AIMR's accounting department handles procedures for tax, mutual aid, and unemployment insurance. Please submit your documents using the Google Form or as an email attachment. Some documents that require original copies may be submitted in person or by mail to the Accounting Section.Please submit them as soon as possible after employment. For Detaild information, please refer to the AIMR Website "For AIMR Members".
The salary payment date is the 21st of each month. If you have just arrived in Japan and do not have a Japanese bank account, you can receive your salary in cash on the day of payment or by overseas remittance (spot remittance). *If it will take some time to open an account, please consult with the accounting section as soon as possible.
・Application for Bank Transfer (New/Change) with Consent Form: Please fill in the bank account information and submit it promptly .
・Application for Change of Dependents' Exemption, etc.: Required for income tax calculation.Most of the person required to submit but if you are working double-time and AIMR is not your main place of employment, you do not need to submit this form.Please submit this form to your primary place of employment.
・A set of tax treaty application documents: Required for those who have come to Japan from countries covered by tax treaties(the accounting section will contact those who are considered eligible).
・Withholding tax slips issued by previous employers: Withholding tax slips showing income from January 1 to prior to the date of employment.Please submit this by the time of this year's year-end adjustment.
・For those who wish to have the inhabitant tax deducted from a salary: Please submit a copy of the tax notice, a copy of the receipt of payment, and the original payment slip for the unpaid portion of the tax.(For those who wish to have the tax deducted from their paychecks)
・If you are a member of iDeCo or would like to join, please contact the AIMR accounting section.
You will be enrolled in the MEXT Mutual Aid Association on the date of hiring. The association's website can be found here. To complete this process, please submit the necessary documents to the AIMR accounting section.
・If you have a My Number health insurance card, you will be given a "Notice of Eligibility Information (paper)" after completing the eligibility acquisition procedure. Please start using your My Number health insurance card once you receive the "Notice of Eligibility Information."
・If you do not have a valid My Number health insurance card, you will be given an "Eligibility Confirmation Certificate (card type or A4 paper)" after completing the procedure. You will need to submit an application form to receive the eligibility confirmation certificate. For more information, please refer to the My Number health insurance card verification flow chart.
*In addition, foreigners who are hired for the first time in Japan will also receive their My Number card within one/two weeks of applying at the municipal office, so we will issue information or certification after confirming the My Number related documents without exception.
* In order to use the My Number card as a Myna insurance card, you need to start the procedure.
The procedure can also be done from the card reader of the medical institution.
For more information, please check the Ministry of Health, Labour and Welfare website. https://www.mhlw.go.jp/stf/newpage_40391.html
*If you were enrolled in the National Health Insurance before being hired, be sure to complete the procedures for losing your National Health Insurance in your city, ward, town or village.
・Application for Dependents etc.: All applicants must submit this form regardless of whether they have dependents or not.
・Resident registration information verification document: Original copy of the resident registration certificate(original issued within the last 3 months) or a copy of the address side of the My Number Card(only for those who have the same information as the resident registration information)If you are a resident of Japan, you are required to submit a copy of your resident registration information.When submitting a copy of the residence certificate, please submit one original copy "without personal number, without permanent domicile, and with relationship to the applicant".
・A copy of something that shows your basic pension number: "A copy of your pension notebook", "A copy of your Nenkin-kaisho (pension letter) with your basic pension number", or "A screenshot of the page showing your basic pension number in your MyNa Portal", etc.If you do not know the number, please ask your nearest pension office to reissue the notification.Those who have just arrived in Japan and do not have a pension number do not need to submit a notification.In this case, you will receive a basic pension number notification from the Pension Service approximately six months after joining the Mutual Aid Association.
・Personal Number Registration and My Number Confirmation Documents: You will need to submit documents related to your personal number (My Number) at the time of qualification and at the time of certification of support. A special envelope and form for submission will be provided separately later. Please prepare in advance as a "copy of my number card" or "resident certificate with personal number" will be required. My number documents should be submitted to AIMR Accounting Section.
・Notification of address: Please submit this form if you reside in a different place of residence from your registered place of residence , such as a single family residence, etc.
・Eligibility verfication Certificate (Reissue) Application Form: The person who does not have Myna insurance cards, or plans to return Myna insurance cards, must submit this application form along with the "Application for dependents etc."
The required documents vary depending on the situation. Please check the list of documents required for certification of dependents, 被扶養者認定に必要な提出書類一覧表 (The text is in Japanese only) .
・For dependent eligibility certification, an original copy of the resident record (juminhyo) for all household members is required (not showing the individual numbers, but family relationship must be shown). A copy of the address side of the My Number Card cannot be used as a substitute.
・In addition to the above, one original copy of the resident record (juminhyo) showing the individual Number is also required for My Number verification procedures (to be enclosed in the designated envelope when submitted).
A copy of something that shows the employment insurance number: "Employment Insurance Insured Person's Certificate", "Notice of Confirmation of Loss of Employment Insurance Eligibility", "Rishokuhyo (release form)", etc.(If no document is available, only the number is acceptable.If you were employed at a business in Japan before you were hired, please ask your former employer for the number).If you have just arrived in Japan, we will obtain a new certificate.After the procedure is completed, we will send you an "Employment Insurance Certificate", so please keep it in a safe place.
問い合わせ先
国立大学法人東北大学 材料科学高等研究所(AIMR) 経理係
〒980-8577 仙台市青葉区片平2丁目1-1 AIMR本館１F 事務室内
TEL: 022(217)-5923 (内線:91-5923) / EMAIL: aimr-keiri@grp.tohoku.ac.jp
Contact/Send to
Tohoku University Advanced Institute for Materials Research(AIMR) Accounting Section
Admin.Office AIMR main Bldg. 1F, 2-1-1 Katahira, Aoba-ku, Sendai 980-8577 JAPAN
TEL: 022(217)-5923 (ex:91-5923) / EMAIL: aimr-keiri@grp.tohoku.ac.jp
