/2 course = 15 credits.).
Target students: new students enrolled in the master's program
Eligible courses (1) to (3) below that have been completed prior to enrollment in the Graduate School of Toyo University
(1) Courses for which credits were earned during undergraduate study through the "Registration for Graduate School Courses Available for Undergraduate Students" process
(2) Courses for which credits were earned as a non-matriculated student, foreign trainee, research student, or sponsored student
(3) Courses for which credits were earned at graduate schools of other universities
Students who wish to have the credits that they have already earned approved as credits at one of our graduate schools are required to submit the documents listed below to the Education Affairs Section for Graduate Schools after consultation with their academic supervisor.
Documents to be submitted
1.Application for credit recognition (Application forms, etc., can be viewed at the (@toyo.jp account) or distributed at the designated counter. )
2.Academic transcript
3.Photocopy of the syllabus for the academic year when the relevant credits were earned for the courses which fall under the following categories
Courses that have been completed at our graduate schools but are not currently offered
Courses that have been completed at graduate schools of other universities
Submission period
During the course registration period of the semester of graduate school enrollment(It includes the correction period of course registration.)
*Students are required to register for courses so that they can meet the completion requirements even if the relevant credits are not recognized.
If you wish to use this program for short-term completion, please refer to "Short-Term Completion" for details on procedures related to short-term completion.
Various certificates
Issuance at convenience stores
Issuance by online mail
Issuance by a certificate issuing machine on each campus or at the the Education and Student Affairs Section, Kawagoe.
https://www.toyo.ac.jp/en/academics/student-support/request/
*Please check the bulletin board or the university's website to confirm the office hours and days of operation (including certificate issuing machines).
For information on issuing fees for various certificates, refer to the “Certificate issuance procedure page”.
Reservation for Certificate Issuance
Students who have successfully completed their course will be provided the following two certificates (one of each). (There is no charge for the certificates.)
Academic Transcript in Japanese
Certificate of Completion in Japanese
If you require additional copies or other certificates (e.g. certificates in English) when you complete your course, please check the Toyo University Official Application for the procedure method and procedure period.
Change of address
When there is any change in the student’s “name”, “address (including a fixed phone number and a mobile phone number), or other personal information that has been provided to the university, students are required to promptly carry out the procedures for changes through the “ToyoNet-G” or submit the “Notification of Change” form to the Education and Student Affairs, Kawagoe.
When students have changed their “name” (alteration of their family name, etc.) or their “legal domicile”, they are required to submit an “official copy of their family register” to the Education and Student Affairs, Kawagoe.
When international students (including permanent residents in Japan) have changed their address, they are required to submit a photocopy of both sides of their updated residence card to the Education and Student Affairs, Kawagoe.