employment process for part time faculty & staff

★Those who work more than 20 hours per week are required to enroll in Mutual Aid Short-term, and Employee's Pension Insurance.

Since December, 2nd 2024, as the use of a health insurance card has shifted to a the Myna Insurance Card, a "Eligibility verification Certificate" or "credential Notice of eligibility information" will be issued to confirm health insurance eligibility.

Please check ”Confirmation flow for health insurance card” to see which one will be issued.　After completing the procedure, we will give you a "Notice of eligibility information (paper)". Once you receive the information, you can use Myna insurance card.

* A Eligibility verification Certificate cannot be issued to those who can use a the Myna Insurance Card.

In addition, foreigners who are hired for the first time in Japan will also receive their My Number card within one week of applying at the municipal office, so we will issue information or certification after confirming the My Number related documents without exception.

If you were enrolled in the National Health Insurance before being hired, be sure to complete the procedures for losing your National Health Insurance in your city, ward, town or village.

* In order to use the My Number card as a Myna insurance card, you need to start the procedure.

The procedure can also be done from the card reader of the medical institution.

For more information, please check the Ministry of Health, Labour and Welfare website. https://www.mhlw.go.jp/stf/newpage_40391.html

・Notification of acquisition of short-term association membership: Requesting the form to arrange short-term mutual aid (health insurance part).

・Eligibility verfication Certificate (Reissue) Application Form: The person who does not have Myna insurance cards, or plans to return Myna insurance cards, must submit this application form along with the "Notification of acquisition of short-term association membership".

・Resident registration information verification document：Original copy of the resident registration certificate(original issued within the last 3 months) or a copy of the address side of the My Number Card(only for those who have the same information as the resident registration information)If you are a resident of Japan, you are required to submit a copy of your resident registration information.When submitting a copy of the residence certificate, please submit one original copy "without personal number, without permanent domicile, and with relationship to the applicant".

・Notification of address: Please submit this form if you reside in a different place of residence from your registered place of residence , such as a single family residence, etc. 

・A copy of something that shows your basic pension number:  "A copy of your pension notebook", "A copy of your Nenkin-kaisho (pension letter) with your basic pension number", or "A screenshot of the page showing your basic pension number in your MyNa Portal", etc.If you do not know the number, please ask your nearest pension office to reissue the notification.Those who have just arrived in Japan and do not have a pension number do not need to submit a notification.In this case, you will receive a basic pension number notification from the Pension Service approximately six months after joining the Mutual Aid Association.

・Personal Number Registration Notification and My Number Confirmation Documents:You will need to submit documents related to your personal number at the time of qualification and at the time of certification of support.A special envelope and form for submission will be provided separately later.Please prepare in advance as a "copy of my number card" or "resident certificate with personal number" will be required.My number should be submitted to AIMR Accounting Section.

👆In addition to the above required documents, please submit the following additional documents.Please also refer to For a list of documents required for certification of dependents, 被扶養者認定に必要な提出書類一覧表as the required documents vary depending on the situation.